Agenda and minutes

The Chairman welcomed everyone present and went through some general housekeeping arrangements for the meeting.

There were none.

To confirm the Minutes of the meeting of the Committee held on 9 March 2022, (copy enclosed).

RESOLVED by assent that the Minutes of the meeting of the Committee held on 9 March 2022 be approved and confirmed.

Members expressed concern regarding the outstanding update on the previously deferred item from the December committee, namely application 21/00745/VAR – Land Rear of Red Lyons Farm, Burnham Road, Latchingdon, Essex. It was noted that officers were working on this and it would be circulated in due course.

Issues around enforcement were also raised and Members agreed that a meeting be co-ordinated with Planning as soon as possible. It was further agreed that the Council resolution on the enforcement process be circulated to the Committee.

To disclose the existence and nature of any Disclosable Pecuniary Interests, other Pecuniary Interests or Non-Pecuniary Interests relating to items of business on the agenda having regard to paragraphs 6-8 inclusive of the Code of Conduct for Members.

(Members are reminded that they are also required to disclose any such interests as soon as they become aware should the need arise throughout the meeting).

It was noted that all members were acquainted with the applicant on Agenda Item 6.

21/01240/VAR - Paton Place, Nipsells Chase, Mayland, Essex, CM3 6EJ

Councillor W Stamp CC declared a non-pecuniary interest as a Member of Essex County Council, a statutory consultee on all planning related matters.

To consider the report of the Director of Service Delivery (copy enclosed, Members’ Update to be circulated)*.

Following the Officer’s presentation, the Chairman opened the debate.                 

A brief discussion ensued where Members commented on the change of scheme from a bungalow to a two-storey dwelling. In response to a query regarding changes to layout the Lead Specialist: Development Management confirmed that layout changes had taken place, however, he advised the Committee that the change of scheme did not alter the conditions. Councillor A S Fluker proposed that the application be approved in accordance with the officer’s recommendation, and this was seconded by Councillor Helm.

Councillor Boyce expressed a wish that the commuted sums under the Section 106 agreement be ring-fenced for development in Burnham-on-Crouch and the Lead Specialist: Development Management advised that a case could be made for allocation as appropriate. The Committee then requested that a report on S106 allocations and where they had originated from be circulated to all members outside of the meeting. In addition, Councillor Channer, referring to Councillor Boyce’s earlier request on ring-fencing, asked that legal advice be sought to determine if a clause could be inserted in the Section 106 agreement to that effect.

At this point both Councillor R G Boyce and Councillor Mrs P A Channer declared a non-pecuniary interest as trustees of an Almshouse charity.

There being no further discussion the Chairman put Councillor Fluker’s proposal to approve the application in accordance with the Officer’s recommendation to the Committee and it was agreed. It was noted that Councillor N Skeens did not support the application.

RESOLVED that the application be APPROVED subject to the following conditions:

1.               The development hereby permitted shall be begun before the 2^nd July 2024.

2.               The development hereby permitted shall be carried out and retained in accordance with the following approved plans and documents:

·              18/36/01

·              18/36/02

·              18/36/09

·              SK.2113.2A

·              SK.2113.1

·              SK.2113.3

·              SK.2113.4

·              18/36/08

3.               Prior to their use in the development hereby permitted, full written details and photographs of the external materials used in the development hereby approved shall be submitted and approved in writing by the local planning authority.  The development shall be carried out in accordance with the details as approved.

4.               No development shall commence until information has been submitted and approved in writing by the local planning authority in accordance with the requirements of BS5837:2012 in relation to tree retention and protection as follows:

·              Tree survey detailing works required

·              Trees to be retained

·              Tree retention protection plan

·              Tree constraints plan

·              Arboricultural implication assessment

·              Arboricultural method statement (including drainage service runs and construction of hard surfaces)  ...  view the full minutes text for item 616.

To consider the report of the Director of Service Delivery (copy enclosed, Members’ Update to be circulated)*.

Following the Officer’s presentation and there being no debate on the application, the Chairman put the Officer’s recommendation of approval to the Committee, and it was unanimously agreed.

RESOLVED that the application be APPROVED subject to the following conditions:

1                 The development hereby permitted shall be begun before three years from the 15 October 2021.

2          The development hereby permitted shall be carried out in accordance with the following approved plans and documents: 1056/03 Rev B, 1056/04A, 1056/05, 1056/06A, 1056/07A, Arboricultural Method Statement 27 September 2021.

3          Prior to their use in the development hereby approved, written details and photographs of the materials to be used shall be submitted to and approved in writing by the local planning authority. The development shall be carried out in accordance with the details as approved.

4          Full details of both hard and soft landscape works shall be submitted to and approved in writing by the local planning authority prior to any works occurring above ground level at the application site.  These details shall include, for example:

i.          Proposes finished levels contours;

ii.         Means of enclosure;

iii.        Car parking layouts;

iv.        Other vehicle and pedestrian access and circulation areas;

v.         Hard surfacing materials;

vi.        Minor artefacts and structures (e.g furniture, refuse or other storage units, lighting);

vii.       Proposed and existing functional services above and below ground (e.g drainage power, communications cables, pipelines etc, indicating lines, manholes, supports);

viii.       Soft landscaping - Details of proposed schedules of species of trees and shrubs to be planted and planting layouts.

The soft landscape works shall be carried out as approved within the first available planting season (October to March inclusive) following the occupation of any part of the development hereby approved unless otherwise agreed in writing by the local planning authority.  If within a period of five years from the date of the planting of any tree or plant, or any tree or plant planted in its replacement, is removed, uprooted, destroyed, dies, or becomes, in the opinion of the local planning authority, seriously damaged or defective, another tree or plant of the same species and size as that originally planted shall be planted in the same place, unless the local planning authority gives its written consent to any variation.

The hard landscape works shall be carried out as approved prior to the first use/occupation of the development hereby approved and retained and maintained as such thereafter.

5          No works above ground level shall take place until details of the siting, height, design and materials of the treatment of all boundaries including existing hedging, gates, fences, walls, railings and piers have been  ...  view the full minutes text for item 617.

To consider the report of the Director of Service Delivery (copy enclosed, Members’ Update to be circulated)*.

Following the Officer’s presentation, the Applicant, Mr Steven Bell, addressed the Committee. It was requested that given the content of Mr Bell’s statement a transcript  be submitted to the Director of Service Delivery for action. The Chairman then opened the debate.

A brief discussion ensued where the consensus was that this application be supported.  Councillor Fluker proposed that the application be approved contrary to the Officer’s recommendation for the reasons that it satisfied policy D1, the alterations visually appeared subservient and that given the remote location there was no negative impact on amenity.  This was seconded by Councillor Channer.

The Chairman put Councillor Fluker’s proposal to approve the application, subject to standard conditions delegated to Officers in consultation with the Chairman, to the Committee and it was agreed by assent.

RESOLVED that the application be APPROVED subject to standard conditions:

The Chairman updated the Committee on progress regarding the return to Burnham-on-Crouch Town Council Offices as the meeting venue. She advised that discussions were underway with the Council’s IT department and the IT supplier for Burnham-on-Crouch Town Council Offices.

Members then reiterated the need for an enforcement meeting between Officers and Members. The Chairman concluded by thanking all in attendance for their contributions.