Decision details

RESOLVED

(i)              That the Minutes of the special Strategy and Resources Committee meeting held on 24 November 2020 be received.

The Council considered the following recommendations set out in the Minutes:

Minute 91 – IT Policies

Councillor R H Siddall, Chairman of the Strategy and Resources Committee advised that in respect of the Information Security Policy the following had been omitted from the Policy appended to the Minutes of the Committee:

Members:

Conduct their business in accordance with this policy.

Take responsibility for familiarising themselves with this policy and understanding the obligations it places on them.

Subject to the above addition, the Council agreed (by assent) the recommendation as set out in the report.

RESOLVED

(ii)            That subject to the above amendments, the following policies which set out the security requirements that all staff and Members must adhere to when using Maldon IT systems to ensure data security and appropriate use, be reviewed and agreed:

·                 ICT Acceptable Use (attached as Appendix 1 to the Minutes of the Committee);

·                 Email and Communications (attached as Appendix 1 to the Minutes of the Committee);

·                 Information Security (attached as Appendix 1 to the Minutes of the Committee and subject to the above amendment).

Minute No. 92 Planning Enforcement

In response to questions raised, the Lead Specialist Place advised that all Members would be informed of any notices due to be issued.  The Officer also advised that although the proposed new policy did not contain the investigation flow chart this had been incorporated into internal processes set out in the Council’s constitution.

RESOLVED (by assent)

(iii)          that the Planning Enforcement Policy (attached at Appendix 4 to the Minutes of the Committee) be adopted.

Minute No. 94 – North Quay Development Brief Supplementary Planning Document

RESOLVED (by assent)

(iv)           that the North Quay Development Brief be adopted as a Supplementary Planning Document.

Minute No. 99 – Document Retention Policy Update

RESOLVED (by assent)

(v)             That the Document Retention Policy, attached at Appendix 5 to the Minutes of the Committee, be approved;

(vi)           That Delegated Authority be given to the Director of Resources, in consultation with the Data Protection Officer to make any operational changes to the retention periods contained within the Policy subject to an annual report to the Strategy and Resources Committee on any changes made.

RESOLVED

(vii)         That subject to the above decisions the Minutes of the special Strategy and Resources Committee be agreed.