Issue - meetings

In accordance with notice duly given under Procedure Rule 4 to receive the following Motion from Councillors A S Fluker and K M H Lagan respectively:-

(i)               That aworking group isestablished to consider the 5-year Housing Land supplyand thatrecommendations from this working groupcomebackto full councilfor ratification.

(ii)              Thattheworking group consists of three 3conservative,3 Independent Group and3 non-aligned members plus one person whois not amemberof Maldon district Council.

(Please see accompanying report with Officer response to Member Motion - Five Year Housing Land Supply)

In accordance with notice duly given under Procedure Rule 4 the Council received a Motion from Councillors A S Fluker and K M H Lagan as set out on the agenda.

Councillor Lagan put his Motion as follows:

(i)               That a working group is established to consider the Five-Year Housing Land Supply (5YHLS) and that recommendations from this working group come back to full council for ratification.

(ii)              That the working group consists of three conservative, three Independent Group and three non-aligned members plus one person who is not a member of Maldon District Council.

This was duly seconded.

At this point, Councillor W Stamp advised that she wish to table an amendment to recommendation (ii).

The Chairman then moved recommendation (i) for approval.  This was duly agreed.

Councillor Fluker proposed that the Council agree recommendation (i) but in addition that the Working Group also consider the procedures used by Officers to initially approve and recommend development sites following the call for sites process.  In response the Chairman advised this was not a valid amendment because it changed the notice of motion.  Councillor Lagan confirmed he had agreed to the amendment.

The Lead Legal Specialist and Monitoring Officer advised the Council that he agreed with the Chairman that the proposal from Councillor Fluker was a different Motion as the call for sites was unrelated to the 5YHLS.  Councillor Fluker would need to submit a Rule 4 Motion because it is a completely separate subject. 

Councillor R H Siddall suggested that the matter raised by Councillor Fluker came into the Terms of Reference (ToR) of the Local Development Plan Policy Working Group and perhaps this Working Group could consider those sites.

The Chairman advised that the Council would now move onto recommendation (ii).

Councillor Stamp proposed that recommendation (ii) be amended, and the Working Group consist of four Conservative, four Independent and four non-aligned Members and an independent person.  This proposal was duly seconded.  The Chairman advised that this was a valid amendment.

There were some discussions regarding having an independent person on the Working Group.  A number of Members, including the Chairman highlighted how the Working Group could call witnesses / experts and request evidence from anyone.

Councillor C Swain proposed that in the Terms of Reference the word ‘professional’ be amended to ‘expert’.

The Chairman advised that the Council had agreed that a 5YHLS Working Group be set up.  He then wished to break recommendation (ii) down and populate the Working Group with Members’ nominations and then vote on the independent person.

Following further discussion Councillor Stamp amended her earlier proposal removing the request for an independent person.  This amendment was duly seconded.

In response to a question the Chairman advised that he hoped the Working Group would report to the Council in November 2022.

In accordance with Procedure Rule No. 13 (3) Councillor Fluker requested a recorded vote.  This was duly seconded.

The Chairman then put the amendment in the name of  ...  view the full minutes text for item 225