Agenda

To confirm the Minutes of the Council meeting held on 13 February 2025 (copy enclosed).

To confirm the Minutes of the extraordinary Council meeting held on 25 February 2025 (copy enclosed).

To disclose the existence and nature of any Disclosable Pecuniary Interests, Other Registrable interests and Non-Registrable Interests relating to items of business on the agenda having regard to paragraph 9 and Appendix B of the Code of Conduct for Members.

(Members are reminded that they are also required to disclose any such interests as soon as they become aware should the need arise throughout the meeting).

To receive questions from members of the public, of which prior notification in writing has been received (no later than noon two clear working days before the day of the Council meeting).

Should you wish to submit a question please complete the online form at www.maldon.gov.uk/publicparticipation.

To consider the recommendations coming forward from the Committees detailed below.  Please note that the Minutes of these meetings are not enclosed as they have not been approved at Committee level.

Annual Review of Financial Regulations

Recommended that that the revised Financial Regulations at APPENDIX 1 be approved.

Pay Policy Statement

Recommended that the Pay Policy Statement attached at APPENDIX 2 be agreed.

Funding Request – Council Offices, Princes Road **

Recommended

(i)             That the sum detailed in the report to the Strategy and Resources Committeeis approved for drawdown from Council reserves to enable the purchase and installation of replacement Fire, Security and CCTV Systems at the Council Offices, Princes Road;

(ii)            That the sum detailed in the report to the Strategy and Resources Committee be approved for the necessary replacement of 26 timber framed windows and doors at the Council Offices, Princes Road.

**Please Note: Should Members wish to discuss the detail relating to the Funding Request this will have to take place in closed session. as this report and its appendices contain information not for publication by the virtue of paragraph 3 of part 1 of Schedule 12A to the Local Government Act 1972.

Appointment of Independent and Deputy Independent Person

Recommended

(i)             that John Mitchell is reappointed as Independent Person for Maldon District Council for a period of four years;

(ii)            that Kathy Payne is reappointed as Deputy Independent Person for Maldon District Council for a period of four years.

To note that since the last Council, up until Wednesday 26 March 2025 (Council agenda dispatch) the following Committees have met, and to receive any questions in accordance with Council and Committee Procedure Rule 6 (2).

To consider the report of the Chief Executive, (copy enclosed).

To consider the report of the Assistant Director – Customers and Operations, (copy enclosed).

To consider the report of the Chief Executive, (copy enclosed).

To consider the report of the Deputy Chief Executive, (copy enclosed).

To consider the report of the Chief Executive, (copy enclosed).

To consider the report of the Chief Executive, (copy enclosed).

To consider the report of the Monitoring Officer (copy enclosed).

To resolve that under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Act, and that this satisfies the public interest test.

To consider the report of the Chief Executive.