Agenda

Council - Thursday 30th March 2023 1.00 pm

Venue: Council Chamber, Maldon District Council Offices, Princes Road, Maldon. View directions

Contact: Committee Services  Email: committee.clerk@maldon.gov.uk

Note: Please note the revised start time of this meeting 

Items
No. Item

1.

Chairman's notices

2.

Apologies for Absence

3.

Minutes

To confirm the Minutes of the Council meetings held as follows:

3a

22 February 2023 pdf icon PDF 406 KB

3b

23 February 2023 (continuation of 22 February 2023 meeting) pdf icon PDF 255 KB

4.

Declaration of Interest

To disclose the existence and nature of any Disclosable Pecuniary Interests, Other Registrable interests and Non-Registrable Interests relating to items of business on the agenda having regard to paragraph 9 and Appendix B of the Code of Conduct for Members.

 

(Members are reminded that they are also required to disclose any such interests as soon as they become aware should the need arise throughout the meeting).

5.

Public Questions

To receive questions from members of the public, of which prior notification in writing has been received (no later than noon two clear working days before the day of the Council meeting).

 

Should you wish to submit a question please complete the online form at www.maldon.gov.uk/publicparticipation.

6.

Chairman's Announcements

7.

Minute Book

There are no recommendations coming forward from Committees.

8.

Minutes of Meetings of the Council

To note that since the last Council, up until Wednesday 22 March 2023 (Council agenda dispatch) the following Committees have met, and to receive any questions in accordance with Council and Committee Procedure Rule 6 (2).

 

South Eastern Area Planning Committee

15 February 2023

District Planning Committee

16 February

Overview and Scrutiny Committee (meeting as the Crime and Disorder Committee)

2 March

North Western Area Planning Committee

8 March

Performance, Governance and Audit Committee

9 March

South Eastern Area Planning Committee

15 March

Strategy and Resources Committee

16 March

 

 


9.

Notice of Motions

The following Motions have been submitted in accordance with Procedure Rule 4.

9a

Motions from Councillor A S Fluker (Motion 06/23) pdf icon PDF 166 KB

In accordance with notice duly given under Procedure Rule 4, Councillor A S Fluker to move the following Motions, duly seconded by Councillor K M H Lagan.

 

Motion One:

That at its meeting on 30th March 2023 Council resolves to agree that in the event of the Chairman of the Council refusing to accept any one of Motions One to Eight the reasons why and the subject of the motions are reported by him to Council on 30th March 2023.

 

Motion Two:

That at its meeting on 30th March 2023 Council resolves to agree that Part 4 Rules of Procedure Rule 1(m) be annulled and is replaced with the following words “Questions (which may be made without notice) to the Leader of the Council (or in his/her absence the Deputy Leader) for a maximum of 15 minutes at all meetings with the exception of the annual budget meeting.

 

Motion Four:

That at its meeting on 30th March 2023 Council resolves to agree that Part 4 Rules of Procedure, Regulation of business and duration of meetings Rule (6) be annulled and is replaced with the following words). “Other than with the agreement of the Council (or where appropriate its committees and Sub-Committees) all business shall cease at 10pm”

 

Motion Five:

That at its meeting on 30th March 2023 Council resolves to agree that from the start of the new Administration in May 2023 that during the period of BST (British Summer Time) Council (and its Committee’s and Sub-Committees) commence meetings at 7.30pm and that during the period of GMT (Greenwich Mean Time) Council (and its Committee’s and Sub-Committees) commence meetings at 7.00pm

 

Motion Six:

That at its meeting on 30th March 2023 Council resolves to agree that from the start of the new Administration in May 2023 the Strategy and Resources and Performance Governance and Audit Committees meet subject to business being available to consider eight times per municipal year.

 

Motion Eight:

That at its meeting on 30th March 2023 Council resolves to agree that the Overview and Scrutiny Committee reviews the Procurement Exemption published at Agenda Item 18 paragraph 3.5.1 of the Strategy and Resources Committee Meeting 26th January 2023.

 

Further detail submitted with the above Motions is attached.

10.

Questions in accordance with Procedure Rule 6(3) of which notice has been given

11.

Appointment of Deputy Electoral Registration Officer pdf icon PDF 114 KB

To consider the report of the Director of Strategy, Performance and Governance, (copy enclosed).

12.

Update on the Customer Strategy and One Maldon District Community Hub pdf icon PDF 152 KB

To consider the report of the Director of Service Delivery, (copy enclosed).

13.

Questions to the Leader of the Council in accordance with Procedure Rule 1 (3)(m)

14.

Business by reason of special circumstances considered by the Chairman to be urgent

15.

Exclusion of the Public and Press

To resolve that under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Act, and that this satisfies the public interest test.

16.

Waste Recycling Contract

To consider the report of the Director of Service Delivery, (copy enclosed).

17.

Leisure Contract

To consider the report of the Leisure Contract Working Group, (copy enclosed).

18.

Extension to Street Cleansing and Composting Contract

To consider the report of the Director of Service Delivery, (copy enclosed).

19.

Princes Road Commercial Options Feasibility Status Summary

To consider the report of the Director of Resources, (copy enclosed).

20.

Project Proposal and Funding Request

To consider the report of the Director of Service Delivery, (copy enclosed).