Issue - meetings

To consider the Minutes of the under mentioned Committees (copy enclosed).

To consider the Minutes of the under mentioned Committee (copy to be circulated).

* Please note that where Minutes contain recommendations to the Council the Minute references for these recommendations are listed above for Members’ information.

(a)       MINUTES OF PLANNING AND LICENSING COMMITTEE
– 15 NOVEMBER 2018

RESOLVED

(i)              that the Minutes of the meeting of the Planning and Licensing Committee held on 15 November 2018 be received.

Minute 609 – Brownfield Register 2018

RESOLVED

(i)             that the Brownfield Land Register (attached as Appendix 2 to the Minutes of the Planning and Licensing Committee) be approved for publication on the Council’s Website

RESOLVED

(ii)            that subject to the above decision, the Minutes of the meeting of the Planning and Licensing Committee held on 15 November 2018 be adopted.

(b)       MINUTES OF COMMUNITY SERVICES COMMITTEE – 20 NOVEMBER 2018

RESOLVED that the Minutes of the meeting of the Community Services Committee held on 20 November 2018 be adopted.

(c)       MINUTES OF FINANCE AND CORPORATE SERVICES COMMITTEE
– 27 NOVEMBER 2018

RESOLVED

(i)              that the Minutes of the meeting of the Finance and Corporate Services Committee held on 27 November 2018 be received.

Minute 661 – Local Council Tax Support Scheme 2019 / 20

RESOLVED

(i)              that a cost of living increase in line with the Department for Work and Pensions schemes be included in the Local Council Tax Support Scheme (LCTS) for 2019 / 20 for Pensioners only;

(ii)            that any legislative changes being introduced to the Housing Benefit Scheme for 2019 / 20 are mirrored in the Councils LCTS scheme to ensure consistency;

(iii)          that in all other respects the Local Council Tax Support Scheme and Hardship Scheme remain unchanged, and that this decision has been made following Members’ careful reading of, and regard to the Equality Impact Assessment at Appendix 1 to the Minutes of the Finance and Corporate Services Committee.

Minute 662 – 2019 / 20 Budget Proposals

RESOLVED

(ii)            that the Capital project bids set out in Appendix 2 to the Minutes of the Finance and Corporate Services Committee, be considered and the items for inclusion in the 2019 / 20 Capital Programme be identified.

RESOLVED

(iii)          that subject to the above decisions, the Minutes of the meeting of the Finance and Corporate Services Committee held on 27 November 2018 be adopted.

(c)       MINUTES OF OVERVIEW AND SCRUTINY COMMITTEE (MEETING AS THE CRIME AND DISORDER COMMITTEE) – 29 NOVEMBER 2018

RESOLVED

(i)             that the Minutes of the meeting of the Overview and Scrutiny Committee (meeting as the Crime and Disorder Committee) held on 29 November 2018 be received.

Minute 671 – Maldon District Community Safety Partnership Update

In response to a question, the Director of Service Delivery advised that the Community Safety Hub was currently based in Chelmsford but moving into Chelmsford City Council Offices.

Members were advised that the solved rates had decreased since the Officers’ report and the Chairman of the Committee agreed to ensure this was recorded in the Minutes.

Minute 672 – Update on Police Performance

In response to a query regarding the list of public engagement referred to in the Minutes, the Chairman of the Committee advised that the list would be circulated to Members once  ...  view the full minutes text for item 703

To consider the Minutes of the under mentioned Committees (copy enclosed).

* Please note that where Minutes contain recommendations to the Council the Minute references for these recommendations are listed below for Members’ information.

(a)       MINUTES OF PLANNING AND LICENSING COMMITTEE
– 6 SEPTEMBER 2018

Minute 399 – Review of Street Collections Policy

RESOLVED

(i)              that the revised Street Collections Policy, attached at Appendix 1 to the Minutes of the Planning and Licensing Committee, be adopted.

Minute 400 – Licensing Act 2003: Draft Statement of Policy and Consultations

RESOLVED

(ii)            that the revised Statement of Licensing Policy, attached at Appendix 2 to the Minutes of the Planning and Licensing Committee, be adopted, effective from January 2019.

Minute 401 – Gambling Act 2003: Draft Statement of Policy and Consultations

RESOLVED

(iii)          that the revised Statement of Gambling Policy, attached at Appendix 3 to the Minutes of the Planning and Licensing Committee, be adopted, published in December 2019 and effective from January 2019.

Minute 402 – Maldon District Vehicle Parking Standards Supplementary Planning Document

Councillor S J Savage advised that his interest detailed under this Minute should be a ‘non-pecuniary’ interest.  This amendment was noted.

