Agenda

ANNUAL COUNCIL, Council - Thursday 5th November 2020 6.00 pm

Venue: Members to access the meeting via Teams. Members of the press & public may listen to the live stream on the Council's website: https://www.youtube.com/channel/UCWKn8R24ZTbD3eaEJtq6bYw/featured. View directions

Contact: Committee Services 

Media

Items
No. Item

1.

Chairman's notices

2.

Election of Chairman

To elect the Chairman of Maldon District Council for the remainder of the municipal year (to May 2021).

3.

Chairman's Statutory Declaration of Acceptance of Office

Chairman to make the Statutory Declaration of Acceptance of Office.

4.

Appointment of Vice-Chairman

To appoint the Vice-Chairman of the Maldon District Council for the remainder of the municipal year (to May 2021).

5.

Vice-Chairman's Statutory Declaration of Acceptance of Office

Vice-Chairman to make the Statutory Declaration of Acceptance of Office.

6.

Apologies for absence

7.

Declarations of Interest

To declare the existence and nature of any ‘personal’ or ‘personal and prejudicial’ interests relating to items on the agenda having regard to paragraphs 8 to 12 inclusive of the Code of Conduct for Members.

 

(Members are reminded that they are also required to declare interests as soon as they become aware should the need arise throughout the meeting).

8.

Minutes - 1 October 2020 pdf icon PDF 333 KB

To confirm the Minutes of the Council meeting held on 1 October 2020, (copy enclosed).

9.

Public Questions

To receive questions from members of the public, of which prior notification in writing has been received (no later than noon on the Tuesday prior to the date of the meeting).

10.

Chairman's Announcements

11.

Minute Book

To consider the Minutes of the under mentioned Committees (copy enclosed).

 

Please note that where Minutes contain recommendations to the Council the Minute references for these recommendations are listed below for Members’ information.

11a

Performance, Governance and Audit Committee - 24 September 2020 pdf icon PDF 158 KB

11b

Overview and Scrutiny Committee - 15 October 2020 pdf icon PDF 124 KB

·                 Minute No. 6 – Committee Operating Protocol and Working Practices

Additional documents:

12.

Minutes of Meetings of the Council

To note that since the last meeting of the Council, up until Wednesday 28 October 2020 (Council agenda dispatch) the following Committees have met, and to receive any questions in accordance with Council and Committee Procedure Rule 6 (2).

 

Minutes Published

 

North Western Area Planning Committee

23 September 2020

South Eastern Area Planning Committee

30 September

District Planning Committee

8 October

 

Minutes NOT finalised for publication

 

North Western Area Planning Committee

21 October

Overview and Scrutiny Committee (meeting as the Crime and Disorder Committee)

22 October

Joint Standards Committee (special meeting)

27 October

 

 

13.

Questions in accordance with Procedure Rule 6 (2) of which notice has been given

14.

Leaders and Composition of Political Groups

(i)             To consider the report of the Director of Strategy, Performance and Governance on the Leaders and composition of each political group (copy to follow).

 

(ii)            The Council to consider the ratification of the Leader-designate as Leader or to elect the Leader of the Council.

 

(iii)          To elect the Deputy Leader of the Council.

Additional documents:

15.

Appointment of Membership of Committees of the Council

To appoint Members to serve on Committees, as required by Procedure Rule 17.  (Report of the Director of Strategy, Performance and Governance on the nominations of the Leader of the Council and the Opposition Leader to the places allocated to their respective groups copy to follow).

Additional documents:

16.

Adjournment of meeting

To adjourn the meeting to allow Committees of the Council and the Area Planning Committees to proceed to elect Chairmen and Vice-Chairmen.

 

Special Meeting of the Performance, Governance and Audit Committee

(a)       To elect a Chairman of the Committee for the remainder of the municipal year (to May 2021);

(b)       To appoint a Vice-Chairman of the Committee for the remainder of the municipal year (to May 2021).

 

To be followed by:

 

Special Meeting of the Strategy and Resources Committee

(a)       To elect a Chairman of the Committee for the remainder of the municipal year (to May 2021);

(b)       To appoint a Vice-Chairman of the Committee for the remainder of the municipal year (to May 2021).

 

To be followed by:

 

Special Meeting of the Licensing Committee

(a)       To elect a Chairman of the Committee for the remainder of the municipal year (to May 2021);

(b)       To appoint a Vice-Chairman of the Committee for the remainder of the municipal year (to May 2021).

 

 

To be followed by:

 

Special Meeting of the Overview and Scrutiny Committee

(a)       To elect a Chairman of the Committee for the remainder of the municipal year (to May 2021);

(b)       To appoint a Vice-Chairman of the Committee for the remainder of the municipal year (to May 2021).

 

To be followed by:

 

Special Meeting of the Joint Standards Committee

(a)       To elect a Chairman of the Committee for the remainder of the municipal year (to May 2021);

(b)       To appoint a Vice-Chairman of the Committee for the remainder of the municipal year (to May 2021).

 

To be followed by:

 

Special Meeting of the Investigating and Disciplinary Committee

(a)       To elect a Chairman of the Committee for the remainder of the municipal year (to May 2021);

(b)       To appoint a Vice-Chairman of the Committee for the remainder of the municipal year (to May 2021).

 

*To be followed by:

 

Special Meeting of the District Planning Committee

(a)       To elect a Chairman of the Committee for the remainder of the municipal year (to May 2021);

(b)       To appoint a Vice-Chairman of the Committee for the remainder of the municipal year (to May 2021).

 

To be followed by:

 

Special Meeting of the Central Area Planning Committee

(a)       To elect a Chairman of the Committee for the remainder of the municipal year (to May 2021);

(b)       To appoint a Vice-Chairman of the Committee for the remainder of the municipal year (to May 2021).

 

To be followed by:

 

Special Meeting of the North Western Area Planning Committee

(a)       To elect a Chairman of the Committee for the remainder of the municipal year (to May 2021);

(b)       To appoint a Vice-Chairman of the Committee for the remainder of the municipal year (to May 2021).

 

To be followed by:

 

Special Meeting of the South Eastern Area Planning Committee

(a)       To elect a Chairman of the Committee for the remainder of the municipal year (to May 2021);

(b)       To appoint a Vice-Chairman of the Committee for the remainder of the municipal year (to May 2021).

17.

Resumption of Business

To continue with the business of the Annual Meeting of the Council.

18.

Appointment of Representatives to Local Government and Outside Bodies

To consider the report of the Director of Strategy, Performance and Governance (copy to follow).

Additional documents:

19.

Appointment of Members to serve on Working Groups of the Council

To consider the report of the Director of Strategy, Performance and Governance (copy to follow).

Additional documents:

20.

Member Training Plan pdf icon PDF 197 KB

To consider the report of the Director of Strategy, Performance and Governance, (copy enclosed).

Additional documents:

21.

COVID-19 Economic Recovery - Car Parking pdf icon PDF 323 KB

To consider the report of the Re-Set and Recovery Working Group, (copy enclosed).

Additional documents:

22.

Business by Reason of Special Circumstances Considered by the Chairman to be Urgent

23.

Exclusion of the Public and Press

To resolve that under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Act, and that this satisfies the public interest test.

24.

Leisure Contract Update

To consider the report of the Leisure Contract Member Task and Finish Working Group, (copy enclosed).