Agenda and draft minutes

Overview and Scrutiny Committee - Wednesday 26th October 2022 7.30 pm

Venue: Council Chamber, Maldon District Council Offices, Princes Road, Maldon. View directions

Contact: Committee Services  Email: committee.clerk@maldon.gov.uk

Media

Items
No. Item

319.

Chairman's Notices

Minutes:

The Chairman welcomed everyone present and went through some general housekeeping arrangements for the meeting.                                                                                  

320.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors V J Bell, M S Heard and M W Helm.

321.

Minutes of the last meeting pdf icon PDF 146 KB

To confirm the Minutes of the meeting of the Overview and Scrutiny Committee held on 28 July 2022 (copy enclosed).

Minutes:

RESOLVED by assent that the Minutes of the meeting of the Committee held on 28 July 2022 be approved and confirmed.

322.

Disclosure of Interest

To disclose the existence and nature of any Disclosable Pecuniary Interests, Other Registrable interests and Non-Registrable Interests relating to items of business on the agenda having regard to paragraph 9 and Appendix B of the Code of Conduct for Members.

 

(Members are reminded that they are also required to disclose any such interests as soon as they become aware should the need arise throughout the meeting).

Minutes:

There were none.

323.

Public Participation

To receive the views of members of the public of which prior notification in writing has been received (no later than noon on the Tuesday prior to the day of the meeting).

 

Should you wish to submit a question please completed the online form at www.maldon.gov.uk/publicparticipation.

Minutes:

No requests had been received.

324.

Review of Scrutiny Workplan Items and Recent Scrutiny Request by a Member pdf icon PDF 114 KB

To consider the report of the Overview and Scrutiny Working Group, (copy enclosed).

Additional documents:

Minutes:

The Committee considered the report of the Overview and Scrutiny Working Group  recommending responses and courses of action on a Scrutiny Workplan item and a further Member request for a scrutiny item.

 

The Chairman introduced the report and took the Committee through the key points. She drew Members‘ attention to the conclusions and initial Working Group response to the Committee at Appendix A in respect of the scrutiny item arising from recent planning appeal decisions and directed at planning decision making. She then invited Members to put any questions or comments they had on the report.

 

At this point Councillor Heubner proposed that the work outlined in Appendix A be referred back to the Working Group for further detailed work, prior to scrutiny by the Overview and Scrutiny Committee and referral to Council and this was seconded by Councillor Morgan.

 

Following a brief debate the Committeeaccepted the Working Group’s initial findings/conclusions in respect of recommendation (i) and asked for this to be worked up in greater detail by the Working Group, for interim consideration by the Committee in December. The Committee would then be in a better position to assess how near it was to being able to conclude making a response and any recommendations either to Council or the relevant Committee, with the aim of a final report to a meeting of the Committee by either the week beginning 27/2 or 6/3 next year at the latest.

 

With reference to recommendation (ii) in relation to the new requested scrutiny item (Councillor Swain) on Planning Enforcement, Councillor Mayes proposed that this item be brought back to this Committee providing full information on the process, open and closed cases, an overview of both current and future resources together with the impact on Planning, this was seconded by Councillor Heubner. It was agreed that a full report be presented to the Overview and Scrutiny Committee in January 2023. Councillor Morgan proposed that the report be supported at the meeting by relevant Officers, and this was seconded by Councillor Mayes.

 

The Chairman then moved the revised recommendations, taking account of the proposals and issues raised in the debate and they were agreed by assent as follows:

 

RESOLVED

 

(i)               That the  proposed outline response to the Notice of Motion/Planning Decision Making Workplan Item  be worked up in greater detail by the Working Group for interim consideration by the Overview and Scrutiny Committee, with the aim of a final report to a meeting of the Committee by either the week beginning 27/2 or 6/3 next year at the latest.

 

(ii)              That in the light of the scrutiny request from Councillor C Swain the Committee

agreed a full report be received by Overview and Scrutiny Committee in January 2023, covering the aspects detailed above and supported by relevant officers.

325.

Staff Exit Questionnaires

To consider the direct recommendation from the Performance, Governance and Audit Committee at its meeting on 29 September 2022 that the Overview and Scrutiny Committee review outcomes from Staff Exit Questionnaires as part of their Work Programme.

Minutes:

 

The Committee considered a reference and recommendation from the Performance, Governance and Audit Committee (PGA) at its meeting on 29 September 2022 that the Overview and Scrutiny Committee reviews outcomes from Staff Exit Questionnaires as part of its Work Programme.

 

Following a brief debate Members agreed to this.

 

RESOLVED that the Committee agreed to review outcomes from Staff Exit Questionnaires as part of the work Programme.

326.

Any other items of business that the Chairman of the Committee decides are urgent

Minutes:

There were none.

327.

Exclusion of the Public and Press

To resolve that under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Act, and that this satisfies the public interest test.

Minutes:

RESOLVED that under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Act, and that this satisfies the public interest test.

328.

Cyber Security Update

To consider the direct recommendation from Performance, Governance and Audit Committee at its meeting on 29 September 2022 that the BDO report and technical report (Appendix 1) be sent to the Council’s Overview & Scrutiny Committee for review.

Minutes:

The Committee considered a reference and recommendation from the Performance, Governance and Audit Committee (PGA) at its meeting on 29 September 2022 that it reviews the BDO report and technical report on Cyber Security (Appendix 1) circulated with the agenda..

 

RESOLVED that the reference and recommendation from PGA is accepted, and the item is added to the Scrutiny Workplan to come back to a meeting of the Committee rather than the Working Group.