Agenda item

(i)              To consider the report of the Chief Executive (copy enclosed).

Please note: Where appropriate this report contains links to the relevant Committee agenda, reports and Minutes.

(ii)            Minutes of meetings of Committees

To note that since the last meeting of the Council, up to Wednesday 5 July 2017 (Council agenda dispatch) the following Committees have met, and to receive any questions in accordance with Council and Committee Procedure Rule 6(2).

Minutes NOT finalised for publication:

* Please note that these Minutes contain recommendations previously dealt with by the Council at its last meeting.

** Please see item (i) above as these Minutes contain recommendations to the Council.

In accordance with his earlier declaration Councillor D M Sismey left the meeting at this point.

The Council considered and agreed the following recommendations:

Joint Standards Committee – 1 June 2017

Minute 1019 – Constitutional and Operating Arrangements for the Joint Standards Committee

In response to a question regarding Appendix 3 to the report, the Monitoring Officer confirmed that this information had not been considered by the Joint Standards Committee.  Appendix 3 had been produced in response to a request from the Committee for the preparation of a process note to replace the current flow charts (detailed in Appendix 1 and 2 to the report). 

Councillor A S Fluker proposed that Appendix 2 be amended to delete reference in the two dashed boxes to “or otherwise as soon as practicably possible” and in the same boxes change reference from “28 working days” to 10 working days.  This proposal was duly seconded and agreed.

RESOLVED

(i)             that Appendix 2 be amended as set out above;

(ii)           that the Council agrees that the revisions to the constitutional and operating arrangements of the Joint Standards Committee as outlined in the report and clarified above, and shown as tracked in Appendices 1 and 2 (as amended) to the report be adopted as part of the Council’s constitutional documentation;

(iii)         that as a consequence of a revision included in (i) above, Council and Committee Procedure Rule 20 be amended to also exclude the Joint Standards Committee when conducting its business in private session.

Planning and Licensing Committee – 13 June 2017

Minute 135 – Designated List of Wheelchair Accessible Vehicles

RESOLVED

(iv)         that the Council produces a list of designated wheelchair accessible vehicles;

(v)           that subject to (iv) above the Council produces procedures in relation the production of the list of designated wheelchair accessible vehicles, including the exemption of drivers from their duties based on medical grounds.

Minute 142 – Council Constitution – Planning Applications for Development of Strategic Interest

RESOLVED

(vi)         that the Council agrees that the following wording be inserted at the end of Proviso 5 within the Terms of Reference of the Area Planning Committees:

For the purposes of this proviso 5 “applications for development of strategic interest” shall include all applications establishing or varying the principle of development but shall not include variations to conditions or the approval of reserved matters unless in accordance with a decision of the Council or at the discretion of the Director of Planning and Regulatory Services.  In all other respects, the existing provisions of the Scheme of Delegation will apply.

(vii)       that the Council agrees that the following additional provision is included in the Scheme of Delegation to Officers:

In consultation with a legal advisor, the determination of requests for the variation of a Section 106 Planning Obligation provided that the approved principle of development is unaffected and that the variation does not affect the securing of the payment of monies to the Council.

Finance and Corporate Services Committee – 14 June 2017

Minute 154 – Annual Treasury Outturn Report 2016 / 17

RESOLVED

(viii)     that Annual Treasury Management Report for 2016 / 17 attached at Appendix 4 to the report, be approved.

Councillor Sismey re-joined the meeting at this point.

Audit Committee – 22 June 2017

Minute 195 – Review of Data Quality Policy

RESOLVED

(ix)         that the Data Quality Policy attached at Appendix 5 to the report, be adopted.

Central Area Planning Committee 31 May 2017 and North Western Area Planning Committee 12 June 2017

RESOLVED

(x)            that the recommendations from the Central Area Planning Committee (section 7) and North Western Area Planning Committee (section 8) which are the subject to separate Agenda Items on the Council meeting agenda, be noted.