Information

Council Constitution - Wednesday 18th September 2019

Items
No. Item

1.

Section 1 - Governance

In accordance with the alternative arrangements under the Local Government Act 2000, Maldon District Council decided on a system of single Overview and Scrutiny Committee, Audit Committee, a Standards Committee, three service Committees, three Area Planning Committees and a District Planning Committee.

 

Included in this section:

1a

Governance of the Maldon District Council pdf icon PDF 254 KB

1b

Code of Corporate Governance pdf icon PDF 195 KB

1c

Statutory Officers of the Council pdf icon PDF 206 KB

2.

Section 2 - Councillors

Maldon District Council is a democratic organisation.  It comprises of 31 elected Councillors who are responsible for agreeing policies about provision of services and how the Council's money is spent.  The Council employs officers who are responsible for its day to day management.

 

Councillors decide which policies the Council should pursue, ensure that they are carried out and monitor services provided to ensure that they are delivered in the most efficient and effective way.

 

The local Councillor is there to represent the views and opinions of individuals.  It is also his or her responsibility to help those with difficulties which the Council could help solve.  Maldon District Council Councillors decide how the Council should carry out its many important functions.

 

Local Councillors are elected by the community to decide how the Council should carry out its various activities.  They represent public interest as well as individuals living within the ward in which he or she has been elected to serve a term of office.

 

Your Councillor will discuss any concerns or problems relating to Council services and listen to your views on issues that you feel are important.

 

Councillors are not paid a salary for their work, but they do receive allowances

 

Please see the links below to view Councillor details:

·                Councillors (alphabetical)
https://democracy.maldon.gov.uk/mgMemberIndex.aspx?FN=ALPHA&VW=LIST&PIC=0

·               Councillors (by Ward)
https://democracy.maldon.gov.uk/mgMemberIndex.aspx?FN=WARD&VW=LIST&PIC=0

3.

Section 3 - Schedule of Meetings

Meetings are held at the Maldon District Council Offices in the Council Chamber.  South-Eastern Area Planning Committee meetings are held at the Burnham Town Council Offices, Chapel Road, Burnham-on-Crouch, CM0 8JD.

 

Meetings commence at 7.30 pm unless otherwise stated.

 

To view the current meetings calendar please see the link below.

·                Schedule of meetings
https://democracy.maldon.gov.uk/mgCalendarMonthView.aspx?GL=1&bcr=1

 

4.

Section 4 - Committee Membership

In accordance with the alternative arrangements under the Local Government Act 2000, the Council has decided on a system of a single Overview and Scrutiny Committee and Audit Committee, a Standards Committee, three main committees and three area planning committees.

 

Follow the link below to view details of each committee, its responsibilities and the membership of each Committee:

·                Committee Membership
https://democracy.maldon.gov.uk/mgListCommittees.aspx?bcr=1

 

Meetings are held at the Maldon District Council Offices in the Council Chamber.

 

South-Eastern Area Planning Committee meetings are held at the Burnham-on-Crouch Town Council Offices, Chapel Road, Burnham-on-Crouch, CM0 8JD.  

 

Meetings commence at 7.30 pm unless otherwise stated.

 

Agendas and reports are available to view at least five working days prior to the date of the meeting.  Minutes are made accessible to the public five working days prior to the next meeting of the meeting or before a meeting of the full Council, whichever is first.

 

Public speaking

Members of the public can ask questions at meetings of the Council and also speak on items of business at meetings of the Community Services, Planning and Licensing and the Finance and Corporate Services Committees.

 

The Council also operates public speaking at its Area Planning Committee meetings.

 

Full details of the guidelines can be accessed below:

·                Public Question Time and Participation at Council and Committee Meetings
https://democracy.maldon.gov.uk/ecSDDisplay.aspx?NAME=Public%20Question%20Time%20and%20Participation%20at%20Council&ID=209&RPID=500004189&sch=doc&cat=13179&path=13179

·                Public Speaking at Planning Committee Meetings
https://democracy.maldon.gov.uk/ecSDDisplay.aspx?NAME=Public%20Speaking%20at%20Planning%20Committee%20Meetings&ID=210&RPID=500004189&sch=doc&cat=13179&path=13179

 

Audio / Sound recordings

On 17 September 2014 the Council commenced sound recording of meetings of the Council and its Committees to which the public have the right to attend.

5.

Section 5 - Representation on Outside Bodies

5a

Representatives on Outside Bodies (appointed by the Council annually) pdf icon PDF 221 KB

5b

Annual appointments made by the Council and Committees (including Working Groups) pdf icon PDF 323 KB

6.

Section 6 - Parish Clerks

Parish Clerk contact details
               https://democracy.maldon.gov.uk/mgParishCouncilDetailsList.aspx?ls=12&SLS=5&bcr=1

7.

Section 7 - Codes and Protocols

7a

Civic Protocol pdf icon PDF 39 KB

7b

Protocol on Member / Officer Relations pdf icon PDF 246 KB

7c

Disclosure of Interests Guidance Note pdf icon PDF 192 KB

7d

Maldon District Council Local Code of Conduct pdf icon PDF 378 KB

7e

Dispensation of Members pdf icon PDF 105 KB

7f

Monitoring Officer Guidance Note - Committee Procedures pdf icon PDF 382 KB

7g

Press, Media and Public Forum Protocol for Elected Members pdf icon PDF 280 KB

8.

Section 8 - Council Procedure Rules

8a

Council and Committee Procedure Rules pdf icon PDF 514 KB

8b

Political Parties and Associated Arrangements pdf icon PDF 184 KB

8c

Access to Information Procedure Rules pdf icon PDF 224 KB

9.

Section 9 - Committee Terms of Reference pdf icon PDF 232 KB

Additional documents:

10.

Section 10 - General Information

10a

Council and Committee Chairmen's Guide

10b

Election of Councillors and Terms of Office pdf icon PDF 7 KB

10c

Fire Procedure pdf icon PDF 276 KB

10d

Use of Microphones pdf icon PDF 196 KB

10e

Useful Contact Numbers