Agenda and minutes

Council - Thursday 13th February 2020 7.30 pm

Venue: Council Chamber. Maldon District Council Offices, Princes Road, Maldon

Contact: Committee Services 

Items
No. Item

749.

Chairman's notices

Minutes:

The Chairman referred to the noticed published on the agenda.

750.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Miss A M Beale and M F L Durham CC.

751.

Declaration of Interest

To disclose the existence and nature of any Disclosable Pecuniary Interests, other Pecuniary Interests or Non-Pecuniary Interests relating to items of business on the agenda having regard to paragraphs 6 - 8 inclusive of the Code of Conduct for Members.

 

(Members are reminded that they are also required to disclose any such interests as soon as they become aware should the need arise throughout the meeting).

 

Local Government Finance Act 1992 – Section 106

Will any Members affected by Section 106 please note that any declarations to that effect should be made on the commencement of the meeting or immediately on arrival if this is later.  Under Section 106 a Member who has not paid an amount due in respect of their Council Tax for at least two months after it became payable is precluded from voting on any matters affecting the level of Council Tax or the arrangements for administering the Council Tax.  (The Member is, however, entitled to speak).

Minutes:

Councillor S P Nunn disclosed a pecuniary interest in relation to Agenda Items 8 – Minute Book and 10d – Discretionary Fees and Charges 2020 / 21, advising that he had previously advised the Council he received from Top Sail Charters a fee from time to time for historical charter work.

 

CouncillorMrs P A Channer declared a non-pecuniary interest as a Member of Essex County Council (ECC) in relation to most items as they related to had connections with Essex County Council.  She also declared in relation to Agenda Item 8 – Minute Book and specifically 8b Minute 693 Community Infrastructure Levy (CIL) Grant Offer advising that she had removed herself from the meeting of the Strategy and Resources Committee due to wording within the report referring criteria which ECC may apply to CIL.

 

Councillor N Skeens disclosed a pecuniary interest advising that he was a leaseholder for Maldon District Council part of a group for West Quay Houseboat Association.  In response to a question the Monitoring Officer advised that interest related to Agenda Item 10 and particularly the Discretionary Fees and Charges report.

 

Councillor M R Edwards disclosed an interest in Agenda Item 10d – Discretionary Fees and Charges 2020 / 21 as he was a member of the Thames Sailing Barge Trust.

 

Councillor K M H Lagan disclosed a non-pecuniary interest in Agenda Item 10d – Discretionary Fees and Charges 2020 / 21 as he was known to Topsail Charters and the barge owners.

 

Councillor C Morris disclosed a non-pecuniary interest as he cared about the community. 

752.

Minutes - 21 November 2019 pdf icon PDF 639 KB

To confirm the Minutes of the Council meeting held on 19 December 2019 (copy enclosed).

Minutes:

RESOLVED

 

(i)                 That the Minutes of the Council meeting held on 21 November 2019 be received

 

Minute No. 564 – Polling District, Polling Place and Polling Station Review

It was noted that reference in the resolution to Maldon North should be Maldon East.

 

RESOLVED

 

(ii)               that subject to the above amendment the Minutes of the Council meeting held on 21 November 2019 be agreed.

753.

Minutes - 19 December 2019 pdf icon PDF 372 KB

To confirm the Minutes of the Council meeting held on 19 December 2019 (copy enclosed).

Minutes:

RESOLVED that the Minutes of the Council meeting held on 19 December 2019 be agreed.

754.

Public Questions pdf icon PDF 271 KB

To receive questions from members of the public, of which prior notification in writing has been received (no later than noon on the Tuesday prior to the day of the meeting).

Minutes:

In accordance with Procedure Rule 1(3)(e) and the Council’s Public Question Time and Participation at Council and Committee Meetings Scheme, the Chairman of the Council referred to two questions of which prior notification had been given.  A copy of the questions was circulated prior to the meeting.

 

Question One:

Why is Maldon District Council putting forward proposals to raise fees for barges well above the current rate of inflation, and is this connected to the North Quay Development proposals?

