Agenda and draft minutes

Planning and Licensing Committee
Thursday 7th March 2019 7.30 pm

Venue: Council Chamber. Maldon District Council Offices, Princes Road, Maldon

Contact: Committee Services 

Items
No. Item

924.

Chairman's notices

Minutes:

The Chairman drew attention to the list of notices published on the back of the agenda.

925.

Apologies for Absence

Minutes:

An apology for absence was received from Councillor M R Pearlman.

926.

Minutes of the last meeting pdf icon PDF 107 KB

To confirm the Minutes of the meeting of the Committee held on 24 January 2019, (copy enclosed).

Minutes:

RESOLVED that the Minutes of the meeting of the Committee held on 24 January 2019 be approved and confirmed.

927.

Disclosure of Interest

To disclose the existence and nature of any Disclosable Pecuniary Interests, other Pecuniary Interests or Non-Pecuniary Interests relating to items of business on the agenda having regard to paragraphs 6-8 inclusive of the Code of Conduct for Members.

 

(Members are reminded that they are also required to disclose any such interests as soon as they become aware should the need arise throughout the meeting).

 

Minutes:

Councillor R Pratt disclosed a non-pecuniary interest as a Member of Essex County Council who were a consultee on a number of the reports due for consideration and any other matters arising which mentioned them.

 

Councillor S J Savage disclosed a non-pecuniary interest in Agenda Item 11 – Update on Planning Enforcement as he was a friend of one of the persons involved in an enforcement case detailed.

 

Councillor Mrs P A Channer disclosed a non-pecuniary interest in all matters as an Essex County Councillor and any matters pertaining to them. 

928.

Public Participation

To receive the views of members of the public on items of business to be considered by the Committee (please see below):

1.               A period of ten minutes will be set aside.

2.               An individual may speak for no more than two minutes and will not be allowed to distribute or display papers, plans, photographs or other materials.

3.               Anyone wishing to speak must notify the Committee Clerk between 7.00pm and 7.20pm prior to the start of the meeting.

 

Minutes:

No requests had been received.

929.

Section 106 Agreements - Six Monthly Update pdf icon PDF 116 KB

To consider the report of the Director of Strategy, Performance and Governance (copy enclosed).

 

Additional documents:

Minutes:

The Committee considered the report of the Director of Strategy, Performance and Governance updating Members on Section 106 Agreements (S106) and a report considered by the Overview and Scrutiny Committee at its meeting on 27 February 2019.

 

The report provided details to demonstrate the Council’s preparation in terms of monitoring S106, forecasting S106 income and preparing Project Initiation Documents (PIDs) for all projects.  It was noted that regular meetings and communications were in place with all service managers and a communication channel between the Council, NHS England and Essex County Council (ECC) had been set up to ensure that all relevant information on S106 income was provided as soon as it became available.  Officers had also requested that ECC set up an infrastructure delivery programme to Education and Highways for the District as the importance of encouraging and participating in regular meetings with external stakeholders was noted.  This was to ensure that the District’s key infrastructure was included and programmed for delivery as soon as funds became available.

 

A lengthy debate ensued, during which the following points were raised and where appropriate information provided by the Director of Strategy, Performance and Governance:

·                 Concern was raised regarding the allocation of some of the contributions detailed within Appendix 1 to the report and whether the use of these contributions was appropriate.  In response the Director of Strategy, Performance and Governance advised that contributions were agreed through negotiation and linked to recommendations from statutory bodies who oversee such matters.  He advised that what was reported could not be changed but Officers would look at how such contributions were dealt with in the future.

 

·                 Project H3 Provision of healthcare projects within the GP catchment area of Southminster (digitalisation of the records for the Trinity Medical Practice) - This project was discussed and reference was made to the S106 being for the provision of healthcare facilities in the village of Southminster and concern was raised regarding how this related to the digitalisation of medical records.  In response, the Director of Strategy, Performance and Governance advised that the digitalisation was to free up space within the practice which could then be used to see additional patients. 

