Agenda and minutes

Overview and Scrutiny Committee - Wednesday 21st November 2018 7.30 pm

Venue: Council Chamber. Maldon District Council Offices, Princes Road, Maldon. View directions

Contact: Committee Services 

Items
No. Item

632.

Chairman's notices

Minutes:

The Chairman drew attention to the list of notices published on the back of the agenda.

 

633.

Apologies for Absence

Minutes:

An apology for absence was received from Councillor Miss S White.

634.

Public Participation

To receive the views of members of the public on items of business to be considered by the Committee (please see below):

 

1.               A period of ten minutes will be set aside.

2.               An individual may speak for no more than two minutes on a specific agenda item, the time slots to be allocated on a “first come first served” basis.

3.               Participation may take the form of a statement, or alternatively a question to be addressed to the Chairman.  There will be no discussion on questions put unless it is formally moved.  In line with the current scheme applied to other Committees, the questions must:

·                 not be defamatory, frivolous, vexatious or offensive;

·                 not be the same or substantially the same as another question to the same meeting or anything so put in the last six months;

·                 not involve the disclosure of confidential or exempt information.

4.               Anyone wishing to speak must notify the Committee Clerk between 7.00pm and 7.20pm prior to the start of the meeting.

Minutes:

There was none.

635.

Minutes of the last meeting pdf icon PDF 93 KB

To confirm the Minutes of the meeting of the Overview and Scrutiny Committee held on 03 October 2018 (copy enclosed).

Minutes:

RESOLVED that the Minutes from a meeting of the Committee held on 3 October 2018 be approved and confirmed.

 

636.

Disclosure of Interest

To disclose the existence and nature of any Disclosable Pecuniary Interests, other Pecuniary Interests or Non-Pecuniary Interests relating to items of business on the agenda having regard to paragraphs 6-8 inclusive of the Code of Conduct for Members.

 

(Members are reminded that they are also required to disclose any such interests as soon as they become aware should the need arise throughout the meeting).

 

Minutes:

There were none.

637.

Review of Performance - Quarter Two 2018 / 19 pdf icon PDF 95 KB

To consider the report of the Director of Strategy, Performance and Governance (copy enclosed).

Additional documents:

Minutes:

The Committee received the report of the Director of Resources confirming the Committee’s Work Programme for 2018 / 19, attached as Appendix 1 to the report.  It was confirmed that the information provided in Appendix 1 was correct as at 30 September 2018.

 

Councillor M S Heard disclosed a non-pecuniary interest in this agenda item, namely the tracking measure Level of Reported Crime, as an employee of Essex Police.

 

·         Levels of Reported Crime - Members expressed concern at the increase in the levels of reported crime, and requested that this be brought to the attention of the Police, Fire and Crime Commissioner.

 

The Director of Service Delivery confirmed that the Chief Inspector would be present at the Overview and Scrutiny Committee (meeting as the Crime and Disorder Committee) on 29 November 2018.

 

Members stated that they felt despondent toward the Police, Fire and Crime Commissioner as they would welcome the opportunity to comment on policies and the spending of funding.  It was considered inappropriate to raise these queries with the Chief Inspector. 

 

Members suggested that a letter was sent to the Police, Fire and Crime Commissioner expressing concern over non-attendance at a meeting of the Committee.  Furthermore, they requested that a copy be sent to the Home Office Select Committee.

 

The Director of Service Delivery informed the Committee that an invitation had been sent and that the Police, Fire and Crime Commissioner, had suggested a briefing with Members was organised in place of a formal meeting.  However confirming a suitable date was proving difficult.

 

·         North Heybridge Garden Suburb - The Director of Strategy, Performance and Governance confirmed that although this was showing as Amber, Maldon District continued to have a five year housing supply and a report on this had been circulated to Members in early November 2018.  Members were advised that the figures included a 20% contingency.

 

·         North Heybridge Flood Alleviation Scheme - In response to questions from Members the Director of Strategy, Performance and Governance advised that the scheme was initially hard to deliver as developments were separate to the Local Development Plan (LDP). 

