Agenda

Statutory Annual Council - Thursday 16th May 2024 7.30 pm

Venue: Council Chamber, Maldon District Council Offices, Princes Road, Maldon. View directions

Contact: Committee Services  Email: committee.clerk@maldon.gov.uk

Media

Items
No. Item

1.

Chairperson's notices

2.

Election of Chairperson

To elect the Chairperson of the Maldon District Council for the ensuing municipal year.

3.

Chairperson's Statutory Declaration of Acceptance of Office

Chairperson to make the Statutory Declaration of Acceptance of Office.

4.

Appointment of Vice-Chairperson

To appoint the Vice-Chairperson of the Maldon District Council for the ensuing municipal year.

5.

Vice-Chairperson's Statutory Declaration of Acceptance of Office

Vice-Chairperson to make the Statutory Declaration of Acceptance of Office.

6.

Apologies for absence

7.

Minutes - 21 March 2024 pdf icon PDF 231 KB

To confirm the Minutes of the meeting of the Council held on 21 March 2024 (copy enclosed).

8.

Disclosure of Interest

To disclose the existence and nature of any Disclosable Pecuniary Interests, Other Registrable interests and Non-Registrable Interests relating to items of business on the agenda having regard to paragraph 9 and Appendix B of the Code of Conduct for Members.

 

(Members are reminded that they are also required to disclose any such interests as soon as they become aware should the need arise throughout the meeting).

9.

Public Questions

To receive questions from members of the public, of which prior notification in writing has been received (no later than noon on the Tuesday prior to the date of the meeting).

10.

Chairperson's Announcements

11.

Minutes of Meetings of the Council

To note that since the last meeting of the Council, up until Wednesday 8 May 2024 (Council agenda dispatch) the following Committees have met, and to receive any questions in accordance with Council and Committee Procedure Rule 6 (2).

 

North Western Area Planning Committee

3 April 2024

South Eastern Area Planning Committee

10 April

District Planning Committee (special meeting)

24 April

Overview and Scrutiny Committee

25 April

 

12.

Notice of Motions

To consider the following Motions which have been received:

12a

Motion from Councillor J C Stilts (Motion 03/2024)

In accordance with notice duly given under Procedure Rule 4, Councillor J C Stilts to move the following Motion, duly seconded by Councillor P L Spenceley.

 

Motion

“That Council resolves to agree that the Finance Member Group is constituted of ten Members of the Council and that it will be politically balanced. That substitution can be made from any member of their group.

 

The working group will consist of

·                Leader of the council or Deputy

·                Leaders of political groups or Deputies

·                Chair of Strategy and Resources Committee

·                Vice Chair of Strategy and Resources Committee

·                Chair of Performance, Governance and Audit Committee

·                Vice Chair of Performance, Governance and Audit Committee

·                Up to 4 members of the council (dependent on the number of group leaders) to ensure political balance.”

 

Please note that this Motion relates to Agenda Item 20 – Appointment of Members to serve on Working Groups of the Council.

12b

Motion from Councillor R H Siddall (Motion 04/2024)

In accordance with notice duly given under Procedure Rule 4, Councillor R H Siddall to move the following Motion, duly seconded by Councillor P L Spenceley.

 

Motion

“That the Constitution be amended with immediate effect, to permit members put forward by political groups that sit on the Strategy and Resources Committee (S&R) and the Performance Government and Audit Committee (PG&A) are also able to be put forward to sit on the Overview and Scrutiny Committee (O&S). This is subject to the requirement of maintaining political balance. This dispensation does not extend to the Chairs or Vice Chairs of S&R and PG&A, who will continue to be ineligible to sit on O&S.”

 

Please note that this Motion relates to Agenda Item 15 – Appointment to Membership of Committees of the Council.

13.

Questions in accordance with Procedure Rule 6 (2) of which notice has been given

14.

Leaders and Composition of Political Groups

(i)             To consider the report of the Head of Paid Service on the Leaders and composition of each political group (copy to follow).

 

(ii)            That the Council considers the ratification of the Leader-Designate as Leader of the Council.

 

(iii)           To elect the Deputy Leader of the Council.

Additional documents:

15.

Appointment of Membership of Committees of the Council

To appoint Members to serve on Committees, as required by Procedure Rule 15. (Report of the Director of Strategy and Resources on the nominations of the Leaders of all Groups to the places allocated to their respective Groups, copy to follow).

Additional documents:

16.

