Agenda and draft minutes

Council
Thursday 14th February 2019 7.30 pm

Venue: Council Chamber. Maldon District Council Offices, Princes Road, Maldon

Contact: Committee Services 

Items
No. Item

853.

Chairman's notices

Minutes:

The Chairman referred to the noticed printed on the agenda.

854.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors A T Cain, Mrs H E Elliott, J V Keyes, M R Pearlman, S J Savage and Miss S White.

855.

Declaration of Interest

To disclose the existence and nature of any Disclosable Pecuniary Interests, other Pecuniary Interests or Non-Pecuniary Interests relating to items of business on the agenda having regard to paragraphs 6 - 8 inclusive of the Code of Conduct for Members.

 

(Members are reminded that they are also required to disclose any such interests as soon as they become aware should the need arise throughout the meeting).

 

Local Government Finance Act 1992 – Section 106

Will any Members affected by Section 106 please note that any declarations to that effect should be made on the commencement of the meeting or immediately on arrival if this is later.  Under Section 106 a Member who has not paid an amount due in respect of their Council Tax for at least two months after it became payable is precluded from voting on any matters affecting the level of Council Tax or the arrangements for administering the Council Tax.  (The Member is, however, entitled to speak).

Minutes:

Councillors M F L Durham and Miss M R Lewis joined the meeting at this point.

 

Councillor Mrs P A Channer disclosed a non-pecuniary interest in any matter relating to Essex County Council and specifically highlighted the Planning and Licensing Committee Minutes at Agenda Item 9B where she had declared an interest as Trustee of the Henry Guilder Drake Alms-house Trust.

 

Councillors R Pratt and M F L Durham each disclosed a non-pecuniary interest as a Member of Essex County Council.

 

Councillors B E Harker and Miss A M Beale disclosed non-pecuniary interests in Agenda Item 13 – Parish of Heybridge – Basin Ward – Community Governance Review as they had attended several public meetings regarding Heybridge Basin.

 

Councillor Miss M R Lewis disclosed non-pecuniary interests in Agenda Item 13 – Parish of Heybridge – Basin Ward – Community Governance Review as a Member of Heybridge Parish Council.

856.

Minutes - 20 December 2018 pdf icon PDF 118 KB

To confirm the Minutes of the Council meeting held on 20 December 2018 (copy enclosed).

Minutes:

RESOLVED

 

(i)              that the Minutes of the Council meeting held on 20 December 2018 be received.

 

Minute 708 – New Council Structure – Transformation Programme: Role of the Corporate Governance Working Group

 

It was noted that resolution (iv) was incomplete and should read “…that effective decision making can continue in the interim up to October 2019”.  This amendment was duly agreed.

 

RESOLVED

 

(ii)            that subject to the above amendment, the Minutes of the Council meeting held on 20 December 2018 be adopted.

857.

Minutes - 31 January 2018 (Extraordinary - Planning) pdf icon PDF 123 KB

To confirm the Minutes of the extraordinary Council (planning) meeting held on 31 January 2018 (copy to follow).

Minutes:

RESOLVED that the Minutes of the extraordinary (Planning) Council meeting held on 31 January 2019 be confirmed and approved.

858.

Minutes - 31 January 2019 pdf icon PDF 84 KB

To confirm the Minutes of the extraordinary Council meeting held on 31 January 2019 (copy to follow).

Minutes:

RESOLVED that the Minutes of the extraordinary Council meeting held on 31 January 2019 be confirmed and approved.

859.

Public Questions

To receive questions from members of the public, of which prior notification in writing has been received (no later than noon on the Tuesday prior to the day of the meeting).

Minutes:

There were none.

860.

Chairman's Announcements

Minutes:

The Chairman advised that he had attended a number of events (detailed below), and thanked the Vice-Chairman for attending an event on his behalf.

 

18/01/19

Essex County Council Civic Dinner

27/01/19

Maldon Town Mayor Civic Service Vice-Chairman

02/02/19

Official Opening of QM Store - 1st Beacon Hill Scouts

09/02/19

Fourth anniversary lunch The Café, St Peter's Hospital

 

861.

Minute Book

To consider the Minutes of the under mentioned Committees (copy enclosed).

 

Please note that where Minutes contain recommendations to the Council the Minute reference for these recommendations is listed below for Members’ information.

861a

Community Services Committee - 15 January 2019 pdf icon PDF 100 KB

Minutes:

RESOLVED that the Minutes of the Community Services Committee held on 15 January 2019 be adopted.

861b

Planning and Licensing Committee - 24 January 2019 pdf icon PDF 107 KB

·                Minute 779 – Recreational Avoidance Mitigation Strategy Supplementary Planning Document.

Minutes:

RESOLVED

 

(i)              That the Minutes of the meeting of the Planning and Licensing Committee held on 24 January 2019 be received.

 

Minute 779 – Recreational Avoidance Mitigation Strategy Supplementary Planning Document

 

Councillor Mrs P A Channer, Chairman of the Planning and Licensing Committee, pointed out her non-pecuniary interest referring to social housing and that she was a Trustee of the Henry Guilder Drake Alms-house Trust. 

 

Councillor Mrs Channer informed Members that she had been advised that the Council needed to receive legal advice in relation to the recommendation in this Minute and asked the Chairman if this advice could be given.

