Agenda

Council - Thursday 21st November 2019 7.30 pm

Venue: Council Chamber. Maldon District Council Offices, Princes Road, Maldon

Contact: Committee Services 

Items
No. Item

1.

Chairman's notices

2.

Apologies for Absence

3.

Declaration of Interest

To disclose the existence and nature of any Disclosable Pecuniary Interests, other Pecuniary Interests or Non-Pecuniary Interests relating to items of business on the agenda having regard to paragraphs 6 - 8 inclusive of the Code of Conduct for Members.

 

(Members are reminded that they are also required to disclose any such interests as soon as they become aware should the need arise throughout the meeting).

4.

Minutes - 3 October 2019 pdf icon PDF 242 KB

To confirm the Minutes of the council meeting held on 3 October 2019 (copy enclosed).

5.

Public Questions

To receive questions from members of the public, of which prior notification in writing has been received (no later than noon on the Tuesday prior to the day of the meeting).

6.

Chairman's Announcements

7.

Notice of Motion

In accordance with notice duly given under Procedure Rule 4, Councillor C Swain to move the following motion:

 

“I wish to put the following motion to Council to add a new sub-section (3) to Rule of Procedure 18 as follows:

 

‘Any working group established by Council, Committee or Sub-committee shall include members representing wards most affected by matters falling within the remit of that working group.’

8.

Minute Book

To consider the Minutes of the under mentioned Committees (copy enclosed).

 

* Please note that where Minutes contain recommendations to the Council the Minute reference for these recommendations are listed below for Members’ information.

8a

Strategy and Resources Committee - 17 October 2019 pdf icon PDF 154 KB

8b

Performance, Governance and Audit Committee - 24 October 2019 pdf icon PDF 244 KB

9.

Minutes of Meetings of the Council

To note that since the last Council, up until Wednesday 13 October 2019 (Council agenda dispatch) the following Committees have met, and to receive any questions in accordance with Council and Committee Procedure Rule 6 (2).

 

Minutes published:

 

North Western Area Planning Committee

30 September 2019

Overview and Scrutiny Committee

2 October 2019

South Eastern Area Planning Committee

7 October 2019

Appointments Board

4 November 2019

 

Minutes NOT finalised for publication:

 

District Planning Committee (special meeting)

23 October 2019

North Western Area Planning Committee

28 October 2019

Overview and Scrutiny Committee

31 October 2019

South Eastern Area Planning Committee

4 November 2019

 

10.

Questions in accordance with Procedure Rule 6(3) of which notice has been given

11.

Outstanding Business from the adjourned Council meeting on 3 October 2019

The Council meeting held on 3 October 2019 having been adjourned, to consider the following items of outstanding business from that meeting:

11a

Special meetings of Committees to elect Chairmen and Vice-Chairmen

Since the Council meeting on 3 October 2019, the following Committees have met and elected their Chairmen and Vice-Chairman:

 

·                 Strategy and Resources Committee

 

·                 Performance, Governance and Audit Committee

 

·                 Overview and Scrutiny Committee

 

Meetings of the Joint Standards Committee and Licensing Committee have not yet taken place.  Council is asked to agree that the election of Chairman and Vice-Chairman to these Committees is done at their respective next meetings.

11b

Appointment of Representatives to Local Government and Outside Bodies pdf icon PDF 206 KB

To consider the report of the Head of Paid Service (copy enclosed).

Additional documents:

11c

Appointment of Members to Serve on Working Groups of the Council pdf icon PDF 298 KB

To consider the report of the Head of Paid Service, (copy enclosed).

11d

Thematic Strategies pdf icon PDF 301 KB

To consider the report of the Director of Strategy, Performance and Governance, (copy enclosed).

Additional documents:

12.

Polling District, Polling Place and Polling Station Review pdf icon PDF 342 KB

To consider the report of the Returning Officer, (copy enclosed).

Additional documents:

13.

Superfast Essex Update pdf icon PDF 331 KB

To consider the report of the Director of Strategy, Performance and Governance, (copy enclosed).

Additional documents:

14.

A12 Chelmsford to A120 Widening Scheme - October 2019 Update pdf icon PDF 455 KB

To consider the report of the Director of Strategy, Performance and Governance, (copy enclosed).

15.

Adoption of Freeman / Freewoman Scheme pdf icon PDF 205 KB

To consider the report of the Director of Strategy, Performance and Governance, (copy enclosed).

Additional documents:

16.

Appointment of Representatives on Liaison Committees pdf icon PDF 195 KB

To consider the report of the Director of Strategy, Performance and Governance, (copy enclosed).

17.

Membership of the Performance, Governance and Audit Committee

To consider the request from the Opposition Leader to replace Councillor K M H Lagan on the Performance, Governance and Audit Committee with Councillor B S Beale MBE.

18.

Schedule of Meetings 2019 / 20

To consider the following revision to the 2019 / 20 Schedule of Meetings:

 

·                 Overview and Scrutiny Committee – 12 December 2019

In light of the forthcoming General Election it is proposed that the above meeting of the Overview and Scrutiny Committee is rescheduled to ??? December 2019.

19.

Questions to the Leader of the Council in accordance with Procedure Rule 1 (3)(m)

20.

Business by reason of special circumstances considered by the Chairman to be urgent

21.

Exclusion of the Public and Press

To resolve that under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph ??? of Part 1 of Schedule 12A to the Act, and that this satisfies the public interest test.

22.

Full Council Transformation: Gateway Review

To consider the report of the Director of Strategy, Performance and Governance, (copy enclosed).