RESOLVED

(iv)          that the final Maldon District Vehicle Parking Standards Supplementary Planning Document (attached at Appendix 4 to the Minutes of the Planning and Licensing Committee), be adopted.

Minute 404 – Maldon District Affordable Housing and Viability Supplementary Planning Document

RESOLVED

(v)            that the Maldon District Affordable Housing and Viability Supplementary Planning Document (attached at Appendix 5 to the Minutes of the Planning and Licensing Committee), be adopted.

Minute 407 – Essex Planning Officers Association

RESOLVED

(vi)          that the following Essex Planning Officers Association (EPOA) documents are supported and endorsed:

·             Guidance Note: Mechanism for Consideration of Unmet Housing Need (2017), attached as at Appendix 6 to the Minutes of the Planning and Licensing Committee);

·             Greater Essex Planning Protocol (2018), attached as at Appendix 7 to the Minutes of the Planning and Licensing Committee).

Minute 408 – Maldon District Statement of Community Involvement

RESOLVED

(vii)        that the final Statement of Community Involvement attached at Appendix 8 to the Minutes of the Planning and Licensing Committee, be adopted.

RESOLVED

(viii)      that subject to the above amendment and decisions, the Minutes of the meeting of the Planning and Licensing Committee held on 6 September 2018 be adopted.

(b)       MINUTES OF FINANCE AND CORPORATE SERVICES COMMITTEE
– 25 SEPTEMBER 2018

Councillor D M Sismey proposed that the Minutes be adopted with the exception of Minute 458 – Superfast Broadband in Maldon District as this would be considered later on the agenda and as part of Agenda Item 12 – Update on Superfast Broadband.  This was agreed.

RESOLVED that with the exception of Minute 458 – Superfast Broadband in Maldon District, the Minutes of the meeting of the Finance and Licensing Committee held on 25 September 2018 be adopted.

(c)       MINUTES OF AUDIT COMMITTEE – 27 SEPTEMBER 2018

RESOLVED that the Minutes of the meeting of the Audit Committee held on 27 September 2018 be adopted.

To consider the Minutes of the under mentioned Committees (copy enclosed).

* Please note that where Minutes contain recommendations to the Council the Minute references for these recommendations are listed below for Members’ information.

(a)       MINUTES OF FINANCE AND CORPORATE SERVICES COMMITTEE
– 12 JUNE 2018

Minute 170 Chief Executive’s Performance Appraisal

RESOLVED

(i)        that the procedure rules be updated to set out the requirements (a) to (e), as detailed in section 3.8 of the report with the following amendments and additions:

·                 that point (c) be amended as follows:

·                 The appraisal will take place soon after the Statutory Annual meeting of the Council and before 30 June.

·                 that point (e) be amended as follows:

·                 Performance reviews against the agreed objectives will be undertaken at least every four months and an end of year review be undertaken prior to the Statutory Annual meeting of the Council.

·                 that the Director of Resources or an appropriate appointment of theirs in the HR department is required to:

·                 objectively ensure that the process for the Chief Executive’s appraisal is followed;

·                 report to the following meeting of the Finance and Corporate Services Committee immediately after the June deadline that the process has been followed and the appraisal has taken place.

Minute 173 – Human Resources Policies and Procedures

RESOLVED

(ii)       that the following two sections be added to the Code of Conduct:

24        Financial

24.1     All employees will ensure:

·                 they do not default on payments owed to the Council i.e. Council Tax.

·                 never make fraudulent claims for public money to gain a financial advantage i.e. housing benefit.

·                 to adhere to any agreements reached for the repayment of such debts.

24.2     Employees who are in debt or at risk to the Council or are concerned that missed payments may occur should discuss the matter as soon as is possible with a member of the Human Resources team. Failure to do so could lead to formal action being taken.

24.3     Employees in receipt of any allowances or rebates administered by the Council (e.g. council tax rebates) must notify the Council of any change in circumstance that affect the entitlement.

25        Accessing IT systems

25.1     Employees will at all times ensure that they comply with the Officer Conditions of Acceptable Use and Personal Commitment Statement policy relating to use of IT equipment.

25.2     It is recognised that staff can face a conflict of interest when undertaking their roles. To protect the interests of both the staff concerned and the Council against criticism or allegation of malpractice, as a 1matter of procedure no employee shall;

·                 amend or seek to influence the processing of any computer or other record concerning any matter in which they, a family member or friend have an interest;

·                 use the Councils IT systems or any other records held to view either their own data or that of records of family or friends

·                 use data obtained from any of the Councils IT systems or any other records to give themselves, family or friends any advantage.

·                 update any records that relate to themselves, family or friends.

Minute 179 – Proposals to Change Office Opening Times to Public

RESOLVED

(iii)     that on the last Wednesday of each month the Council Offices  ...  view the full minutes text for item 426