 

·                 Project A6 Provision / maintenance of allotments in Burnham-on-Crouch – it was questioned whether the sum of £8,000 was sufficient for an allotment and its ongoing maintenance.  The Director of Strategy, Performance and Governance advised he was happy to look at individual sums and would respond in writing to Members in respect of this.

 

·                 Some concern was raised regarding education and the provision of school places, in particular the need for ECC to review the cumulative impact of developments in the same areas rather than consider them individually.  Reference was made to persons having moved into an area and being told no places were available in the local school and how other local schools which did have capacity had funding issues around recruiting new staff.  Councillor Mrs Channer reported that ECC held meetings with planning portfolio holders, cabinet members, Committee  ...  view the full minutes text for item 929.

930.

Local Development Scheme 2019 - 2011 pdf icon PDF 105 KB

To consider the report of the Director of Strategy, Performance and Governance (copy enclosed).

 

Additional documents:

Minutes:

The Committee considered the report of the Director of Strategy, Performance and Governance seeking Members’ agreement to update the Council’s Local Development Scheme (LDS) (attached as Appendix 1 to the report).  It was noted that the new scheme would replace that approved by the Council in February 2018 and consider the timetable for the progression of supplementary planning documents and other planning policy documents required to help delivery of the Local Development Plan (LDP) until 2021.

 

The report set out the Council’s requirement under the Planning and Compulsory Purchase Act 2004 (as amended) to prepare and maintain a LDS which would set out the programme for the preparation of Local Development Documents, including Supplementary Planning Documents, as well as development briefs, evidence base documents and the Community Infrastructure Levy.

 

RESOLVED

 

(i)              That the contents of the Local Development Scheme be approved.

 

RECOMMENDED

 

(ii)            That the Local Development Scheme (attached as APPENDIX 1 to these Minutes) be approved as the project plan for key planning policy documents until February 2021.

931.

Economic Development Update pdf icon PDF 99 KB

To consider the report of the Director of Strategy, Performance and Governance (copy enclosed).

 

Additional documents:

Minutes:

The Committee considered the report of the Director of Strategy, Performance and Governance providing an update to Members on key issues relating to Economic Development and an opportunity for feedback and input.  Appendix 1 to the report provided an update on the activity of various economic development workstreams.

 

When presenting the report, the Director of Strategy, Performance and Governance advised that future reports would focus on the key strategic developments aligned to the new Corporate Plan.

 

In response to a question regarding the meaning of ‘town centre commission’ detailed in item 6.1 of the appendix to the report, the Director of Strategy, Performance and Governance advised that this was a phrase and referred to a committee / group / commission.  He advised however, that this activity had been overtaken by the work of the Maldon and Heybridge Central Area Masterplan.

 

The Director of Strategy, Performance and Governance advised that a report on Tourism would be included in the next economic development update.

 

In response to a question regarding the Sense of Place Board, the Director of Strategy, Performance and Governance and Councillor Mrs P A Channer (who sat on the Board as Chairman of this Committee) provided Members with an update on the Board and the ongoing work to reinvigorate its work and improve its objectives which would also help the Council achieve its own objectives in terms of prosperity.

 

RESOLVED that the contents of the report be noted.

932.

Maldon District Skills Strategy pdf icon PDF 110 KB

To consider the report of the Director of Strategy, Performance and Governance (copy enclosed).

 

Additional documents:

Minutes:

The Committee considered the report of the Director of Strategy, Performance and Governance seeking Members approval for the Maldon District Skills strategy (attached as Appendix A to the report), updated following a period of public consultation.  Appendix B to the report provided a summary of the consultation responses and amendments made to the Skills Strategy.

 

The Skills Strategy sets out the skills challenges and the proposed actions to meet the skills needs of businesses, alongside maximising the opportunities for young people and those already in the labour market in the District between 2018 and 2023.  The report sets out the objectives of producing the Strategy, its priorities and expected outcomes.  The Chairman highlighted the importance of engaging with schools and that the Council should be looking to engage further with young people and primary schools to give them aspirations and highlight what would be available for the future.

 

In response to questions the Director of Strategy, Performance and Governance agreed to report back to the Committee on the following matters:

·               the correlation between the working age population and over 65s approaching 29% of the population (as set out in section 1 of the appendix).

