Issue - meetings

To receive and note the report of the Interim Director of Resources, (copy enclosed).

The Committee received the report of the Interim Director of Resources reporting progress to date with regard to work completed and any deviances to, or slippage, on the Internal Audit Plan 2016/17.

Andrew Barnes of BDO (Internal Auditors) advised the Committee that three audits had been completed since the last meeting of the Audit Committee.  He then drew Members’ attention to the full extent of planned work for 2016/17 as set out in Appendix 1 to the report and gave an update on the current status. 

Members requested that they be provided with the full report on Flooding, rather than just a summary.  The Interim Director of Resources confirmed that Members were entitled to see the report in full and that it would be emailed to them.

In response to a question, Mr Barnes advised that an update on flooding would be brought to the 30 March 2017 meeting of the Audit Committee.  It was further requested that the report identified the different types of flooding.  However, Members were advised that the purpose of the report was to identify how MDC deals with flooding responses generally rather than the responses to individual types of flooding.  If it was required that different types of flooding be addressed, then this would require a separate piece of work.

Members noted that the draft report on the Council’s Committee Structure had been issued to the Chief Executive who was undertaking a response to it.  The report would be considered by the Council prior to the Statutory Annual Council Meeting.  Members requested that the report be submitted to the Audit Committee prior to it being submitted to the Council.  It was agreed that this would form an agenda item for the next meeting of the Audit Committee.

Following a request, it was agreed that responses to the Member/Officer Survey be circulated to Members of the Audit Committee.

RESOLVED:

(i)        that the progress against the 2016/17 Internal Audit Plan be noted;

(ii)       that a copy of the report on flooding would be emailed to Members of the Audit Committee;

(iii)      that the report on Committee Structure would be submitted to the next meeting of the Audit Committee;

(iv)      that responses to the Member/Officer Survey would be circulated to Members of the Audit Committee.