Agenda

Council - Thursday 4th November 2021 7.30 pm

Venue: Council Chamber, Maldon District Council Offices, Princes Road, Maldon. View directions

Contact: Committee Services  Email: committee.clerk@maldon.gov.uk

Media

Items
No. Item

1.

Chairman's notices

2.

Apologies for Absence

3.

Declaration of Interest

To disclose the existence and nature of any Disclosable Pecuniary Interests, other Pecuniary Interests or Non-Pecuniary Interests relating to items of business on the agenda having regard to paragraphs 6 - 8 inclusive of the Code of Conduct for Members.

 

(Members are reminded that they are also required to disclose any such interests as soon as they become aware should the need arise throughout the meeting).

4.

Minutes - 2 September 2021 pdf icon PDF 255 KB

To confirm the Minutes of the council meeting held on Thursday 2 September 2021 (copy enclosed).

5.

Public Questions pdf icon PDF 115 KB

To receive questions from members of the public, of which prior notification in writing has been received (no later than noon two clear working days before the day of the Council meeting).

 

Should you wish to submit a question please complete the online form at www.maldon.gov.uk/publicparticipation.

6.

Chairman's Announcements

7.

Minute Book

To consider the Minutes of the under mentioned Committees (copy enclosed).

 

* Please note that where Minutes contain recommendations to the Council the Minute reference for these recommendations are listed below for Members’ information.

7a

Joint Standards Committee - 6 September 2021 pdf icon PDF 150 KB

·                 Minute No. 260 - Standards Complaints - Councillor Chrisy Morris - The Committee Decision

7b

Strategy and Resources Committee - 16 September 2021 pdf icon PDF 1 MB

·                 Minute No. 279 – Approval of Duty to Co-Operate Strategy

 

·                 Minute No. 280 – Affordable Housing and Commuted Sum Strategy

 

Please note that Minute No. 281 – Local Development Plan Review Issues and Options is the subject of the separate report on this agenda.

7c

Performance, Governance and Audit Committee - 23 September 2021 pdf icon PDF 162 KB

8.

Minutes of Meetings of the Council

To note that since the last Council, up until Wednesday 27 October 2021 (Council agenda dispatch) the following Committees have met, and to receive any questions in accordance with Council and Committee Procedure Rule 6 (2).

 

Central Area Planning Committee

25 August 2021

North Western Area Planning Committee

8 September

South Eastern Area Planning Committee

15 September

District Planning Committee

30 September

North Western Area Planning Committee

6 October

South Eastern Area Planning Committee

13 October

Overview and Scrutiny Committee (special meeting)

14 October

Central Area Planning Committee

20 October

 

 


9.

Notice of Motion

In accordance with notice duly given under Procedure Rule 4, Councillor Mrs P A Channer to move the following motion, duly seconded by Councillor Mrs M E Thompson and supported by the names undersigned as this matter was debated on 2 September 2021 and therefore requires 10 names in accordance with Rule 12 (6-month rule).

 

“To change the procedure for the sealing of documents noted in paragraph 3.1.2 of the Responsibility and Functions General Provisions document that forms a part of the Constitution be amended to require only one of the employees listed to sign whenever any document needs to be sealed.

 

The relevant part of the Constitution would be changed to read: -

“The Seal shall be attested by any one of the following: a Director / any manager who reports directly to a Director / any employed Solicitor, barrister or legal executive. An entry of every sealing of a document shall be made and consecutively numbered in a book kept for the purpose and shall be signed by the officer who has attested the Seal.”

 

This would also require the alteration of 5. COMMON SEAL OF THE COUNCIL to read:

“5.1 A decision of the Council, a Committee or Sub-Committee of the Council or a delegated decision by an officer will be sufficient authority for sealing any document necessary to give effect to the decision. The Common Seal will be affixed to those documents which in the opinion of the Lead or Senior Specialist - Legal should be sealed and shall be attested by any one of the following persons, namely a Director, any manager who reports directly to a Director, or any employed solicitor, barrister or legal executive. An entry of every sealing of a document shall be made and consecutively numbered in a book to be provided for the purpose and shall be signed by the person who has attested the seal. Such documents will include those relating to works contracts, leases, transfers and bylaws.””

 

This Motion is supported by Councillors Mrs P A Channer, Mrs M E Thompson, Miss A M Beale, M F L Durham, Mrs J L Fleming, B B Huebner, A L Hull, J V Keyes, C P Morley, and Miss S White.

10.

Questions in accordance with Procedure Rule 6(3) of which notice has been given

11.

Approval to Consult on the Maldon District Local Development Plan Review - Issues and Options Document 2021 pdf icon PDF 227 KB

To consider the report of the Director of Strategy, Performance and Governance, (copy enclosed).

Additional documents:

12.

Langford and Ulting Neighbourhood Plan - Decision on Examiner's Report pdf icon PDF 252 KB

To consider the report of the Director of Strategy, Performance and Governance, (copy enclosed).

Additional documents:

13.

One Maldon District pdf icon PDF 512 KB

To consider the report of the Director of Strategy, Performance and Governance, (copy enclosed).

Additional documents:

14.

Council Tax Base 2022 / 23 pdf icon PDF 134 KB

To consider the report of the Director of Resources, (copy enclosed).

Additional documents:

15.

Questions to the Leader of the Council in accordance with Procedure Rule 1 (3)(m)

16.

Business by reason of special circumstances considered by the Chairman to be urgent