Agenda and draft minutes

The Chairperson welcomed everyone to the meeting and went through some general housekeeping arrangements for the meeting.

Apologies for absence were received from Councillors J C Hughes, M E Thompson, S White and L L Wiffen.

To confirm the Minutes of the meeting of the Committee held on 5 November 2025, (copy enclosed).

RESOLVED that the Minutes of the meeting of the Committee held on 5 November 2025 be approved and confirmed.

To disclose the existence and nature of any Disclosable Pecuniary Interests, Other Registrable interests and Non-Registrable Interests relating to items of business on the agenda having regard to paragraph 9 and Appendix B of the Code of Conduct for Members.

(Members are reminded that they are also required to disclose any such interests as soon as they become aware should the need arise throughout the meeting).

There were none.

To consider the report of the Director of Place, Planning and Growth, (copy enclosed, Members’ Update to be circulated)*.

A Members’ Update was published before the meeting containing more accurate comparisons between the design of the previously approved conversion scheme (24/00072/PACUAR) and the current proposal. Also, it contained additional information regarding the design and impact on the character of the area.

Following the Officers’ presentation, Councillor E L Stephens proposed that they approve this application. This was duly seconded.

Upon a vote being taken the proposal to approve was agreed, subject to the conditions detailed in the report.

RESOLVED that the application be APPROVED subject to the following conditions:

1          The development hereby permitted shall be begun before the expiration of three years from the date of this permission. 

2          The development hereby permitted shall be carried out in accordance with the approved plans stated on the Decision Notice.  

3          The materials used in the construction of the development hereby approved shall be as set out within the application form/approved plans and Design and Access Statement. 

4          No development works above ground level shall occur until details of the surface water drainage scheme to serve the development shall be submitted to and agreed in writing by the Local Planning Authority. The agreed scheme shall be implemented prior to the first occupation of the development. The scheme shall ensure that for a minimum: 

1)         The development should be able to manage water on site for 1 in 100 year events plus 40% climate change allowance. 

2)         Run-off from a greenfield site for all storm events that have a 100% chance of occurring each year (1 in 1 year event) inclusive of climate change should be no higher than 10/ls and no lower than 1/ls. The rate should be restricted to the 1 in 1 greenfield rate or equivalent greenfield rates with long term storage minimum rate 1l/s) or 50% betterment of existing run off rates on brownfield sites (provided this does not result in a runoff rate less than greenfield) or 50% betterment of existing run off rates on brownfield sites (provided this does not result in a runoff rate less than greenfield) 

You are advised that in order to satisfy the soakaway condition the following details will be required: details of the area to be drained, infiltration rate (as determined by BRE Digest 365), proposed length, width and depth of soakaway, groundwater level and whether it will be rubble filled. 

Where the Local Planning Authority accepts discharge to an adopted sewer network you will be required to provide written confirmation from the statutory undertaker that the discharge will be accepted.

5          No development works above ground level shall occur until  ...  view the full minutes text for item 368.

To consider the report of the Director of Place, Planning and Growth, (copy enclosed, Members’ Update to be circulated)*.

A Members’ Update was published before the meeting containing additional information in regard to access, parking and highway safety, further representations received from interested parties and included an additional proposed condition.

The Officer presented the report and then a discussion ensued between Members’ and officers.

Following this Councillor C P Morley proposed that they approve this application. This was duly seconded.

Upon a vote being taken the proposal to approve was agreed, subject to the conditions detailed in the report and Members’ Update.

RESOLVED that this application be APPROVED subject to the following conditions

1.              The development hereby permitted shall be carried out in accordance with the approved plans as shown on the decision notice. 

2.              The hairdressers use hereby approved shall be carried out only within the existing store of the garage as identified on approved Location Plan drawing no. LOCATION, and shall be used solely in connection with and ancillary to the residential use of the dwellinghouse known as 1 Oxley Cottage, 1 Oxley Hill, Tolleshunt D’Arcy. The store of the garage shall not be used as a separate planning unit or for any other commercial purpose (including any use within Class E of the Schedule to the Town and Country Planning (Use Classes) Order 1987 (as amended), or in any provision equivalent to the Class in any statutory instrument revoked and re-enacting that order. For the avoidance of doubt, the building shall not be let, rented, managed or sold independently to the main dwelling. 

3.              No separate or additional access, hardstanding, boundary fences or curtilage shall be formed to create a distinct plot separation to the main dwelling of 1 Oxley Cottage, 1 Oxley Hill. 

4.              No noise shall be generated from within the building to cause a statutory nuisance to the residential amenities of neighbouring properties. 

5.              All staff and visitor parking associated with the hairdressers use hereby approved shall be contained entirely within the existing parking area to the front of the application property known as 1 Oxley Cottage, 1 Oxley Hill (accessed from Oxley Hill). For the avoidance of doubt, no commercial parking is permitted to the rear of the site by way of the existing rear access track.

To consider the report of the Director of Place, Planning and Growth, (copy enclosed, Members’ Update to be circulated)*.

A Members’ Update was published before the meeting containing additional information on the impact on the character of the area

The Officer presented the report. Following this the agent Nathaniel Green addressed the Committee.

A discussion then ensued between Member’s and Officers’

Councillor E L Stephens then proposed that they approve this application. This was duly seconded.

Upon a vote being taken the proposal to approve was agreed, subject to the conditions detailed in the report.

RESOLVED that this application be APPROVED subject to the following conditions:

1.              The development hereby permitted shall begin not later than three years from the date of this decision.

2.              The development hereby permitted shall be carried out in accordance with the approved plans stated on the Decision Notice. 

3.              The application site shall not be occupied by any persons other than Gypsies and Travellers as defined in Annex 1 of the Government’s Planning Policy for Traveller Sites (2024). 

