To consider the report of the Director of Resources, (copy enclosed).
Minutes:
The Committee considered the report of the Director of Resources reporting Virements and Supplementary Estimates agreed under delegated powers where they were below the levels requiring approval by this Committee and seeking approval where they were above these levels. The report also informed Members of procurement exemptions that had been granted and the Use of Reserves during the year.
It was noted that there had been no virements or supplementary estimates requested during this period. The report detailed nine procurement exemption requests had been received. It was noted that there had been three reserve drawdowns, and these were set out in the report.
The Chairman put the recommendations as set out in the report and this was duly seconded.
In response to a question the Director of Resources advised that the monies attributed to Five Lakes related to elections would be reclaimed and therefore not a cost to the Council.
The Chairman moved the proposal which was agreed by assent.
RESOLVED
(i) That the procurement exemptions detailed below be noted;
Item |
Amount |
Description |
Reason |
Authority |
1. |
£24,000 |
Ringgo to supply Pay by Phone Parking. |
Extension of contract. |
Approved by Director of Resources and Lead Asset and Maintenance Co-ordinator 09/03/21 |
2. |
£21,600 |
To secure Five Lakes Arena as the verification and count venue for the elections. |
The only venue of sufficient size within Maldon District. |
Approved by Director of Resources and Director of Strategy, Performance and Governance 17/03/21 |
3. |
£19,910 |
Redlynch to carry out patch repairs to the cold-pour safety surface of the Splash Park. |
Patch repair quotes were sought to enable safe operational opening. Redlynch were the only tender to submit a ‘patch’ repair quote at that time. |
Approved by Director of Resources and Strategy, Policy and Communications Manager 13/04/21 |
4. |
£31,816 |
Matta Products to install safety matting installation occur at 3 play sites. |
Appropriate due to the uniqueness, exclusiveness and specification of the product. |
Approved by Director of Resources and Strategy, Policy and Communications Manager 21/04/21 |
5. |
£3,650 |
RDE Cardy for the Delivery, Collection and storage of Eight Knot Speed Limit Buoys. |
Not possible to carry out a tender process due to government restrictions. |
Approved by Director of Resources and River Bailiff and Emergency Planning Officer 27/04/21 |
6. |
£29,368 |
John Grose to supply new parks vehicle (capital). |
Unable to source a vehicle from any other supplier. |
Approved by Director of Resources and Cemeteries and Bereavement Services Senior Co-ordinator 29/04/21 |
7. |
£40,800 |
Stuart Agnew Harris Partnership To supply COVID Enforcement officer. |
Tendering would take an unreasonable period of time where safety protections will not be in place. |
Approved by Director of Resources and Lead Specialist: Community 17/05/21 |
8. |
£10,000 |
MRI Software to record all homeless approach, prevention and relief cases |
current contractor has worked with the Authority for a number of years |
Approved by Director of Resources and Specialist Services Manager 24/05/21 |
9. |
£5,660 |
Essex Community First Aid Event Volunteers to provide Splash Park first aid |
Contract initially under the £5,000 threshold but incremental requirements exceeded the threshold. |
Approved by Director of Resources and Cemeteries and Bereavement Services Senior Co-ordinator 16/06/21 |
(ii) that the Drawdown of Reserves detailed below be noted:
· £35,100 from the Local Development Plan (LDP) / Community Infrastructure Levy (CIL) Reserve for local housing needs application and staffing,
· £1,750 from the Economic Development Reserve to cover Maldon and Blackwater Estuary Coastal Community Team costs, and
· £706 from the Sports Development Reserve to cover the Active Maldon deficit.
Supporting documents: