Agenda and draft minutes

The Chairperson welcomed everyone to the meeting and went through some general housekeeping arrangements for the meeting.

At this point, the Chairperson advised that she would be changing the order of business as set out on the agenda to consider Agenda Item 6 - 26/00157/FUL - Caravan At Toad Hall, Station Road, Cold Norton prior to Agenda Item 5 - 25/00421/FULM Rosedale - Lea Lane, Great Braxted, Witham, Essex, CM8 3ER.

Apologies for absence were received from Councillors M F L Durham, J C Hughes and R H Siddall.

To confirm the Minutes of the meeting of the Committee held on 12 August 2026 (copy enclosed).

RESOLVED that the Minutes of the meeting of the Committee held on 12 August 2026 be approved and confirmed.

To disclose the existence and nature of any Disclosable Pecuniary Interests, Other Registrable interests and Non-Registrable Interests relating to items of business on the agenda having regard to paragraph 9 and Appendix B of the Code of Conduct for Members.

(Members are reminded that they are also required to disclose any such interests as soon as they become aware should the need arise throughout the meeting).

There were none.

An Addendum was published prior to the meeting providing additional consultations and representations that had been received.

The Officer presented the report.

Following this Councillor S White proposed that the application be approved in line with Officers recommendations. This was duly seconded and upon a vote being taken this proposal was approved.

RESOLVED that the application be APPROVED subject to the following conditions:

1          The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

2          The development hereby permitted shall be carried out in accordance with the approved plans as stated on the Decision Notice.

3          The materials used in the construction of the development hereby approved shall be as set out within the application form/ plans hereby approved.

4          Prior to any works above ground level, full details of the provision and subsequent retention of both hard and soft landscape works on the site have been submitted to and approved in writing by the Local Planning Authority. These details shall include:

1)         Details of proposed schedules of species of trees and shrubs to be planted, planting layouts with stock sizes and planting numbers/densities.

2)         Details of the planting scheme implementation programme, including ground protection and preparation, weed clearance, stock sizes, seeding rates, planting methods, mulching, plant protection, staking and/or other support.

3)         Details of the aftercare and maintenance programme.

The soft landscape works shall be carried out as approved within the first available planting season (October to March inclusive) following the commencement of the development unless otherwise agreed in writing by the Local Planning Authority. If within a period of five years from the date of the planting of any tree or plant, or any tree or plant planted in its replacement, is removed, uprooted, destroyed, dies, or becomes, in the opinion of the Local Planning Authority, seriously damaged or defective, another tree or plant of the same species and size as that originally planted shall be planted in the same place, unless the Local Planning Authority gives its written consent to any variation.

Hard Landscape works:

4)         Details of walls with brick types, construction design and dimensions

5)         Details of paved surfacing, with materials finishing and edgings

The hard landscape works shall be carried out as approved prior to the first use/ occupation of the development hereby approved and retained and maintained as such thereafter.

5          Prior to any works above ground level, details of the siting, height, design  ...  view the full minutes text for item 213.

To consider the report of the Director of Place, Planning and Growth, (copy enclosed, Members’ Update to be circulated)*.

An Addendum was published prior to the meeting providing an additional consultation response and a change to the recommendation for the application regarding drainage. Prior to his presentation, the Officer advised of a further amendment to the recommendation set out on the Addendum, that if the Essex Coast Recreation Disturbance Avoidance and Mitigation Strategy contribution as not paid within three months then the application could be refused under delegated powers. This was noted.

The Officer presented the report.

Following this the Agent Tim Matthews addressed the Committee.

A discussion then ensued between Members and Officers concerning the size of the development, drainage and enforcement issues the site has faced.

Councillor S J N Morgan proposed that the application be refused contrary to Officers recommendations. This was not seconded. Following this Councillor M E Thompson proposed that the application be approved in line with Officers recommendations. This was duly seconded and upon a vote being taken the application was approved.

RESOLVED

(i)               that the application be APPROVED and authority be delegated to the Director of Place, Planning and Growth to grant planning permission subject to the applicant entering into a legal agreement pursuant to Section 106 of the Town and Country Planning Act 1990 (as amended) to secure the planning obligations and conditions detailed below, along with any conditions subsequently recommended by the Sustainable Development Strategy team (the wording of such conditions will require details to be submitted within three months of the date of the decision and shall include a timetable for implementation):

HEADS OF TERMS OF ANY SECTION 106 AGREEMENT

RAMS Mitigation contribution £2,033.40 (£169.45 x 12)

CONDITIONS:

1.               The development hereby permitted shall be carried out in complete accordance with the approved plans as set out on the Decision Notice.

2.               The site shall not be occupied by any persons other than Gypsies and Travellers, defined as persons of nomadic habit of life whatever their race or origin, including such persons who on grounds only of their own or their family’s or dependants’ educational or health needs or old age have ceased to travel temporarily or permanently, but excluding members of an organised group of travelling showpeople or circus people travelling together as such.

3.               The twelve pitches and twelve vehicle parking spaces shall be laid out and retained in accordance with Site Block Plans TMA/1045/1 Rev D and TMA/1045/2 Rev C.

4.               No more than twelve caravans as defined in the Caravan Sites and Control of Development Act 1960 and the Caravan Sites Act 1968,  ...  view the full minutes text for item 214.

To consider the report of the Director of Place, Planning and Growth, (copy enclosed, Members’ Update to be circulated)*.

An Addendum was published prior to the meeting providing additional consultations and representations that had been received.

The Officer presented the report

Following this the Agent Chris Wragg addressed the Committee.

Councillor S J N Morgan proposed that the application be approved in line with Officer recommendations. This was duly seconded and upon a vote being taken this proposal was approved.

RESOLVED that the application be APPROVED subject to the following conditions:

1            The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

2            The development hereby permitted shall be carried out in accordance with the approved plans stated on the Decision Notice.

3            The materials used in the construction of the development hereby approved shall be as set out within the application form/approved plans.

4            No development works above ground level shall occur until details of the surface water drainage scheme to serve the development shall be submitted to and agreed in writing by the local planning authority. The agreed scheme shall be implemented prior to the first occupation of the development. The scheme shall ensure that for a minimum:

1)           The development should be able to manage water on site for 1 in 100 year events plus 40% climate change allowance.

2)           Run-off from a greenfield site for all storm events that have a 100% chance of occurring each year (1 in 1 year event) inclusive of climate change should be no higher than 10/ls and no lower than 1/ls. The rate should be restricted to the 1 in 1 greenfield rate or equivalent greenfield rates with long term storage minimum rate 1l/s) or 50% betterment of existing run off rates on brownfield sites (provided this does not result in a runoff rate less than greenfield) or 50% betterment of existing run off rates on brownfield sites (provided this does not result in a runoff rate less than greenfield).

You are advised that in order to satisfy the soakaway condition the following details will be required: details of the area to be drained, infiltration rate (as determined by BRE Digest 365), proposed length, width and depth of soakaway, groundwater level and whether it will be rubble filled.

Where the Local Planning Authority accepts discharge to an adopted sewer network you will be required to provide written confirmation from the statutory undertaker that the discharge will be accepted.

5            No development works above ground level shall occur until details of the foul drainage scheme to serve the development shall be submitted to and agreed in writing by the  ...  view the full minutes text for item 215.