Agenda item

20/01191/FUL - Hall Farm,Hall Road,Southminster,Essex, CM0 7EH

To consider the report of the Director of Service Delivery (copy enclosed, Members’ Update to be circulated)*.

 

Minutes:

Application Number

20/01191/FUL

Location

Hall Farm, Hall Road, Southminster, Essex, CM0 7EH

Proposal

Change of use of Southminster Hall to a mixed use providing a wedding ceremony room and residential use and the change of use of Southminster Hall grounds to provide a wedding venue to include siting of a marquee and WC facilities and ancillary parking and conversion of outbuilding to ancillary bridal suite.

Applicant

Mr & Mrs Cooper

Agent

Kate Jennings – Whirledge & Nott

Target Decision Date

16.09.2021

Case Officer

Kathryn Mathews

Parish

SOUTHMINSTER

Reason for Referral to the Committee / Council

Major Application

 

 

Following the Officer’s presentation and verbal update including additional conditions recommended following the receipt of a consultation response from Essex County Council’s Highways Authority (ECC), the Agent, Ms Kate Jennings, addressed the Committee. The Chairman then opened the debate.

 

Councillor Fluker commenced by thanking Officers for listening to residents’ concerns. He said that temporary permission was a good option as it gave all parties concerned the opportunity to understand shared needs. He proposed that the application be approved in accordance with the Officer’s recommendation, together with an adjustment to timings in condition 6 from 11am-11:30pm to 11am-11:00pm. This was seconded by Councillor Beale.

 

Councillor Boyce, addressing condition 1, asked if the physical changes proposed to the buildings would also need to be returned to their present condition. The Specialist: Development Management recommended that the emphasis of condition 1 be on the change of use back to residential and that the physical changes proposed to the existing buildings could remain beyond the two year temporary permission period. Councillor Boyce said he was content with that subject to Ward Members agreement. This was seconded.

 

There being no further discussion the Chairman put the proposal to approve the application in accordance with the Officer’s recommendation, with amendments to conditions 1 and 6. Upon a vote being taken the application was approved.

 

RESOLVED that the application be APPROVED subject to the following conditions:

 

1                 The use of the site hereby permitted shall be discontinued and returned to its current use as a single dwellinghouse, and the marquee and WC facilities shall be permanently removed from the site, all within two years of the date of this planning permission.

2          The development hereby permitted shall be carried out in accordance with the following approved plans and documents:

·        Site layout plan 15.09.2021

·        Location plan 22.09.2021

·        Proposed ceremony room floor plan

·        Marquee images

·        Details of mobile WCs

·        Existing floor and roof plan – 03rev.E

·        Existing sections – 04rev.E

·        Existing elevations – 05rev.E

·        Proposed floor plans – 06rev.E

·        Proposed sections – 07rev.E

·        Proposed elevations – 08rev.E

·        Proposed car park access and layout – 2167/01

3            Prior to the first use of the ‘bridal suite’ hereby permitted, details of the foul drainage scheme to serve this element of the development shall be submitted to and agreed in writing by the local planning authority. The agreed scheme shall be implemented prior to the first occupation of the ‘bridal suite’ and retained as approved thereafter.

4            The existence of any contaminated ground or groundwater and/or hazardous soil gases found must be reported in writing immediately, a risk assessment of the site undertaken and a scheme to bring the site to a suitable condition submitted to and agreed in writing with the Local Planning Authority. A "suitable condition" means one in that represents an acceptable risk to human health, the water environment, property and ecosystems and scheduled ancient monuments and cannot be determined as contaminated land under Part 2A of the Environmental Protection Act 1990 now or in the future. The work will be undertaken by a competent person in accordance with DEFRA and the Environment Agency's 'Model Procedures for the Management of Land Contamination (CLR 11), the Essex Contaminated Land Consortium's Land Contamination Technical Guidance For Applicants and Developers and current UK best-practice guidance and policy.

