Issue - meetings

To consider the report of the Director of Resources, (copy enclosed).

The Council considered the report of the Director of Resources seeking Members’ approval of a new procedure for sealing and signing documents by the Council along with new authorisations.

Members were advised that the sealing process involved member involvement, but there was no legal requirement that a principal authority should have a member signature attesting to sealing of a document.  The report proposed a change to the current arrangements which would simplify and speed up the process of sealing and signing documents. 

RESOLVED

(i)              That the Committee Terms of Reference and Schemes of Delegation be amended at page 2 paragraph 6 to read:

“The Seal shall be attested by any two of the following: a director, any manager who reports directly to a director or any employed solicitor, barrister or legal executive. An entry of every sealing of a document shall be made and consecutively numbered in a book kept for the purpose and shall be signed by the two officers who have attested the seal”

(ii)            That the Committee Terms of Reference and Schemes of Delegation be amended at page 2 paragraph 7 to read:

“A director, any manager who reports directly to a director acting within his area of responsibility or any employed solicitor, barrister or legal executive shall be authorised to sign any contract, notice or other document which is not required to be sealed by the Council”