Adjournment of meeting

To adjourn the meeting to allow Committees of the Council and the Area Planning Committees to proceed to elect Chairperson and Vice-Chairperson.

 

Special Meeting of the Performance, Governance and Audit Committee

(a)        To elect a Chairperson of the Committee for the ensuing Municipal Year

(b)        To appoint a Vice-Chairperson of the Committee for the ensuing Municipal Year

 

To be followed by:-

 

Special Meeting of the Strategy and Resources Committee

(a)        To elect a Chairperson of the Committee for the ensuing Municipal Year

(b)        To appoint a Vice-Chairperson of the Committee for the ensuing Municipal Year

 

To be followed by:-

 

Special Meeting of the Licensing Committee

(a)        To elect a Chairperson of the Committee for the ensuing Municipal Year

(b)        To appoint a Vice-Chairperson of the Committee for the ensuing Municipal Year

 

To be followed by:-

 

Special Meeting of the Overview and Scrutiny Committee

(a)        To elect a Chairperson of the Committee for the ensuing Municipal Year

(b)        To appoint a Vice-Chairperson of the Committee for the ensuing Municipal Year

(c)        To appoint Members to the Overview and Scrutiny Committee Working Group for the ensuing Municipal Year

 

To be followed by:-

 

Special Meeting of the Joint Standards Committee

(a)        To elect a Chairperson of the Committee for the ensuing Municipal Year

(b)        To appoint a Vice-Chairperson of the Committee for the ensuing Municipal Year

 

To be followed by:-

 

Special Meeting of the Investigating and Disciplinary Committee

(a)        To elect a Chairperson of the Committee for the ensuing Municipal Year

(b)        To appoint a Vice-Chairperson of the Committee for the ensuing Municipal Year

 

To be followed by:-

 

Special Meeting of the District Planning Committee

(a)        To elect a Chairperson of the Committee for the ensuing Municipal Year

(b)        To appoint a Vice-Chairperson of the Committee for the ensuing Municipal Year

 

To be followed by:-

 

Special Meeting of the Central Area Planning Committee

(a)        To elect a Chairperson of the Committee for the ensuing Municipal Year

(b)        To appoint a Vice-Chairperson of the Committee for the ensuing Municipal Year

 

To be followed by:-

 

Special Meeting of the North Western Area Planning Committee

(a)        To elect a Chairperson of the Committee for the ensuing Municipal Year

(b)        To appoint a Vice-Chairperson of the Committee for the ensuing Municipal Year

 

To be followed by:-

 

Special Meeting of the South Eastern Area Planning Committee

(a)        To elect a Chairperson of the Committee for the ensuing Municipal Year

(b)        To appoint a Vice-Chairperson of the Committee for the ensuing Municipal Year

17.

Resumption of Business

To continue with the business of the Statutory Annual Meeting of the Council.

18.

Appointment to Membership of Committees of the Council - continued

To appoint Members to serve on the Appointments Board, as required by Procedure Rule 15. (Please see Agenda Item 15 for report of the Director of Strategy and Resources on the nominations from the Leaders of all Groups to the places allocated to their respective Groups.)

19.

Appointment of Representatives to Local Government and Outside Bodies

To consider the report of the Director of Strategy and Resources (copy to follow).

Additional documents:

20.

Appointment of Members to serve on Working Groups of the Council

To consider the report of the Director of Strategy and Resources (copy to follow).

Additional documents:

21.

Annual Report of the Overview and Scrutiny Committee pdf icon PDF 115 KB

To consider the report of the Director of Strategy and Resources (copy enclosed).

Additional documents:

22.

Procurement Strategy pdf icon PDF 498 KB

To consider the decision of the Strategy and Resources Committee (1 February 2024) Minutes No. 458 refers:

 

(i)             That the Council approves the adoption of the Maldon District Council Procurement Strategy attached at APPENDIX 1;

 

(ii)            That delegated authority be granted to the Director of Strategy and Resources in consultation with the Chairperson of the Strategy and Resources Committee, to approve amendments to the Procurement Strategy where required.

23.

2024 / 25 Schedule of Meetings

To consider the following amendment to the 2024 / 25 Schedule of Meetings:

·                Performance, Governance and Audit Committee – The D-Day 80th Anniversary event in the Promenade Park is due to take place on Thursday 6 June 2024. It is therefore requested that the meeting of the Performance, Governance and Audit Committee scheduled for 6 June 2024 is moved to Thursday 20 June 2024.

24.

Business by Reason of Special Circumstances Considered by the Chairperson to be Urgent