Issue - meetings

To consider the report of the Director of Resources (copy enclosed).

The Council considered the report of the Director of Resources seeking approval of a minor revision to the Council and Committee Procedure Rules to make provision for a deadline to give notice of substitutions to better provide for circumstances where a Committee meeting is to be held during the day.

Councillor Miss M R Lewis proposed that the recommendation as set out in the report be agreed, subject to an amendment to alter this from giving three to four hours’ notice.  Councillor A S Fluker proposed that the wording also be amended to refer to working hours’ notice.  These amendments were duly seconded and agreed.

RESOLVED that Council and Committee Procedure Rule 17(9) be revised to read as follows:

A Member of a Committee shall, if the Member wishes another Member of the political group to which the Member belongs to attend a meeting of that Committee in his place, give the Chief Executive and the Leader written notice not later than four working hours before the published start time of that meeting that the Member is unable to attend and that the substitute Member named in the notice will attend in his place.