 

·                 How many over 65s were obliged to go out to work because of pensions being so low.

 

RESOLVED

 

(i)              That the Maldon District Skills Strategy, as updated following stakeholder and public consultation, be approved.

 

RECOMMENDED

 

(ii)            That the Maldon District Skills Strategy 2018 – 2023 (attached as APPENDIX 2 to these Minutes), be adopted.

933.

Local Development Plan Implementation - Maldon and Heybridge Central Area Masterplan pdf icon PDF 139 KB

To consider the report of the Director of Strategy, Performance and Governance (copy enclosed).

Additional documents:

Minutes:

The Committee considered the report of the Director of Strategy, Performance and Governance providing an update on the work of the Maldon and Heybridge Central Area Masterplan Delivery Group (Masterplan Delivery Group). 

 

Mrs Longman, Specialist – Local Plan, was in attendance and presented the report to the Committee.  It was noted that the report provided an update on progress taking forward the objectives and identified projects set out in the Maldon and Heybridge Central Area Masterplan Supplementary Planning Document (SPD) and current project activity.  A list of projects prioritised for the first year from March 2018 to April 2019 was detailed.

 

Appendix 1 to the report detailed the Masterplan Programme which set out specific timelines against project activities, priorities and critical path maps where key decisions must be taken and where Member briefings / Committee reports were required to make these decisions.  The Masterplan Programme also informed the TEN (performance and risk management system) report on the Key Corporate Activities.

 

It was noted that good progress had been made on project priority and activity in the first year since adoption of the Maldon and Heybridge Central Area Masterplan SPD.  The Council’s website informed local community, interested groups and the business community and was an effective platform to become involved in the progress of Masterplan projects where required.

 

In response to a comment regarding the Council having previously set up a corporate project board and whether this board had ever met, the Director of Strategy, Performance and Governance agreed to investigate this and the governance arrangements put in place and advise Members accordingly.

 

The Committee discussed future reports on the Maldon and Heybridge Central Area Masterplan and it was agreed that the next report should be brought to the meeting scheduled for 5 September 2019 prior to the change in Committee structure, recently agreed by the Council.

 

The Committee thanked Mrs Longman for all her hard work on the Maldon and Heybridge Central Area Masterplan.

 

RESOLVED

 

(i)              that the update on the Maldon and Heybridge Central Area Masterplan be noted;

 

(i)              that a further update on the work of the Maldon and Heybridge Central Area Masterplan Delivery Group be reported to this Committee at its meeting on 5 September 2019.

934.

Update on Planning Enforcement pdf icon PDF 176 KB

To consider the report of the Director of Strategy, Performance and Governance (copy enclosed).

Minutes:

The Committee considered the report of the Director of Strategy, Performance and Governance providing an update on planning enforcement matters and statistical data for September – November 2018.  It was noted that the Area Planning Committees received six monthly enforcement updates where queries regarding specific enforcement cases could be raised.

 

In his presentation of the report, the Director of Strategy, Performance and Governance advised how the Corporate Fraud and Enforcement Team were now operating at full capacity and this had resulted in an improvement in the number of planning enforcement cases being resolved.  He drew Members’ attention to the level of activity and number of cases dealt with recently, set out in the report.

 

In response to a question regarding individual case information being detailed in the report, Members were advised that these cases were in the public domain and full details had been previously published.

 

Councillor Mrs P A Channer reported that following a recent meeting of the Area Planning Committee Chairmen, Ms Berna Casey, Committee Services Advisor was looking at dates for future enforcement meetings for each of the Area Planning Committees.  Councillor Mrs Channer advised that when held previously these had provided greater opportunity for Members to raise detailed questions in relation to specific cases as discussions were held in private session.

 

The Committee asked that its congratulations be passed to the Corporate Fraud and Enforcement Team for their continued hard word.

 

It was agreed that a further report on enforcement would be received by the Committee in three months’ time (June 2019).

 

RESOLVED that the contents of the report be noted with a further update provided in three months (June 2019).

Minute Appendices pdf icon PDF 190 KB

Additional documents: