Issue - meetings

To consider the Minutes of the under mentioned Committees (copies to follow):

Please note that the following Minutes contain recommendations to the Council.  For Members’ information the Minute references for these recommendations are listed.

*   Please see Agenda Item 11 – 2018 / 19 Budget and Medium Term Financial Strategy

+   Please see Agenda Item 19 – Maldon Health Hub Project

(a)       MINUTES OF COMMUNITY SERVICES COMMITTEE – 16 JANUARY 2018

RESOLVED that with the exception of Minute 742, the Minutes of the meeting of the Community Services Committee held on 16 January 2018 be adopted.

(b)       MINUTES OF PLANNING AND LICENSING COMMITTEE – 25 JANUARY 2018

RESOLVED

Minute 762 – Local Development Scheme 2018

In response to a question it was agreed that Councillor Mrs P A Channer, Chairman of the Planning and Licensing Committee would check whether the reduction of affordable homes in favour of the recreational fee was discussed by the Committee at this meeting and report back to Members.

RESOLVED

(i)              That paragraph 26 of the Local Development Scheme (attached as Appendix 1 to the Minutes of the Planning and Licensing Committee) be amended to include reference to the Maldon District Council and the first column of the table relating to Masterplans and Design Codes be amended to read ‘Title of document’;

(ii)            That subject to (i) above, the Local Development Scheme be approved as the project plan for key planning policy documents over the next 12 months.

RESOLVED

(iii)          that subject to the above decision, the Minutes of the meeting of the Planning and Licensing Committee held on 16 January 2018 be adopted.

(c)       MINUTES OF FINANCE AND CORPORATE SERVICES COMMITTEE – 30 JANUARY 2018

Minute 777 – Document Retention Policy

RESOLVED

(i)              that the Document Retention Policy, attached as Appendix 1 to the Minutes of the Finance and Corporate Services Committee, be agreed.

Minute 778 – Annual Report on the Whistleblowing Policy

RESOLVED

(ii)            that the updated Whistleblowing Policy and Procedure, attached as Appendix 2 to the Minutes of the Finance and Corporate Services Committee, be approved and adopted.

RESOLVED

(iii)          that subject to the above decisions and with the exception of Minutes 779, 780, 781 and 785, the Minutes of the meeting of the Finance and Corporate Services Committee held on 30 January 2018 be adopted.

(i)        To consider the report of the Chief Executive (copy enclosed).

Please note: Where appropriate this report contains links to the relevant Committee agenda, reports and Minutes.

(ii)       Minutes of meetings of Committees

To note that since the last meeting of the Council, up until Wednesday 8 February 2017 (Council agenda dispatch) the following Committees have met, and to receive any questions in accordance with Council and Committee Procedure Rule 6 (2).

Minutes reported to the last meeting and now published:

Minutes published:

Minutes NOT finalised for publication:

* Please note that these Minutes contain recommendations previously dealt with by the Council at its last meeting.

** Please see item (i) above as these Minutes contain recommendations to the Council.

(a)       REPORT OF THE DIRECTOR OF RESOURCES

The Council considered the report of the Director of Resources presenting recommendations of Committees to the Council. 

In light of his earlier declaration and having confirmed that there were no questions regarding the other items of the Finance and Corporate Services Committee Minutes, Councillor D M Sismey left the meeting.

Joint Standards Committee (13 January 2017)

Minute 806 – Review of Constitution affecting the Joint Standards Committee

RESOLVED

(i)              that the constitution of the Joint Standards Committee be revised to enable all its members to be party to the election of Chairman and Vice-Chairman of the Committee and that this takes place on the same day as the statutory annual meeting of the Council.

Minute 865 – Allegation of Misconduct

RESOLVED

(i)        that the proposal that all Members receive training on the Member / Officer Relations Protocol and the Councillor Code of Conduct and for any outcomes from the training be communicated to Parish and Town Councils be agreed.

Planning and Licensing Committee (19 January 2017)

Minute 893 – Proposal to Establish a Strategic Housing Board

RESOLVED

(i)              that a Strategic Housing Board be created with Councillors E L Bamford and R G Boyce from this Committee along with two Members appointed from each of the other programme Committees with the intention that the Board would meet quarterly;

(ii)            that the Terms of Reference for the Board be agreed once established by its Members which will also include senior officers of the Council;

(iii)          that the fundamental purpose of the Strategic Housing Board would be to consider and advise relevant committees on the Council’s strategic priorities and actions for meeting the need for affordable housing and the housing need of other groups in the District.

Community Services Committee (24 January 2017)

Minute 912 – Proposal to Establish a Strategic Housing Board

RESOLVED

(i)              that a Strategic Housing Board be created with two Members appointed from   each of the programme Committees with the intention that the Board will meet quarterly, that this Committee nominates Councillors Mrs B D Harker and B S Beale;

(ii)            that the Terms of Reference for the Board be agreed once established by its Members which will also include senior officers of the Council;

(iii)          that the fundamental purpose of the Strategic Housing Board would be to consider and advise relevant committees on the Council’s strategic priorities and actions for meeting the need for affordable housing and the housing need of other groups in the District.

Finance and Corporate Services Committee (31 January 2017)

Minute 938 – Proposal to Establish a Strategic Housing Board

RESOLVED

(i)        that a Strategic Housing Board be created with two Members appointed from each of the programme Committees with the intention that the Board will meet quarterly, that this Committee nominates Councillors A S Fluker and Rev. A E J Shrimpton;

(ii)       that the Terms of Reference for the Board be agreed once established by its Members which will also include  ...  view the full minutes text for item 991