Agenda and minutes

The Chairperson welcomed everyone to the meeting and went through some general housekeeping arrangements for the meeting.

The Chairperson brought to the Committees attention that there would be discussion regarding moving the Committee start time to 7pm going forward and that this would be under any other items of business that the Chairperson of the Committee decides are urgent.

Apologies for absence were received from Councillors D O Bown and R G Pratt.

To confirm the Minutes of the meeting of the Committee held on 24 July 2024 (copy enclosed).

RESOLVED that the Minutes of the meeting of the Committee held on 24 July 2024 be approved and confirmed.

To disclose the existence and nature of any Disclosable Pecuniary Interests, Other Registrable interests and Non-Registrable Interests relating to items of business on the agenda having regard to paragraph 9 and Appendix B of the Code of Conduct for Members.

(Members are reminded that they are also required to disclose any such interests as soon as they become aware should the need arise throughout the meeting).

There were none.

To consider the report of the Assistant Director: Planning and Implementation, (copy enclosed, Members’ Update to be circulated)*.

Following the Officer’s presentation, Mr Thomas, the Agent, addressed the Committee. The Chairperson then opened the floor for debate.

Councillor A S Fluker proposed to approve the application in accordance with the Officer’s recommendation, which was duly seconded.

Following a brief discussion where Members aired concerns regarding construction works in respect of Condition 5 (Construction Management) and the impact on the access road to the application site, the Chairperson put the proposal of Councillor Fluker to the Committee which was agreed by assent.

RESOLVED that the application be APPROVED subject to the following conditions:

1.         The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

2.         The development hereby permitted shall be carried out in accordance with the approved plans and documents as shown on the decision notice.

3.         No works shall be carried out above ground level until a sample or high quality photographs of the materials to be used in the construction of the external surfaces of the development hereby permitted have been submitted to and approved in writing by the Local Planning Authority. Development shall be carried out in accordance with the approved details.

4.         Full details of both hard and soft landscape works shall be submitted to and approved in writing by the Local Planning Authority prior to any works occurring above ground level at the application site. These details shall include:

i.          Finished levels;

ii.         Means of enclosure, including gates;

iii.         Car parking layouts;

iv.        Vehicle and pedestrian access and circulation areas;

v.         Hard surfacing materials;

vi.        Indications of all existing trees and hedgerows on the land and identification of those to be retained; planting plans; written specifications (including cultivation and other operations associated with plant and grass establishment); schedules of plants noting species, plant supply sizes and proposed numbers/densities where appropriate. Specifically details of extensive planting to the western boundary to provide an appropriate buffer to the land to its west shall be provided

The details set out in (i) to (v) above shall be implemented as approved prior to occupation of the dwelling and retained thereafter. Soft landscape works, as required by (vi) above, shall be carried out as approved within the first available planting season (October to March inclusive) following the occupation of any part of the development hereby approved unless otherwise agreed in writing by the Local Planning Authority. If within a period of five years from the date of the planting of any tree or plant, or any tree or plant planted in its replacement, is removed, uprooted, destroyed, dies, or becomes, in the opinion of the Local Planning Authority, seriously damaged or defective, another  ...  view the full minutes text for item 370.

To consider the report of the Assistant Director: Planning and Implementation, (copy enclosed, Members’ Update to be circulated)*.

Following the Officer’s presentation, Mr Tate, the Agent, addressed the Committee. The Chairperson then opened the floor for debate.

Councillor M G Neall proposed to approve the application in accordance with the Officer’s recommendation, which was duly seconded.

Following a brief discussion, the Chairperson put the proposal of Councillor Neall to the Committee which was agreed by assent.

RESOLVED that the application be APPROVED subject to the following conditions:

1          The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

2.         The development hereby permitted shall be carried out in accordance with the approved plans as shown on the decision notice.

3.         Prior to any works above slab level, full details and / or samples of the materials to be used in the construction of the external surfaces of the dwellings and garages shall be submitted to and approved in writing by the Local Planning Authority. The development shall be carried out in accordance with the approved details.

4.         No development including any site clearance or groundworks of any kind shall take place within the site until the applicant or their agents; the owner of the site or successors in title has submitted an archaeological assessment by an accredited archaeological consultant to establish the archaeological significance of the site. Such archaeological assessment shall be approved by the local planning authority and will inform the implementation of a programme of archaeological work. The development shall be carried out in a manner that accommodates such approved programme of archaeological work.

5.         No development including any site clearance or groundworks of any kind shall take place within the site until the applicant or their agents; the owner of the site or successors in title has secured the implementation of a programme of archaeological work from an accredited archaeological contractor in accordance with a written scheme of investigation which has been submitted to and approved in writing by the local planning authority. The development shall be carried out in a manner that accommodates the approved programme of archaeological work.

6.         Prior to first occupation of the development and as shown on planning drawing 24.7953/P201 Rev A, the existing vehicle access shall be widened to the east to become a shared access. The width of the access at its junction with the highway shall be 5.5 metres and shall be provided with an appropriate dropped kerb vehicular crossing of the highway verge.

7.         No unbound material shall be used in the surface treatment of the vehicular access within 6 metres of the highway boundary.

8.  ...  view the full minutes text for item 371.

The Committee discussed the proposal of Councillor A S Fluker to start the South Eastern Area Planning Committee meetings at 7:00 pm.

Members debated the benefits and drawbacks of an earlier start time and its potential impacts. The Chairperson sought feedback from Members and Officers to determine their approval of the new start time. There was a general consensus that the new start time would be acceptable. The Chairperson confirmed that a Motion would be presented at the next Council meeting and requested Councillor Fluker to draft and submit the Motion on behalf of the South Eastern Area Planning Committee.