 

Response from the Leader of the Council

The discount applied to barges at the Hythe Quay has not been re visited for several years.  Officers have met with barge operators to discuss berthing fees which has resulted in a recommendation to maintain the base ‘discounted figure’ but apply a 10% increase in 2020 / 21.  The Council has pledged to meet operators again to discuss future years ahead of the 2021 / 22 budget cycle.  This matter is not connected to the North Quay proposal.

 

Question Two:

Can MDC please clarify the ‘state of play’ concerning the current failure of all concerned to make infrastructure Health Improvements considering the largescale new housebuilding and therefore increasing population pressures on Health Facilities?

 

Response from the Leader of the Council:

The MDC Local Development Plan includes an infrastructure delivery plan, which includes the health infrastructure that was identified as required to meet the population growth resulting from new homes.  For example, the delivery of the North Heybridge Garden Suburb will include a new health centre, to be developed alongside the housing delivery.  We welcome the news Maldon District was recently rated as the 5th best place in the country to live and we are working to ensure facilities are maintained and extended, to build further on that.

 

At this point in the meeting a Member raised a matter not relating to this item of business.  During the discussion that followed the Chairman called the Council to order and moved onto the next item of business.

755.

Chairman's Announcements

Minutes:

The Chairman referred to the following events he had attended since the last meeting of the Council.  He made particular reference to an event at Anglian Ruskin University he had recently attended with over 100 Royal Air Force Cadets / Essex Wing Air Training Corps.  He commented how these young people were an inspiration.

 

17 January 2020

Chairman of Essex County Council Annual Civic Dinner

19 January 2020

The Town Mayor of Maldon's Civic Service

7 February 2020

Royal Air Force Air Cadets / Essex Wing Air Training Corps Presentation Evening 2020

 

756.

Performance, Governance and Audit Committee - 9 January 2020 pdf icon PDF 156 KB

Minutes:

RESOLVED that the Minutes of the Performance, Governance and Audit Committee held on 9 January 2020 be agreed.

757.

Strategy and Resources Committee - 29 January 2020 pdf icon PDF 4 MB

·                 Local Development Scheme 2020 – 2022

 

·                 Community Infrastructure Levy Grant Offer

 

·                 Council Tax Support Scheme

 

Please note that the following recommendations are not for consideration at this point as they form part of Agenda Item 10 - 2020 / 21 Budget and Medium Term Financial Strategy due to be considered at this meeting.

 

·                 Capital Project Bids 2020 / 21

 

·                 Capital and Investment Strategies for 2020 / 21 and Minimum Revenue Strategy 2020 / 21

 

·                 Treasury Management Strategy 2020 / 21

 

·                 Discretionary Fees and Charges 2020 / 21

 

·                 Revised 2019 / 20 Estimates, Original 2020 / 21 Budget Estimates and Council Tax 2020 / 21

 

Minutes:

RESOLVED

 

(i)              That the Minutes of the Strategy and Resources Committee held on 29 January 2020 be received.

 

Minute 686 – Disclosure of Interest

It was noted that reference to Councillor Lagan in this Minute should refer to Councillor K M H Lagan.

 

Minute 692 – Local Development Scheme 2020 - 2022

 

RESOLVED

 

(ii)            that the Local Development Scheme (attached as Appendix 1 to the Minutes of the Strategy and Resources Committee) be approved as the project plan for key planning policy documents until 2022.

 

In accordance with her earlier declaration, Councillor Mrs P A Channer left the meeting at this point.

 

Minute 693 – Community Infrastructure Levy Grant Offer

 

RESOLVED

 

(iii)          that the Community Infrastructure Levy grant offer from Essex County Council and its related conditions be accepted.

 

Councillor Mrs Channer rejoined the meeting.

 

Minute 694 – Council Tax Support Scheme

 

RESOLVED

 

(iv)           that following Members’ careful reading of and regard to the Equality Impact Assessment (attached as Appendix 2 to the Minutes of the Strategy and Resources Committee) the following changes to the existing scheme are approved:

 

·                 a cost of living increase in line with the Department for Work and Pensions schemes be included in the Local Council Tax Support Scheme for 2020 / 21 for Pensioners only;

 

·                 any legislative changes being introduced to the Housing Benefit Scheme for 2020 / 21 are mirrored in the Councils LCTS scheme to ensure consistency;

 

·                 the introduction of a minimum income change threshold of up to £10 per week, and periodic reviews of Universal claims with a fixed period of award.

 

The Chairman of the Strategy and Resources Committee advised that following recommendations contained within the Minutes were the subject of separate reports on this agenda and therefore would be approved at that stage:

·                 Minute 696 – Capital Project Bids 2020 / 21

·                 Minutes 697 – Capital and Investment Strategies for 2020 / 21 and Minimum Revenue Statement 2020 / 21

·                 Minute 698 – Treasury Management Strategy 2020 / 21

·                 Minute 699 – Discretionary fees and Charges 2020 / 21

·                 Minute 700 – Revised 2109 / 20 Estimates, Original 2020 / 21 Budget Estimates and Council Tax 2020 / 21

 

RESOLVED

 

(v)             That subject to the above decisions and with the exception of Minute Numbers 696 - 700, the Minutes of the Strategy and Resources Committee held on 3 December 2019 be agreed.

758.

Minutes of Meetings of the Council

To note that since the last Council, up until Wednesday 5 February 2020 (Council agenda dispatch) the following Committees have met, and to receive any questions in accordance with Council and Committee Procedure Rule 6 (2).

 

Minutes published:

 

Central Area Planning Committee

11 December 2019

South Eastern Area Planning Committee

13 January 2020

 

Minutes NOT finalised for publication:

 

Central Area Planning Committee

22 January 2020

Appointments Board

29 January 2020

Joint Standards Committee

30 January 2020

District Planning Committee

30 January 2020

North Western Area Planning Committee

3 February 2020

 

 

Minutes:

The Council noted the list of Committees that had met since the last meeting of the Council, up to Wednesday 5 February 2020 for which Minutes had been published.

759.

2020 / 21 Budget, Medium Term Financial Strategy and Council Tax setting

To receive a Budget Statement from the Leader of the Council, to consider the following reports of the Interim Section 151 Officer (copies enclosed) and to determine the level of Council Tax.

 

Members’ attention is drawn to the following Procedure rules:

 

·                 Voting - Procedure Rule 13(5) set outs the requirement for any vote taken at a budget decision meeting (as defined by the Local Government Finance Act 1992) to be recorded in the Minutes.

 

·                 Budget Speech – Procedure Rule 1(13)(a) Sets out the time limits in relation to the budget speech and (b) details the requirements for making alternative proposal or amendment as part of the Budget and Council Tax setting.

 

Minutes:

Councillor M S Heard declared a non-pecuniary interest in as a trustee of the steam tug Brent.

 

The Council considered the reports of the Interim Section 151 Officer, on the recommendations of the Strategy and Resources Committee at its meeting on 29 January 2020 relating to the revenue budget and the proposed level of Council for 2020 / 21.

 

The Leader of the Council made a budget speech (attached at APPENDIX 1 to these Minutes) and commended the budget for 2020 / 21 to the Council.  This was duly seconded by Councillor B E Harker.

 

In response to the budget speech, the Leader of the Opposition, Councillor Heard, thanked the Leader of the Council for providing him with an early draft copy of his budget statement.  Councillor Heard commented on the speech, referring to:

 

·                 Expenditure – this should be financed from existing capital reserves, not directly form revenue.

 

·                 The Council currently was debt free, but he noted the planned borrowing and fall in investments forecast by March 2023.

 

·                 The Future Council model and the identified £739,000 savings for 2021.  Councillor Heard asked the Leader of the Council to clarify the potential loss in grant of £328,000 referred to by the Leader.

 

·                 The reversal identified savings from the Citizens Advice Bureau and Councillor Heard pointed out an error on page 234 of the report pack which should read “…reduces the saving to £328,000…”.

 

·                 The meeting with barge operators over the Wharfage fees was welcomed and he recognised the value that the barges brought to Maldon.

 

·                 Budget training for Members and hoped that the delays seen would be rectified for the new municipal year.

 

Councillor Heard advised that the Independent Group broadly agreed with the recommendations and also commended the work of the Interim Section 151 Officer.

 

In response, Councillor A S Fluker commented on the recent communications and meeting arranged with barge operators to address concerns raised.  In response to Councillor Heard’s question regarding the revenue support grant he referred to the Interim Section 151 Officer.  The Interim Section 151 Officer provided the Council with a detailed explanation regarding this grant and how for 2019, following national representations, the Government undertook to meet the cost of negative support grants from its own business rate receipts.  The Government had undertaken a technical consultation and for 2020/21 it would again be taking on the cost of the negative revenue support grant.  The Interim Section 151 Officer advised that the Council needed to be aware that there was a risk that it may have to repay monies in the future, which for this Council would be in the region of £338,000.

760.

Capital Projects 2020 / 21 pdf icon PDF 323 KB

Additional documents:

Minutes:

The report of the Interim Section 151 Officer sought Members’ consideration of the Capital Projects for inclusion in the 2020 / 21 Capital Programme as detailed in Appendix A to the report.

 

RESOLVED that the capital projects as set out in the report and Appendix A to the report, be approved for inclusion in the 2020 / 21 Capital Programme.

761.

Capital and Investment Strategies for 2020 / 21 and Minimum Reserve Strategy 2020 / 21 pdf icon PDF 199 KB

Additional documents:

Minutes:

The report of the Interim Section 151 Officer sought approval of an annual Capital Strategy (Appendix 1 to the report) and Annual Investment Strategy (Appendix 2 to the report) before the start of the financial year to which they relate.  The Minimum Revenue Provision was attached as Appendix 3 to the report.

 

In response to a question the Interim Section 151 Officer provided further information regarding the proposed provision relating to business rates and planning appeal liabilities.  The Interim Section 151 Officer advised that it was prudent of the Council to hold these monies separate to general reserves.

 

At this point, the Chairman responded to a point of order raised by Councillor N Skeens regarding the Chairman seeking Members’ comments prior to the debate.

 

RESOLVED

 

(i)              That the Capital Strategy for 2020 / 21 (attached as Appendix 1 to the report) be approved; and

 

(ii)            That the Investment Strategy for 2020 / 21 (attached as Appendix 2 to the report) be approved; and

 

(iii)          That the Minimum Revenue Provision Statement for 2020 / 21 (attached as Appendix 3 to the report) be approved.

762.

Treasury Management Strategy 2020 / 21 pdf icon PDF 199 KB

Additional documents:

Minutes:

Members were reminded that the Code of Practice to Treasury Management required the Council to approve a Treasury Management Strategy before the start of each financial year.  The report of the Interim Section 151 Officer fulfilled the Council’s legal obligation under the under the Local Government Act 2003 to have regard to the Chartered Institute of Public Finance and Accountancy (CIPFA) Code.  The Treasury Management Strategy for 2020 / 21 was attached as Appendix 1 to the report and the supporting Treasury Management Practices at Appendix 2.

 

RESOLVED that the Treasury Management Strategy 2020 / 21 be approved.

763.

Discretionary Fees and Charges 2020 / 21 pdf icon PDF 313 KB

Additional documents:

Minutes:

Following their earlier declarations, Councillors S P Nunn and N Skeens left the chamber at this point.

 

The report of the Director of Resources sought Members’ approval of the fees and charges of the Council (attached as Appendix 1 to the report) which were then included in the 2020 / 21 budget.  It was noted that the proposed 2020 / 21 fees and charges (that generate >£2,000) had been reviewed by the Interim Section 151 Officer under delegated powers.

 

RESOLVED that the detailed Fees and Charges for 2020 / 21 (as set out in Appendix A to the report), be agreed.

 

 

Councillors Nunn and Skeens returned to the chamber.

764.

Revised 2019 / 20 and Original 2020 / 21 Budget Estimates and Council Tax 2020 / 21 pdf icon PDF 741 KB

Additional documents:

Minutes:

The report of the Interim Section 151 Officer presented the revised 2019 / 20 and original 2020 / 21 General Fund Revenue Budget estimates for approval.  Members were advised that the final Local Government Finance Settlement (LGFS) 2020 / 21 had not been announced by the Government.  When announced, should the LGFS differ from the provisional amount received the Council’s budget estimate for 2020 / 21 would need to be revised.

 

In response to a number of questions, the Interim Section 151 Officer provided Members with the following information:

 

·                 The Future Council model £739,000 savings had been identified from the transformation blueprint approved by the Council.

 

·                 Staffing budget were not normally provided due to the General Data Protection Regulations and individual staff being able to be identified.

 

·                 Salary budgets were set in accordance with the staffing structure agreed as part of the transformation programme.

 

·                 The Interim Section 151 Officer explained in detail where other savings had been identified as part of the Transformation Programme.  Members were advised that there were some outstanding savings to be identified and this was in addition to the further savings to be identified in 2022 / 23.

 

·                 Core Spending Power was an assessment undertaken by the Government and further explanation as to what this included was provided.

 

The Leader of the Council advised Members that an Interim Director of Resources, incorporating the role of Section 151 Officer, had been appointed and was due to start in March.  Interviews had also been scheduled for the permanent role of Director of Resources.  The Leader explained that the Resources directorate was almost up to full contingent which would allow the Council to move forward quicker with the budget. 

 

In accordance with Procedure Rule No. 13 (5) the Chairman informed the Council that there would need to be a recorded vote on any decision relating to the budget, including the setting of Council Tax and levying a precept.

 

The Chairman then put the recommendations as set out in the report and the voting was as follows:

 

For the recommendations:

Councillors E L Bamford, M G Bassenger, B S Beale, R G Boyce, Mrs P A Channer, R P F Dewick, M R Edwards, J L Fleming, A S Fluker, B E Harker, M S Heard, M W Helm, A J Hull, K W Jarvis, J V Keyes, K M H Lagan, C Mayes, C P Morley, S P Nunn, Mrs N G F Shaughnessy, R H Siddall, J Stilts, C Swain, Mrs M E Thompson and Miss S White.

 

Against the recommendations:

Councillor C Morris

 

Abstentions:

Councillors V J Bell, N Skeens and W Stamp.

 

RESOLVED

 

(i)              that the main details of the Provisional Local Government Finance Settlement 2020 / 21 described in section 3.4 of the report, be noted;

 

(ii)            that the following be approved as recommended by the Strategy and Resources Committee subject to the comment in 1.1 of the report:

 

(a)             the Revised 2019 / 20 and Original 2020 / 21 General Fund Revenue Budget Estimates  ...  view the full minutes text for item 764.

765.

Medium Term Financial Strategy 2020 / 21 to 2023 / 24 pdf icon PDF 198 KB

Additional documents:

Minutes:

The report of Interim Section 151 Officer presented the Medium-Term Financial Strategy (MTFS) 2020 / 21 to 2023 / 24 (attached as Appendix 1 to the report) for approval.

 

RESOLVED that the Medium-Term Financial Strategy 2020 / 21 to 2023 / 24 (Appendix 1 to the report)be approved.

766.

Council Tax 2020 / 21 pdf icon PDF 336 KB

Additional documents:

Minutes:

The Chairman drew Members’ attention to a revised report and appendices which had been circulated prior to the meeting.  The Interim Section 151 Officer advised that the columns labels for the table at paragraph 3.5 of the revised report should read A, B, C, D, E, F, G, H.  This was noted.

 

The Chairman informed the Council that in accordance with Procedure Rule 13 (5) this decision required a recorded vote.  He then put the recommendations as set out in the revised report to the Council and the voting was as follows:

 

For the recommendations:

Councillors E L Bamford, M G Bassenger, B S Beale, V J Bell, R G Boyce, Mrs P A Channer, R P F Dewick, M R Edwards, J L Fleming, A S Fluker, B E Harker, M S Heard, M W Helm, A J Hull, K W Jarvis, J V Keyes, K M H Lagan, C Mayes, C P Morley, S P Nunn, Mrs N G F Shaughnessy, R H Siddall, N Skeens, W Stamp, J Stilts, C Swain, Mrs M E Thompson and Miss S White.

 

Against the recommendations:

Councillor C Morris.

 

RESOLVED

 

(i)              that Maldon District Council’s Council Tax Requirement for 2020 / 21 is set at £5,078,378;

 

(ii)            that the Maldon District Council’s Band D Council Tax (excluding Parish precepts) is set at £202.40, reflecting an increase of £5.00, all other bands being determined in accordance with the relevant Sections of the Local Government Finance Act 1992, as amended;

 

(iii)          that the precept demands and level of Band D Council Tax of the Essex County Council, the Essex Police, Fire and Crime Commissioner Fire and Rescue Authority for both Police and Fire, and the various Parish Councils within the District be determined as set out in the report, all other bands being determined in accordance with the relevant Sections of the Local Government Finance Act 1992, as amended;

 

(iv)           that the Council agrees the following:

 

1.       That it be noted that at its meeting on 19 December 2019 the Council calculated its Council Tax Base for the year 2020/21:

 

(a)     for the whole district as 25,090.8 [Item T in the formula in Section 31B of the Local Government Finance Act 1992 (the Act), as amended by the Localism Act 2011; and

 

(b)    for dwellings in those parts of its district to which a Parish precept relates as listed below:

Althorne

523.3

Asheldham

61.8

Bradwell-on-Sea

337.6

Burnham-on-Crouch

3,288.3

Cold Norton

499.2

Dengie

49.4

Goldhanger

311.6

Great Braxted

178.7

Great Totham

1,274.2

Hazeleigh

57.2

Heybridge

2,781.6

Heybridge Basin

280.3

Langford

85.3

Latchingdon

478.5

Little Braxted

84.8

Little Totham

193.4

Maldon

5,430.2

Mayland

1,487.7

Mundon

146.8

North Fambridge

410.0

Purleigh

567.6

Southminster

1,544.8

St. Lawrence

596.6

Steeple

193.1

Stow Maries

84.3

Tillingham

402.0

Tollesbury

1,013.2

Tolleshunt D'arcy

443.3

Tolleshunt Knights

421.3

Tolleshunt Major

277.2

Ulting

68.8

Wickham Bishops

994.6

Woodham Mortimer

253.2

Woodham Walter

270.9

Total

25,090.8

 

2.       Calculate that the Council Tax Requirement for the Council’s own purposes for 2020/21 (excluding Parish precepts) is  ...  view the full minutes text for item 766.

767.

Questions in accordance with Procedure Rule 6(3) of which notice has been given

Minutes:

The Chairman advised that in accordance with Procedure Rule 6(3) he had received notification from Councillor C Swain of a question he wished to ask.

 

Councillor Swain asked the following question:

 

“In order to reassure the public that decisions of the Joint Standards Committee are objective and fair will you ask or recommend that the Overview and Scrutiny Committee review the effectiveness of the decision-making procedure of the Joint Standards Committee?”

 

The Chairman responded to this question, advising:

 

“You have kindly informed me that your reason for asking your question is that you would like to see each member of the Joint Standards Committee (JSC) explain why they voted.

 

JSC is a Committee like other Committees of the Council.  Members can explain their position during any debate and can introduce their proposal with an explanation for their proposal.  Members then vote on that proposal and their vote is a statement on their view on whether they are ‘for’ or ‘against’.  As in other Committees no member can be forced to participate in a debate nor to explain their reasons for voting.

 

I do not see any basis for any changes in the constitution regarding JSC and therefore see no basis for a referral to O and S.”

768.

One Maldon District pdf icon PDF 216 KB

To consider the report of the Director of Service Delivery (copy enclosed).

Minutes:

The Council considered the report of the Director of Service Delivery presenting the One Maldon District (OMD) proposal. 

 

It was noted that OMD was a senior level partnership, working together across the statutory, voluntary and private sector, to ensure a healthier and prosperous Maldon District in relation to the themes of Place, Prosperity, Community and Safety.  It sought to maximise collaboration to ensure there was an abundance of opportunities for enhanced health, wellbeing, community safety and the feeling of safety within communities across the District.

 

The Leader of the Council referred to the importance of this group and that the Council should endorse it as an excellent thing to do.  He raised some concern regarding that there was insufficient information provided within the report to make an informed decision.  Councillor Fluker proposed that this report be brought back to the March 2020 meeting of the Council with more information.  This was duly seconded.