 

The final report from Essex County Council, as the Flood Authority, was still outstanding.  If the report confirmed that necessary requirements were met development could go ahead without the need for a Flood Alleviation Scheme.  Alternative options were also being considered to resolve underlying issues as a result of the Countryside development.

 

·         Household Waste Sent For Refuse and Recycling - The Committee was advised that figures for refuse were provisional and cumulative.  Low figures for Quarter 2 came from a reduction in green waste, this was due to a dry summer.

 

Members were informed that sacks containing recyclable materials could be refused when containing mixed materials as the potential contamination of recycling would result in the batch being lost.  This had been in the contract since commencement.

 

It was acknowledged that SUEZ attendance at a previous meeting of the Committee was informative.

 

·         Processing of Housing Benefit and Council Tax Support Claims -  ...  view the full minutes text for item 637.

638.

2018 / 19 Programme of Work pdf icon PDF 93 KB

To note the report of the Director of Resources (copy enclosed).

Additional documents:

Minutes:

The Director of Resources presented the Committee with the 2018 / 19 Programme of Work, which provided Members with an update of the agreed scrutiny topics as shown at Appendix 1 of the report.

 

·         Provision of Healthcare Services – The Director of Resources advised that the CCG were invited to the January 2019 meeting of the Committee.

Councillor N R Pudney provided an update from his latest meeting with the Health Overview and Scrutiny Committee (HOSC) which included the following information:

§  Across Essex, there is a shortfall of approximately 1400 General Practitioners (GPs).  HOSC is working to resolve this.

§  The amalgamation of Braintree, Chelmsford and Southend Hospitals has been delayed. 

§  Southend Hospital may lose their stroke unit.

§  The next HOSC  meeting is scheduled for December 2018.

 

·         Section 106 Update - an update will come back to this Committee at the 10 April 2019 meeting.

 

·         Internal and External Communication – this has been incorporated into the  Monitoring of the Organisational Change Programme.

 

·         Monitoring of the Organisational Change Programme - In response to questions, the following information was confirmed:

§  Members signed off the Council restructure as part of the Future Model at Council on 9 August 2018 (minute 339 - Business Case: Full Council Transformation);

§  Phase One is due to be implemented by February 2019;

§  Phase Two is due to be implemented October 2019;

§  Members are included in the staff updates on the Future Model progress;

§  As part of the Future Model, Windows 10 will be rolled out to all staff and Members. 

 

·         Review of Fire and Rescue Service provision in the Dengie The Director of Service Delivery acknowledged Members frustration and confirmed that Officers were in the process of organising a briefing for Members with the Police, Fire and Crime Commissioner outside of this committee.

 

·         Dealing with Waste Water - The Director of Resources confirmed that a meeting with Anglian Water had been arranged and a report would be provided to a future meeting of this Committee.

 

·         Provision of Tourist Information Centres in the District - The Committee was informed that a meeting on Tourist Information Centres had been included in the scope of the Future Model review.  Suggestions from Members were included as options for consideration in the service review.

 

·         Jobcentre Plus – Representatives from the Jobcentre Plus will be attending the 9 January 2019 meeting.

 

·         Waste Contract – Reliability of the Contractor Vehicles - The Director of Resources suggested the removal of this item from the Programme of Work following helpful discussions with SUEZ.  Members requested that this item remained on the Programme of Work to allow for monitoring.

 

·         Provision of a Crematorium within the District - The Committee requested this was added to the Programme of Work as an item of interest and requested updates on the business case.

 

RESOLVED

 

(i)                      that the contents of the report be noted.

(ii)                    that the actions detailed above be actioned.

 

 

639.

Any other items of scrutiny Members wish to consider

Minutes:

There were none.

640.

Exclusion of the Public and Press

To resolve that under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Act, and that this satisfies the public interest test.

Minutes:

RESOLVED that under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Act, and that this satisfies the public interest test.

641.

Office Accommodation and Lease Update

To consider the report of the Director of Resources (copy enclosed).

Minutes:

The Committee received the report from the Director of Resources which provided a detailed list of all leases and tenants with ongoing arrangements as found at Appendix 1 of the report.

 

Members discussed the content of the report and asked further questions which the Director of Resources duly answered.

 

RESOLVED

(i)                 that the content of this report be noted.