5          With the exception of music played in the ceremony room during a wedding ceremony no public entertainment or public address system whatsoever, including but not limited to amplified sound or the playing of amplified music, shall take place on site other than within the marquee.

6          No public entertainment or public address system, including but not limited to amplified sound or the playing of amplified live or other music associated with the use hereby permitted, shall take place within the marquee except between 11:00 hours and 23:00 hours.

7          Prior to the first use of the site as a wedding venue the Zone Array sound system referred to in the report reference 12811220/NIAAdd dated 18th May 2020 by Integrated Acoustics Ltd shall be installed, used and maintained at all times that the venue is in use.

8          Prior to the first use of the site as a wedding venue the electronic sound limiting/cut out device referred to in the report reference 12811220/NIAAdd dated 18th May 2020 by Integrated Acoustics Ltd shall be installed and fitted so that all regulated entertainment, including live performances, is channelled through the device to regulate the maximum sound level from the amplified sound systems used in the marquee. The system shall be retained thereafter for use at all events in the marquee.

9          No fireworks or other pyrotechnics shall be set off at the site in connection with the use hereby permitted.

10        Over any 15-minute period, the level of amplified sound emitted from the site shall not exceed 23dB as measured on the boundary of 20 Hall Road, Southminster. The site shall not open as a wedding venue until a verification report has been submitted to and agreed in writing by the local planning authority that demonstrates that this noise level has been achieved.

11        The car parking area for the venue shall be as detailed in Appendix 3 - Amended car parking area associated with the proposed development - of the Noise Impact Addendum, ref 12811220/NIAAdd dated 18th May 2020.

12        The measures identified in the Noise Management Plan detailed in Section 6.32 of the Noise Impact Assessment ref 12811220f1 dated 19th February 2021 and on page 3 of the addendum ref 12811220/NIAAdd dated 18th May 2020 shall be implemented prior to the first use of the wedding venue and remain as detailed at all times that the venue is in use.

13        The premises shall only be open to customers/visitors/guests between 11:00 hours and 00:00 hours. No persons other than staff connected with the use or guests staying in the overnight accommodation hereby permitted shall be on site outside of these hours.

14        There shall be no external lighting installed at the site unless and until details including the luminance and spread of light and the design and specification of the light fittings have been submitted to and approved in writing by the local planning authority.  All illumination within the site shall be installed in accordance with the approved details and retained as such thereafter.

15        The ‘bridal suite’ hereby permitted shall be only be used ancillary to the wedding venue use hereby permitted and for no other purpose.

16        There shall be no more than 40 events held each year.

17        Prior to the commencement of the use hereby permitted, storage for bicycles shall be provided in accordance with details which shall have been submitted to and approved in writing by the local planning authority. The storage shall be retained as approved for the length of the planning permission.

              18        Other than the post and rail fence proposed (which shall be a timber fence of no

more than 1.5m in height) and notwithstanding the provisions of Article 3 of the Town & Country Planning (General Permitted Development) Order 2015 (or any Order amending, revoking or re-enacting that Order) no gates, fence, wall or other means of enclosure shall be erected within the site without planning permission having been obtained from the local planning authority.

              19        All existing trees and hedgerows shall be retained and shall be protected in

accordance with the requirements of BS5837:2012 – Trees in Relation to Design, Demolition and Construction, in relation to the installation of the marquee and toilet facility hereby approved.

20        Prior to the first occupation of the proposed development, the existing field access shall be reconstructed as shown on drawing No.2167/01. The access shall be upgraded to a width of 6m for at least the first 6.0m within the site and shall be provided with an appropriate vehicular crossing of the footway/highway verge to the specifications of the Highway Authority.

21        There should be no obstruction above ground level within a 2.4m parallel band visibility splay as measured from and along the nearside edge of the carriageway across the entire site frontage. Such vehicular visibility splays shall be provided before the access is first used by vehicular traffic associated with the use hereby permitted and retained free of any obstruction at all times.

22        No unbound material shall be used in the surface treatment of the vehicular access within 6 metres of the highway boundary.

Supporting documents: