Agenda and minutes

Strategy and Resources Committee - Tuesday 15th June 2021 7.30 pm

Venue: Council Chamber, Maldon District Council Offices, Princes Road, Maldon. View directions

Contact: Committee Services  Email: committee.clerk@maldon.gov.uk

Note: You need to register to attend this meeting – please see link under Media section below. (Moved from 27/05/21) 

Media

Items
No. Item

97.

Chairman's Notices

Minutes:

The Chairman welcomed everyone to the meeting and went through some general housekeeping arrangements for the meeting.

98.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors R G Boyce MBE and W Stamp.  In accordance with notice duly given Councillor M R Edwards was attending as a substitute for Councillor Stamp.

99.

Minutes - 28 January 2021 pdf icon PDF 190 KB

To confirm the Minutes of the Strategy and Resources Committee held on Thursday 28 January 2021, (copy enclosed).

 

Members’ attention is drawn to the highlighted amendments raised at the extraordinary Council meeting held on 23 February 2021.

Additional documents:

Minutes:

RESOLVED that the Minutes of the Strategy and Resources Committee held on 28 January 2021 be approved and confirmed.

100.

Disclosure of Interest

To disclose the existence and nature of any Disclosable Pecuniary Interests, other Pecuniary Interest or Non-Pecuniary Interests relating to items of business on the agenda having regard to paragraphs 6 – 8 of the Code of Conduct for Members.

 

(Members are reminded that they are also required to disclose any such interest as soon as they become aware should the need arise through the meeting.)

Minutes:

Councillor M F L Durham declared a non-pecuniary interest as a Member of Essex County Council.

101.

Public Participation

To receive the views of members of the public, of which prior notification in writing has been received (no later than noon on the Tuesday prior to the day of the meeting).

 

Should you wish to submit a question please complete the online form.

Minutes:

No requests had been received.

102.

ICT Strategy 2021 - 2026 pdf icon PDF 113 KB

To consider the report of the Director of Resources, (copy enclosed).

Additional documents:

Minutes:

The Committee considered the report of the Director of Resources presenting the renewed Maldon District Council Information Communication Technology (ICT) Strategy 2021 – 2026 (attached at Appendix 1 to the report) for approval.

 

Members were advised that following completion of the 2018 – 2020 Strategy the new Strategy had been written and to support future model and the strategic goals of Maldon District Council.

 

The Chairman moved the recommendation as set out in the report and this was duly seconded.

 

In response to a question the Lead Specialist ICT Infrastructure advised that the three-year recyclable programme for Member laptops was being introduced as part of a rolling cycle.  The Officer provided further information and in response to a request for details of the annual cost agreed to circulate this to Members outside of the meeting.

 

In response to a comment from the Officer that all Members had some form of Council hardware Councillors M F L Durham and Mrs M E Thompson advised that they did not.  The Chairman noted this and advised that the Council would supply hardware should they require it.

 

The Chairman put the proposal, noting that it would be a recommendation to the Council.  This was duly agreed.

 

RECOMMENDED that the Maldon District Council ICT Strategy 2021 – 2026 (attached at APPENDIX 1 to these Minutes) for distribution to all staff giving support and guidance to Management on future ICT projects and planning be agreed.

103.

Workforce and Community, Equality, Diversity and Inclusion Statement of Policy pdf icon PDF 118 KB

To consider the report of the Director of Resources, (copy enclosed).

Additional documents:

Minutes:

The Committee considered the report of the Director of Resources seeking approval of the Equality, Diversity and Inclusion (EDI) Statement of Policy (attached as Appendix 1 to the report).  The report set out the purpose of the policy and Members were advised the importance of having an agreed EDI Policy to ensure the Council’s legal duties were met, responsibilities were understood and goals on EDI aligned with the Corporate Plan.

 

The Director of Resources presented the report and highlighted the suggestion that a Member of the Committee be appointed to join the Equality, Diversity and Inclusion Officer Working Group (the Working Group).

 

The Chairman referred to the excellent policy and proposed the recommendations as set out in the report.  These were duly seconded.  The Chairman then sought nominations for the Committee’s representative on the Working Group.

 

Councillor Mrs M E Thompson proposed that Councillor Mrs P A Channer be appointed to the Working Group and outlined some of the benefits Councillor Mrs Channer would bring.  This proposal was duly seconded.

 

Councillor C Swain then proposed that Councillor R H Siddall be appointed to the Working Group and outlined the benefits he would bring.  This proposal was duly seconded.

 

In accordance with Procedure Rule No. 13 (3) Councillor Mrs P A Channer requested a recorded vote.  This was duly seconded.  Councillors Mrs Channer clarified that her request for a recorded vote related to the appointment to the Working Group only.

 

Upon the assent of the Committee, the Chairman advised that recommendation (i) as set out in the report was agreed.

 

The Chairman put to the Committee the proposal for Councillor Mrs Channer to be the Committee’s representative on the Working Group.  In accordance to the request for a recorded vote, the voting was as follows:

 

For the recommendation:

Councillors Mrs P A Channer, M F L Durham, K W Jarvis, Mrs M E Thompson and Miss S White.

 

Against the recommendation:

Councillors M R Edwards, K H M Lagan, N G F Shaughnessy, R H Siddall and
C Swain.

 

Abstention:

There were none.

 

There being an equality of votes the Chairman used his casting vote against the proposal.

 

The motion was therefore declared lost.

 

The Chairman then put to the Committee the proposal for himself (Councillor Siddall) to be the Committee’s representative on the Working Group.  In accordance to the request for a recorded vote, the voting was as follows:

 

For the recommendation:

Councillors M R Edwards, K H M Lagan, N G F Shaughnessy, R H Siddall and C Swain.

 

Against the recommendation:

Councillors Mrs P A Channer, M F L Durham, Mrs M E Thompson and Miss S White.

 

Abstention:

Councillor K W Jarvis.

 

The motion was therefore agreed.

 

Councillor Mrs Channer requested it be Minutes that she did not agree with the decision or advice of the Director in respect of this item of business. [1]

 

RESOLVED

 

(i)        That the new Equality, Diversity and Inclusion Policy, attached at Appendix 1 to the report, be adopted;

 

(ii)       That Councillor  ...  view the full minutes text for item 103.

104.

Statement of Community Involvement pdf icon PDF 115 KB

To consider the report of the Director of Strategy, Performance and Governance, (copy enclosed).

Additional documents:

Minutes:

The Committee considered the report of the Director of Strategy, Performance and Governance seeking approval of the Council’s Statement of Community Involvement (SCI) (attached at Appendix A to the report).  It was noted that the SCI set out how the Council would consult with the community on planning matters and had been revised and updated.

 

The report provided detailed information regarding the purpose of the SCI and the changes made to the 2018 SCI.  Officers’ advised that if the SCI was approved a six week consultation would be undertaken, following which any comments received would inform the final version, reported to Members prior to final adoption by the Council.

 

The Chairman put the recommendation as set out in the report and this was duly seconded.

 

In response to questions raised, the Strategy, Policy and Communications Manager provided the following information:

 

·                 Local Housing Needs Assessment work was ongoing with a need to review information that had been received from the Council’s Housing Needs Consultant prior to its consideration by the Planning Policy Working Group and this Committee.

 

·                 Although the recent Queen’s Speech referenced several proposed changes to the planning system the SCI covered the current responsibilities of the Council as Local Planning Authority.

 

·                 Reference to pre-application advice within the SCI would only be triggered if pre-application advice was requested.

 

The Chairman moved the recommendation which was duly agreed.

 

RESOLVED that the Statement of Community Involvement (attached at Appendix A to the report) be approved for consultation purposes.

105.

Duty to Co-Operate Strategy - Approval to Consult pdf icon PDF 234 KB

To consider the report of the Director of Strategy, Performance and Governance, (copy enclosed).

Additional documents:

Minutes:

The Committee considered the report of the Director of Strategy, Performance and Governance seeking Members’ approval of a new Duty to Co-Operate (DTC) Strategy (attached at Appendix A to the report) for targeted consultation.  It was noted that this would establish a firm foundation for the Local Development Plan (LDP) Review’s engagement with other Duty to Co-Operate bodies.

 

The report provided background information regarding the update to the Council’s Local Development Scheme 2021 – 2023 and review brought forward of the LDP.  It was noted that the DTC Strategy was a clear, robust and effective approach to define how the Council would manage its legal duty for co-operation with other DTC bodies during the LDP review.  Approval to consult with a number of DTC bodies (detailed in the report) was sought and Members were advised that any comments received would be considered, the Strategy updated and brought back for final approval.

 

The Chairman put the recommendations as set out in the report and these were duty seconded.

 

In the debate that followed and in response to some questions raised the Strategy, Policy and Communication Manager provided the following information:

 

·                 The Duty to Co-Operate bodies included all Essex Authorities (as well as the two unitary authorities).

 

·                 Local Planning Authorities are required to co-operate with the Mayor of London;

 

·                 The Council did not have a DTC with broadband, electric or other utilities companies as these bodies were covered under different legislation, but they may be a statutory consultee as part of the Local Development Plan considerations.

 

The Chairman moved the recommendations which were duly agreed.

 

RESOLVED

 

(i)              That the Draft Duty to Co-Operate Strategy as set out in Appendix A to the reportfor a targeted consultation with all other Duty to Co-Operate bodies be approved;

 

(ii)            That following consultation, an updated Duty to Co-Operate Strategy be brought back to the Strategy and Resources Committee, with appropriate amendments for final approval.

106.

Appointment of Representatives on Liaison Committees pdf icon PDF 125 KB

To consider the report of the Director of Strategy, Performance and Governance, (copy enclosed).

Minutes:

The Committee considered the report of the Director of Strategy, Performance and Governance seeking new appointments of representatives for 2021 / 22 to Liaison Committees / Panels, as set out in the report.

 

The Chairman proposed that the current representations on the Working Groups listed in the report remain unchanged for 2021 / 22.  This was duly seconded and agreed.

 

RESOLVED that the Committee appoints the following representatives to the bodies detailed below, for the ensuing municipal year.

 

Body

2021 / 22 Representative(s)

Car Parking Task and Finish Working Group

(Minute 588 – 17/11/15)

Councillors R H Siddall, C Swain,
Mrs M E Thompson and Miss S White

Places for People Liaison Committee

Councillors M F L Durham CC and C Swain

River Crouch Coastal Community Team (Management Team)

Chairmen and Vice-Chairmen of the Performance, Governance & Audit and Strategy & Resources Committee.

Waste Member Task and Finish Working Group

(Minute 945 – 27/03/18)

Councillors M F L Durham CC, K M H Lagan,
R H Siddall and Miss S White

 

Appendix 1 pdf icon PDF 784 KB