Agenda item

New Council Structure - Transformation Programme

The Committee considered the report of the Corporate Governance Working Group (copy enclosed).

Minutes:

The Council considered the report of the Corporate Governance Working Group (CGWG) setting out recommendations on detailed arrangements to support the previously agreed principles of a new committee structure as part of the Council’s Transformation Programme.

 

The report highlighted the work of the CGWG and the following documents were attached as appendices to the report:

 

·                 Appendix A – the Terms of Reference and operating arrangements for the new Committees.

 

·                 Appendix B – a draft Terms of Reference for the newly established District Planning Committee.

 

·                 Appendix C – a consolidated Scheme of Delegation had been produced taking into consider a number of significant issues identified by the CGWG and set out in the report.

 

It was noted that concisely-expressed Terms of Reference had been produced for the Overview and Scrutiny Committee considering a number of further comments which were set out in the report.  In respect of the Licensing Sub-Committee the CGWG were proposing that this be constituted of suitably trained Members.

 

When presenting the report, the Director of Strategy, Performance and Governance advised Members that a report seeking review of the interim arrangements agreed for the Head of Paid Service would be brought to the next meeting of the Council and part of this report would look into the delegation of this role.  In light of this the Director suggested that Members consider amending recommendation (iii) to read “that with the exception of the element relating to the Head of Paid Service the Council approves…”.  Members were also advised that the last bullet point on page 45 of the agenda pack referred to policy I3 and this should be removed as there was no such policy.

 

The Leader of the Council proposed that recommendation (iii) be amended as set out by the Director of Strategy, Performance and Governance.  He continued advising that the Department of Housing, Communities and Local Government had recently published some statutory guidance which needed to be reviewed in relation to the Overview and Scrutiny Committee.  In light of this, the Leader advised that it was appropriate to review this guidance and proposed that recommendation (iv) be withdrawn and recommendation (i) be amended to remove reference to the Overview and Scrutiny Committee.  These proposals were duly seconded.

 

The Chairman outlined the proposed changes including the amendment to page 45 as highlighted by the Director of Strategy, Performance and Governance.  He then put these to the Council and upon a vote being taken they were agreed.

 

RESOLVED

 

(i)              That the terms of reference and operating protocols for the new Strategy and Resources Committee, Performance, Governance and Audit Committee, and the Licensing Committee and Licensing Sub-Committee as part of the new structure and Constitution of the Council be adopted to take effect in October 2019 (as set out in Appendix A to the report, with the exception of the Overview and Scrutiny Committee);

 

(ii)            That subject to the amendment as detailed above, the terms of reference for the new District Planning Committee in existence from the start of the 2019 / 20 municipal year and to become part of the new structure and Constitution of the Council to be adopted to take effect in October 2019 (at set out in Appendix B to the report);

 

(iii)          That with the exception of the element relating to the Head of Paid Service, the consolidated Scheme of Delegation be approved, subject to further updating as required to reflect internal changes in functional responsibility, to become part of the new Constitutional of the Council to be adopted to take effect in October 2019 (as set out in Appendix C to the report);

 

(iv)           That the conclusions of the Corporate Governance Working Group that the Licensing Committee comprises suitably trained Members to take effect in October 2019 be endorsed.

Supporting documents: