Agenda and draft minutes

Finance and Corporate Services Committee
Tuesday 11th June 2019 7.30 pm

Venue: Council Chamber. Maldon District Council Offices, Princes Road, Maldon

Contact: Committee Services 

Items
No. Item

136.

Chairman's notices

Minutes:

The Chairman drew attention to the list of notices published on the back of the agenda.

137.

Apologies for Absence

Minutes:

There were none.

138.

Minutes of the last meeting pdf icon PDF 139 KB

To confirm the Minutes of the meeting of the Finance and Corporate Services Committee held on 16 April 2019 (copy enclosed).

Minutes:

RESOLVED that the Minutes of the meeting of the Committee held on 16 April 2019 be approved and confirmed.

139.

Disclosure of Interest

To disclose the existence and nature of any Disclosable Pecuniary Interests, other Pecuniary Interests or Non-Pecuniary Interests relating to items of business on the agenda having regard to paragraphs 6-8 inclusive of the Code of Conduct for Members.

 

(Members are reminded that they are also required to disclose any such interests as soon as they become aware should the need arise throughout the meeting).

 

Minutes:

There were none.

140.

Public Participation

To receive the views of members of the public on items of business to be considered by the Committee (please see below):

1.               A period of ten minutes will be set aside.

2.               An individual may speak for no more than two minutes and will not be allowed to distribute or display papers, plans, photographs or other materials.

3.               Anyone wishing to speak must notify the Committee Clerk between 7.00pm and 7.20pm prior to the start of the meeting.

 

Minutes:

No requests had been received.

141.

Review of Performance 2018 / 19 pdf icon PDF 247 KB

To consider the report of the Director of Resources, (copy enclosed).

Additional documents:

Minutes:

The Committee considered the report of the Director of Resources giving details of performance against targets set for 2018 / 19 and to ensure that progress was being achieved towards the corporate goals and objectives detailed in the Corporate Plan 2015 - 19 adopted by the Council.

 

The Key Corporate Activities assessed as being “behind schedule” or “at risk of not being achieved” along with indicators which had not achieved their end of year target were set out in Appendix 1 to the report.

 

The Director of Resources provided Members with an update in respect of the following indicators

·                 Time taken to process Housing Benefit / Council Tax Support new claims was shown in the Appendix as being at risk.  Members were informed that there had been a impact on quarters one and two due to the implementation of Universal Credit and cross checking going through once service centre which had caused a backlog.  However, the Council was still above the national rate for 2018 / 19 of 20 days.

 

·                 % Business Rates collected – Performance was down by 0.05% due to an ongoing dispute regarding non-payment.

 

In response to the complaint received against the Director of Resources, Members were informed that this related to a case the Director had been involved with and the complaint had been dealt with by the Director of Service Delivery.

 

RESOLVED that performance against the targets set for 2018 / 19 be noted.

142.

Annual Report on the Whistleblowing Policy pdf icon PDF 196 KB

To receive the report of the Director of Resources, (copy enclosed).

Minutes:

The Committee considered the report of the Director of Resources reporting on any complaints made under the Whistleblowing Policy for 2018 / 19.

 

The Director of Resources advised that no reports had been made under the Whistleblowing for the year 2018 / 19. 

 

RESOLVED that the content of the report be noted.

143.

Strategic and Financial Planning Process pdf icon PDF 295 KB

To consider the report of the Director of Resources, (copy enclosed).

Additional documents:

Minutes:

The Committee received the report of the Director of Resources seeking agreement to the annual Strategic and Financial Planning Process (S&FPP) for 2020 / 21 as set out in Appendix 1 to the report.

 

It was noted that the Strategic and Financial Planning Process and timetable aimed to ensure available resources were effectively directed towards achievement of a financially independent and sustainable Council.  Members were informed that the savings forecast did not consider the addition of any growth items or changes to the Government allowance received.

 

RESOLVED that the Strategic and Financial Planning Process for 2019 / 20, be approved.

144.

Exclusion of the Public and Press

To resolve that under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Act, and that this satisfies the public interest test.

Minutes:

RESOLVED that under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Act, and that this satisfies the public interest test.

145.

Lease of land adjacent to the Maldon District Council offices

To consider the report of the Director of Service Delivery, (copy enclosed).

Minutes:

The Director of Resources asked Members to consider withdrawing this report from consideration as the organisation who had originally approached the Council regarding leasing land had advised that due to timescales etc. they were now looking for other options.

 

The Chairman then put to the Committee that this item of business be withdrawn from the agenda and not considered as it was no longer relevant.  This was duly agreed.

 

RESOLVED that this item of business be withdrawn.