To consider the report of the Director of Resources and associated appendices, (copies enclosed):-
Appendix 1 – Progress Report
Appendix 2 – Affordable Housing & Housing Need Audit
Appendix 3 – Knowledge Management Audit
Appendix 4 – Follow-up of Recommendations Report
TheCommitteeconsidered thereport ofthe Director ofResourcesandassociated appendices that covered four reportsfrom theInternal AuditorsBDOLLPnamely, theProgressReport; Affordable Housing & Housing Needs Audit, Knowledge Management Audit and the Follow-up of RecommendationsReport.
TheChairmanintroduced thereportsand deferred to theInternal Audit Partnerto presentthe detail. He tookthe Committeethroughthe four reports in turn, starting with the ProgressReport. He advised that the Fraud Risk Audit would be submitted to the next meeting, that a number of areas in the work plan for 2021/22 were now underway and that the Climate Change and Sustainability Strategy Audit had been moved to 2022/23. This was to allow for development of new sustainability strategies and plans to be completed before undertaking an Audit, thus ensuring a meaningful exercise.
Addressing the Housing Needs and Affordable Housing Audit he reported the key findings. The level of assurance was moderate on both design and effectiveness with good processes in place for putting together a strategy and identifying housing needs. Following a slow start, due to fewer schemes online at the introduction of affordable housing targets, the Council had since exceeded its target in 2018/19 and 2021/22. There was still work to be done to ensure the Council met its target year on year, the Housing Service Business Plan should be finalised and disseminated to all staff and a strategy put in place to manage S106 spend. It was noted that overall the response from Officers was positive and that COVID 19 had adversely impacted delivery rates in some areas.
The level of assurance on the Knowledge Management Audit was moderate in both design and effectiveness. The key findings included good processes in place in terms of identifying and documenting efficiencies and ensuring staff engagement. The next steps should include robust documentation of the prioritisation process and updating the Business Continuity Plan, in particular updating the lead officers.
With reference to the Follow-up of Recommendations report it was noted that three recommendations had been signed off and two were still overdue since the last iteration of the report. The overdue recommendations were Building Control and Flooding Risk Management. The Committee was reassured that since the resource issue had been resolved the Building Control work was underway with a revised completion date of September 2021. The Flooding Risk Management recommendation had a revised completion date of December 2021.
At this point the Chairman moved the recommendations in the report and these were seconded by Councillor Nunn. The Chairman then opened the debate.
The Chairman then put the recommendations to the Committee and they were agreed by assent:
RESOLVED by assent that the Committee considered, commented and approved the:
(ii) AffordableHousing & Housing NeedAudit– July2021 at appendix 2;
(iii) KnowledgeManagementAudit– June 2021 at appendix 3;
(iv) Follow-upof RecommendationsReport– March 2021 at appendix 4.