Agenda

Performance, Governance and Audit Committee - Thursday 5th June 2025 7.30 pm

Venue: Council Chamber, Maldon District Council Offices, Princes Road, Maldon. View directions

Contact: Committee Services Email: [email protected]

Media

Items
No.	Item
1.	Chairperson's Notices
2.	Apologies for Absence
3.	Minutes of the last meeting PDF 831 KB To confirm the Minutes of the Performance, Governance and Audit Committee held on 20 February 2025 (copy enclosed).
4.	Matters Arising PDF 109 KB To note the Matters Arising from the last meeting (20 February 2025).
5.	Disclosure of Interest To disclose the existence and nature of any Disclosable Pecuniary Interests, Other Registrable interests and Non-Registrable Interests relating to items of business on the agenda having regard to paragraph 9 and Appendix B of the Code of Conduct for Members. (Members are reminded that they are also required to disclose any such interests as soon as they become aware should the need arise throughout the meeting).
6.	Public Participation To receive the views of members of the public, of which prior notification in writing has been received (no later than noon on the Tuesday prior to the day of the meeting). Should you wish to submit a question please complete the online form at: www.maldon.gov.uk/publicparticipation.
7.	Reappointment of Independent Person to the Performance, Governance and Audit Committee Following the Council decision on 11 July 2024 (Minute No. 165 refers), the Committee is required to complete an annual review of the Independent Person (Mr Derek Smith) and then either reconfirm the postholder, or recruit into the role delegated to the Committee for the Municipal Year 2025 / 26.
8.	Internal Audit Reports PDF 128 KB To consider the report of the Chief Finance Officer (copy enclosed).
8a	Progress Report 2024 / 25 and 2025 / 26 PDF 538 KB
8b	Follow Up of Recommendations Report (June 2025) PDF 410 KB
8c	Building Control Final Report (May 2025) PDF 475 KB
8d	IT Disaster Recovery and Business Continuity Final Report (May 2025) PDF 382 KB
8e	General Data Protection Regulation (GDPR) Final Report (May 2025) PDF 463 KB
9.	Appointment of Representatives on Outside Bodies and Working Groups PDF 107 KB To consider the report of the Chief Executive, (copy enclosed).
10.	Review of Corporate Risk - Quarter 4 PDF 257 KB To consider the report of the Chief Executive, (copy enclosed). Additional documents: Appendix 1 , item 10. PDF 1 MB Appendix 2 , item 10. PDF 781 KB
11.	Risk Management Policy PDF 196 KB To consider the report of the Chief Executive, (copy enclosed). Additional documents: Appendix A , item 11. PDF 417 KB
12.	Annual Governance Statement Actions Update PDF 129 KB To consider the report of the Chief Executive, (copy enclosed).
13.	Health and Safety Update - Quarter Four 2024 / 25 PDF 437 KB To consider the report of the Deputy Chief Executive, (copy enclosed).
14.	Proposed Community Governance Reviews - Various Parishes PDF 233 KB To consider the report of the Chief Executive, (copy enclosed). Additional documents: Appendix A , item 14. PDF 9 MB Appendix B , item 14. PDF 10 MB
15.	Headline Results and Action Plan of the Staff Survey PDF 152 KB To consider the report of the Chief Executive, (copy enclosed).
16.	UK Shared and Rural England Prosperity Funds PDF 142 KB To consider the report of the Chief Executive, (copy enclosed). Additional documents: Appendix 1 , item 16. PDF 121 KB Appendix 2 , item 16. PDF 106 KB Appendix 3 , item 16. PDF 214 KB
17.	Any other items of business that the Chairperson of the Committee decides are urgent