Agenda and minutes

The Chairperson welcomed everyone to the meeting and went through some general housekeeping arrangements for the meeting.

An apology for absence was received from Councillor D O Bown and Councillor R Pratt[1].

To confirm the Minutes of the meeting of the Committee held on 23 July 2025, (copy enclosed).

RESOLVED that the Minutes of the meeting of the Committee held on 23 July 2025 be approved and confirmed.

To disclose the existence and nature of any Disclosable Pecuniary Interests, Other Registrable interests and Non-Registrable Interests relating to items of business on the agenda having regard to paragraph 9 and Appendix B of the Code of Conduct for Members.

(Members are reminded that they are also required to disclose any such interests as soon as they become aware should the need arise throughout the meeting).

There were none.

To consider the report of the Assistant Director: Planning and Implementation, (copy enclosed, Members’ Update to be circulated)*.

Following the Officer’s presentation, Mrs Bowen the Applicant addressed the Committee.

Councillor W Stamp proposed that the Committee accept the Officer’s recommendation of approval. This was duly seconded and upon taking a vote this proposal was agreed.

RESOLVED that the application be APPROVED subject to the conditions below and the submitted Unilateral Undertaking.

1.               The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

2.               The development hereby permitted shall be carried out in accordance with the following approved plans stated on the Decision Notice.

3.               The materials used in the construction of the development hereby approved shall be as set out within the application form/approved plans.

4.               Prior to first occupation of the dwelling hereby approved, the foul drainage for the dwelling must either be connected to mains drainage or a small sewage treatment plant of adequate capacity for the dwelling. Any small sewage treatment plant installed must discharge treated effluent in a manner which complies with the "General Binding Rules" at the time of installation.

5.               No development above ground level shall take place until full details of the provision and subsequent retention of both hard and soft landscape works on the site have been submitted to and approved in writing by the Local Planning Authority. These details shall include:

Soft landscape works

·             Details of proposed schedules of species of trees and shrubs to be planted, planting layouts with stock sizes and planting numbers/densities.

·             Details of the planting scheme implementation programme, including ground protection and preparation, weed clearance, stock sizes, seeding rates, planting methods, mulching, plant protection, staking and/or other support.

·             Details of the aftercare and maintenance programme.

The soft landscape works shall be carried out as approved within the first available planning season (October to March inclusive) following the commencement of the development unless otherwise agreed in writing by the Local Planning Authority. If within a period of five years from the date of the planting of any tree or plant, or any tree or plant planted in its replacement is removed, uprooted, destroyed, dies, or becomes, in the opinion of the local planning authority, seriously damaged or defective, another tree or plant of the same species and size as that originally planted shall be planted in the same place, unless the local planning authority gives its written consent to any variation.

Hard landscape works

·                 Details of any walls and boundaries with materials, construction      design and dimensions.

·                  Details of paved surfacing, with materials finishing and edgings.

·                  Details of street furniture, with designs materials and dimensions.

The hard landscape works shall be carried out as approved prior to  ...  view the full minutes text for item 214.

To consider the report of the Assistant Director: Planning and Implementation, (copy enclosed, Members’ Update to be circulated)*.

The Officer presented the report. Following this Councillor A S Fluker sought clarification on the following information detailed in the report:

·                Paragraph 5.1.2 refers to Tillingham and defined this a main settlement, however the application site was within the Mundon area

·                Paragraph 5.10.2 detailed the sustainability of the location, but this was queried as Mundon did not have good access to services and facilities. The sustainability of the site was questioned as an application close to this site was refused on appeal for being unsustainable.

These views were echoed by other Members of the Committee and further information was provided by Officers in response.

The Head of Service: Development Management and Building Control commented that the issues of consistency were valid, and that Members might have a difficult time coming to a reasoned decision in light of what had been highlighted

Following further debate, Councillor Fluker proposed that determination of the application be deferred and this was duly seconded.

In response to further comments regarding sustainability of the site, the Head of Service raised concerns over the decision making and approving an application with mistakes in the report.

The Chairperson then moved the proposal to defer the application in the name of Councillor Fluker. Upon a vote being taken this was agreed by assent.

RESOLVED that consideration of this application be DEFFERED to allow the errors identified within the report to be corrected.