4.              No more than one static caravan and Touring caravan, as defined in the Caravan Sites and Control of Development Act 1960 and the Caravan Sites Act 1968 shall be stationed on the site at any time. 

5.              The static caravan referred to within condition 4 above shall be sited in the positions that are demarked “Proposed Static Caravan” on the approved site plan. Any material change to its position, or replacement by another in a different location, shall only take place in accordance with details that have previously been submitted to and approved in writing by the Local Planning Authority. 

6.              No commercial activities shall take place on the land, including the storage of materials. 

7.              All ecological mitigation measures and/or works shall be carried out in accordance with the details contained in the Preliminary Ecological Appraisal (Matthew Game, January 2025) as already submitted with the planning application and agreed in principle with the Local Planning Authority prior to determination. This may include the appointment of an appropriately competent person e.g. an Ecological Clerk of Works (ECoW) to provide on-site ecological expertise during construction. The appointed person shall undertake all activities, and works shall be carried out, in accordance with the approved details. 

8.              No development shall take until a Biodiversity Enhancement Strategy for protected and Priority species has been submitted to and approved in writing by the Local Planning Authority. The content of the Biodiversity Enhancement Strategy shall include the following: Prior to any works above slab level, a Biodiversity Enhancement Strategy for protected, Priority and threatened species, prepared by a suitably  ...  view the full minutes text for item 370.

To consider the report of the Director of Place, Planning and Growth, (copy enclosed, Members’ Update to be circulated)*.

The Officer presented the report. Following this the Agent Chris Wragg addressed the Committee

Councillor E L Stephens then proposed that they approve this application. This was duly seconded.

Upon a vote being taken the proposal to approve was agreed, subject to the conditions detailed in the report.

RESOLVED that this application be APPROVED subject to the following conditions:

1.              The development hereby permitted shall be begun before the expiration of three years from the date of this permission. 

2.              The development hereby permitted shall be carried out in accordance with the approved plans stated on the Decision Notice.

3          The materials used in the construction of the development hereby approved shall be as set out within the application form/approved plans and Design and Access Statement. 

4          No development works above ground level shall occur until details of the surface water drainage scheme to serve the development shall be submitted to and agreed in writing by the local planning authority. The agreed scheme shall be implemented prior to the first occupation of the development. The scheme shall ensure that for a minimum: 

1)         The development should be able to manage water on site for 1 in 100 year events plus 40% climate change allowance. 

2)         Run-off from a greenfield site for all storm events that have a 100% chance of occurring each year (1 in 1 year event) inclusive of climate change should be no higher than 10/ls and no lower than 1/ls. The rate should be restricted to the 1 in 1 greenfield rate or equivalent greenfield rates with long term storage minimum rate 1l/s) or 50% betterment of existing run off rates on brownfield sites (provided this does not result in a runoff rate less than greenfield) or 50% betterment of existing run off rates on brownfield sites (provided this does not result in a runoff rate less than greenfield). 

You are advised that in order to satisfy the soakaway condition the following details will be required: details of the area to be drained, infiltration rate (as determined by BRE Digest 365), proposed length, width and depth of soakaway, groundwater level and whether it will be rubble filled. 

Where the Local Planning Authority accepts discharge to an adopted sewer network you will be required to provide written confirmation from the statutory undertaker that the discharge will be accepted. 

5          No development works above ground level shall occur until details of the foul drainage scheme to serve the development shall be submitted to and agreed in writing by the Local Planning Authority.  ...  view the full minutes text for item 371.

To consider the report of the Director of Place, Planning and Growth, (copy enclosed, Members’ Update to be circulated)*.

The Officer presented the report.

Following this Councillor E L Stephens proposed that they approve this application. This was duly seconded.

Upon a vote being taken the proposal to approve was agreed, subject to the conditions set out in the report.

RESOLVED that this application be APPROVED subject to the following conditions:

1.              The development hereby permitted shall be begun before the expiration of three years from the date of this permission. 

2.              The development hereby permitted shall be carried out in accordance with the following approved plans stated on the Decision Notice.  

3          The materials used in the construction of the development hereby approved shall be as set out within the application form/approved plans and Design and Access Statement. 

4          No development works above ground level shall occur until details of the surface water drainage scheme to serve the development shall be submitted to and agreed in writing by the Local Planning Authority. The agreed scheme shall be implemented prior to the first occupation of the development. The scheme shall ensure that for a minimum: 

1)         The development should be able to manage water on site for 1 in 100 year events plus 40% climate change allowance. 

2)         Run-off from a greenfield site for all storm events that have a 100% chance of occurring each year (1 in 1 year event) inclusive of climate change should be no higher than 10/ls and no lower than 1/ls. The rate should be restricted to the 1 in 1 greenfield rate or equivalent greenfield rates with long term storage minimum rate 1l/s) or 50% betterment of existing run off rates on brownfield sites (provided this does not result in a runoff rate less than greenfield) or 50% betterment of existing run off rates on brownfield sites (provided this does not result in a runoff rate less than greenfield) 

You are advised that in order to satisfy the soakaway condition the following details will be required: details of the area to be drained, infiltration rate (as determined by BRE Digest 365), proposed length, width and depth of soakaway, groundwater level and whether it will be rubble filled. 

Where the Local Planning Authority accepts discharge to an adopted sewer network you will be required to provide written confirmation from the statutory undertaker that the discharge will be accepted.

5          Prior to first occupation of the dwelling hereby approved, the foul drainage for the dwelling must either be connected to mains drainage or a small sewage treatment plant of adequate capacity for the dwelling. Any small sewage treatment plant installed must discharge treated effluent in a manner which complies with the "General Binding Rules" at the time of  ...  view the full minutes text for item 372.