Issue - meetings

To consider the report of the Programmes, Performance and Governance Manager, (copy enclosed).

The Committee considered the report of the Programmes, Performance and Governance Manager that updated Members on process implementation and sought feedback that would help make further improvements.

The Chairman introduced the report and deferred to the Programmes, performance and Governance Manager to go through the detail.         

The Manager informed the Committee that the report provided an update on the implementation of the working process agreed at the 15 October 2020 Committee.

Following agreement of the Overview and Scrutiny process and mechanism at that Committee meeting, an online form had been created and circulated to Members should they feel they have an item for Overview and Scrutiny. To date no submissions had been received.

She advised that preparation for the first working group meeting had taken place, as the Working Group would need to meet shortly after this Committee to allow for report deadlines. The intention was that the working group meetings would then provide a standing item report to be reviewed at the Committee meeting. She welcomed suggestions for moving forwards.

The Chairman moved the recommendation in the report that Members review and feedback on the information provided. This was seconded. 

In response to questions raised regarding the scrutiny submission and approval process the Programmes, Performance and Governance Manager (PPG) responded as follows:

·       that the online form would be returned via the online link to the PPG Manager who would ensure it was submitted to the Working Group for review and approval;

·        that all Members’ suggestions would be put forward to the Working Group irrespective of how they were received, through the form or by email etc.;

·       that a response system was built into the process to advise Members whether their item was approved to be considered by the Committee or not;

·       that there were no time limits on the process, that the schedule of meetings for the Working Group would be driven by the scrutiny submissions.

The Chairman reassured Members that one of the tasks of the Working Group was to ensure that this process was widely publicised and given the highest possible profile.

The Chairman put the recommendation to the Committee and it was agreed by assent.

RESOLVED that Members reviewed and fedback on the information provided. </AI6>