 

The Council requested that its thanks be passed onto the Health Improvement Officer and Strategy Theme Lead - Community for the enormous amount of work they had done in respect of this project.

 

The Chairman then put the proposal to the Council and upon a vote being taken this was agreed.

 

RESOLVED that consideration of formation of One Maldon District be deferred to the March 2020 meeting of the Council pending further information.

769.

Community Infrastructure Levy Working Group pdf icon PDF 229 KB

To consider the report of the Director of Strategy, Performance and Governance, (copy enclosed).

Additional documents:

Minutes:

The Council considered the report of the Director of Strategy, Performance and Governance seeking Members’ approval to establish a Community Infrastructure Levy (CIL) Working Group to consider and inform the work being undertaken to introduce a CIL for Maldon.

 

The report provided an outline of the process for implementing CIL and a timetable towards the adoption of CIL was summarised in Appendix 1 to the report.  Members were advised that Essex County Council was offering support and funding for up to two authorities to meet the costs of bringing forward a CIL.  However as a condition of the grant the County Council would wish to influence the spend of CIL income, if a CIL was adopted, on infrastructure priorities up to the value of the grant, with terms agreed through a Memorandum of Understanding.

 

The Leader of the Council proposed that recommendation (i) be agreed and the following Members be appointed to the Community Infrastructure Levy (CIL) working group:

 

·                 Councillor E L Bamford,

 

·                 Councillor Mrs P A Channer

 

·                 Councillor A S Fluker

 

·                 Councillor J L Fleming

 

·                 Councillor M S Heard

 

·                 Councillor Mrs M E Thompson

 

Following further debate and a proposal from Councillor Mrs W Stamp, Councillor Fluker amended his proposal to increase the Membership of the Working Group by one to seven Members and add Councillor Stamp to its proposed Members.  This was duly seconded and agreed. 

 

The Chairman then put recommendation (ii) to the council as set out in the report and this was duly agreed.  At this point he thanked Councillor Mrs P A Channer, previous Chairman of the Planning and Licensing Committee for all the work she had in respect of CIL.

 

RESOLVED

 

(i)              That a Community Infrastructure Levy (CIL) Working Group comprised of the following Members be established:

·             Councillors E L Bamford, Mrs P A Channer, A S Fluker,
J L Fleming, M S Heard, W Stamp and Mrs M E Thompson

 

(ii)            That the progress made in developing the CIL since the Planning and Licensing Committee in September 2019 be noted.   

770.

Bradwell B Development Plan Document pdf icon PDF 240 KB

To consider the report of the Director of Strategy, Performance and Governance, (copy enclosed).

Minutes:

The Council considered the report of the Director of Strategy, Performance and Governance providing a summary of the adopted planning policy with regards to Bradwell B.  The report also sought Members’ consideration of the preparation of a Development Plan Document (DPD) to address wider development impacts and opportunities arising from the Bradwell B proposal.

 

The report provided background information regarding the identification of Bradwell as one of the eight sites suitable in principle for the siting of a new nuclear power station and the process following this.

 

The DPD would provide an adopted planning policy framework and clarity on the Council’s vision and development strategy in relation to the wider development impacts and opportunities arising from the development of a new nuclear power station at Bradwell-on-Sea.  If the DPD was approved the Local Development Scheme (LDS) would be updated to include the DPD.

 

The report suggested establishing a Bradwell B DPD Working Group to provide opportunity for Members to input into the DPD work programme as it progressed.

 

The Leader of the Council proposed that recommendations (i) and (ii) as set out in the report be agreed.  In respect of recommendation (iii) he proposed that this be amended and the remit of this work be added to that of the Bradwell B Working Group.  These proposals were duly seconded and agreed.  It was noted that the Membership of the Bradwell B Working Group would be reviewed at the Statutory Annual meeting of the Council.

 

In response to a question regarding the timing of the DPD the Leader of the Council provided the Council with additional information on progress of work to date. 

 

RESOLVED

 

(i)              That the current references and policies in the Local Development Plan be noted;

 

(ii)            That the Council approves preparation of a Development Plan Document (DPD) to provide an adopted planning policy framework and to provide clarity on the Council’s vision and development strategy in relation to the wider development impacts and opportunities arising from the development of a new nuclear power station at Bradwell-on-Sea;

 

(ii)            That preparation of a DPD be added to the Bradwell B Working Group Terms of Reference.

 

771.

Bradwell B Project - Consultation on Draft Statement of Community Consultation pdf icon PDF 432 KB

To consider the report of the Director of Strategy, Performance and Governance (copy enclosed).

Additional documents:

Minutes:

The Council considered the report of the Director of Strategy, Performance and Governance seeking Members’ consideration of a proposed response to the consultation on the draft Statement of Community Consultation (SoCC) (attached as Appendix A to the report) relating to the proposed Bradwell B power station proposals.  It was noted that the Joint Bradwell Board had recommended that a joint consultation response representing the view of both Maldon District Council and Essex County Council be submitted and the report contained joint responses.  Members were informed that the consultation period expired on 14 February 2020.

 

The Leader of the Council proposed that the recommendations as set out in the report be agreed with an amendment that if a Parish Council were to ask BRB to consult with them on a 121 basis that this will be implemented.

 

In response to a question regarding consultation areas, the Strategy, Policy and Communications Manager advised that the Council had asked for definition of the consultation areas and BRB informed that these areas related to areas of impact.  The Council had made it clear that it was commenting in response to the consultation document and until the proposals were live the contents of the proposals would not be known.

 

The Chairman put the proposal of Councillor Fluker which was duly agreed.

 

RESOLVED that the Officer comments on the submitted draft Statement of Community Consultation, as set out in the report, subject to amendment to include reference so that if a Parish Council were to ask BRB to consult with them on a 121 basis that this will be implemented be endorsed at the Council’s response to the consultation made in accordance with section 47 of the Planning Act 2008 and regulation 12 of the Infrastructure Planning (Environmental Impact Assessment) Regulation 2017.

772.

Exclusion of the Public and Press

To resolve that under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Act, and that this satisfies the public interest test.

Minutes:

In response to a question from Councillor Swain regarding the reason for the following report being considered in private sessions, the Council’s Monitoring Officer provided Members’ with some guidance.

 

RESOLVED that under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Act, and that this satisfies the public interest test.

773.

Review of Corporate Subscriptions

To consider the report of the Corporate Leadership Team (copy enclosed).

Minutes:

The Council considered the report of the Corporate Leadership Team presenting for consideration the outcomes of a review of corporate subscriptions with external partnership organisations.  Members were reminded that this review had been undertaken following a decision by the Council which requested the review as part of the 2020 / 21 budget process along with a value for money analysis.

 

The report provided background information regarding the request for a review and Appendix 1 to the report detailed information previously provided on the Local Government Association and East of England Local Government Association to Members in June 2019.  Details of each review undertaken were set out in the report and in respect of the Local Government Information Unit, Appendix 2 to the report outlined the services provided by this Unit.

 

The Director of Service Delivery provided Members with further information regarding the Local Government Information Unit and why the Corporate Leadership Team were recommending that Members consider whether they wished to renew its membership of this body.

 

The Leader of the Council then proposed that recommendations (i), (ii) and (iv) as set out in the report be agreed and that the Council agrees not to re-join the Local Government Information Unit.  This was duly seconded and upon a vote being taken was agreed.

 

RESOLVED

 

(i)              That the corporate subscription with the Local Government Association (LGA) and East of England Local Government Association (EEELGA) be continued;

 

(ii)            That corporate subscriptions with the following organisations are renewed for the 2020 / 21 financial year and then are subject to annual review by the Corporate Leadership Team:

·                 Essex On Line Partnership;

·                 Vine HR;

·                 Local Authority Building Control (LABC) Membership – District Surveyors Association;

·                 Volume and Values Survey by Visit England.

 

(iii)          That the Council not re-join the Local Government Information Unit;

 

(iv)           That the corporate subscription to the Chartered Institute of Public Finance and Accounting be reinstated.

Appendix 1 pdf icon PDF 798 KB