 

With the permission of the Chairman, the Council’s Interim Monitoring Officer advised that recommendation (ii) included the words “excluding social housing” and provided some information in relation to what this would mean.  Members were informed that the view of the Interim Monitoring Officer was that this this recommendation was in breach of the Habitats and Species Regulations 2017 because the whole purpose of the Recreational Avoidance Mitigation Strategy (RAMS) Supplementary Planning Document (SPD) was to protect European sites as a result of new development.  All Councils affected by these regulations were now signing up to this SPD and in his view it would unlawful for the Council to exclude social housing, because residents of social housing were just as likely to cause a problem to a European site as occupants of non-affordable housing.  Therefore, excluding social housing would put the Local Authority and the developer potentially in breach of these regulations.

 

Councillor R G Boyce declared an interest in this item of business as he was Chairman of a housing association.  He then provided the Council with some information regarding why he had made the proposition at the Planning and Licensing Committee to exclude social housing. 

 

Councillor Mrs Channer proposed that in light of the legal advice given the recommendation be amended to remove reference to “excluding social housing” leaving essentially the recommendation presented in the report to the Committee.  This proposal was duly seconded.

 

Councillor Boyce raised a point of order that as these Minutes were being presented and a change to the recommendation was proposed that they should go back to the Planning and Licensing Committee.  Councillor Mrs Channer advised that this matter contained a resolution from the Planning and Licensing Committee along with a recommendation to the Council.  She outlined the reason for the recommendation and how it was her understanding that the recommendation could be changed by the Council. 

 

The Chairman then put the amended recommendation as proposed by Councillor Mrs Channer to the Council.  Upon a vote being taken this was agreed.

 

RESOLVED

 

(ii)            That the tariff in the draft Essex Coast RAMS be used for securing financial contributions from new housing development in the interim period prior to the draft Essex Coast RAMS Supplementary Planning Document being adopted.

 

RESOLVED

 

(iii)          That subject to the above decision, the Minutes of the meeting of the Planning and Licensing Committee held on 24 January 2019 be  ...  view the full minutes text for item 861b

861c

Finance and Corporate Services Committee - 29 January 2019 pdf icon PDF 2 MB

·                  Minute 788 – Capital and Investment Strategies for 2019 / 20

 

·                  Minute 789 – Members Allowances – Independent Members Remuneration Panel Update

 

·                  Minute 791 – Discretionary Fees and Charges 2019 / 20 +

 

·                  Minute 792 – Revised 2018 / 19 Estimates, Original 2019 / 20 budget Estimates and Council Tax 2019 / 20 +

 

·                  Minute 793 – Regulation of Investigatory Powers Act (RIPA) Policy and guidance on the use of Covert Surveillance.

 

+ Please see Agenda Item 11 - 2019 / 20 Budget and Medium Term Financial Strategy

Minutes:

RESOLVED

 

(i)              That the Minutes of the meeting of the Finance and Corporate Services Committee held on 29 January 2019 be received.

 

Minute 788 – Capital and Investment Strategies for 2019 / 20

 

RESOLVED

 

(ii)            that the Capital Strategy for 2019 / 20 attached as Appendix 1 to the Minutes of the Finance and Corporate Services Committee, be approved.

 

(iii)          That the Investment Strategy for 2019 / 20 attached at Appendix 2 to the Minutes of the Finance and Corporate Services Committee, be approved.

 

Minute 789 – Members’ Allowances – Independent Members Remuneration Panel Update

 

RESOLVED

 

(iv)          that a Members’ Mileage and Expenses Policy be introduced reflecting the policy currently applicable to Officers;

 

(v)            that the allowance currently paid to Area Planning Committee Chairmen be reduce to 50% of the existing rate.

 

Minute 791 – Discretionary Fees and Charges 2019 / 20

 

Members were advised that this matter was the subject of a separate report to the Council.

 

Minute 792 – Revised 2018 / 19 Estimates, Original 2019 / 20 Budget Estimates and Council Tax 2019 / 20

 

Members were advised that this matter was the subject of a separate report to the Council.

 

Minute 793 – Regulation of Investigatory Powers Act (RIPA) Policy and Guidance on the Use of Covert Surveillance

 

RESOLVED

 

(vi)          that subject to amendment, the revised Code of Practice on Covert Surveillance, attached as Appendix 9 to the Minutes of the Finance and Corporate Services Committee be approved.

 

RESOLVED

 

(vii)        That subject to the above decision and with the exception of Minute Numbers 791 and 792, the Minutes of the meeting of the Finance and Corporate Services Committee held on 29 January 2019 be adopted.

862.

Minutes of Meetings of the Council

To note that since the last Council, up until Wednesday 6 February 2019 (Council agenda dispatch) the following Committees have met, and to receive any questions in accordance with Council and Committee Procedure Rule 6 (2).

 

Minutes published:

 

North Western Area Planning Committee

7 January 2019

Overview and Scrutiny Committee

9 January

South Eastern Area Planning Committee

14 January

 

Minutes NOT finalised for publication:

 

Appointments Committee

13 December 2018

Appointments Committee

23 January

Central Area Planning Committee

23 January

North Western Area Planning Committee

4 February

 

 

Minutes:

The Council noted the list of Committees that had met before and since the last meeting of the Council, up until Wednesday 6 February 2019 for which Minutes had been published.

863.

2019 / 20 Budget and Medium Term Financial Strategy

To receive a Budget Statement from the Leader of the Council, to consider the following reports of the Director of Resources (copies enclosed) and to determine the level of Council Tax.

 

Local Government Finance Act 1992

Members’ attention is drawn to Procedure Rule 13(5) and the requirement for any vote taken at a budget decision meeting to be recorded in the Minutes.

Minutes:

The Council considered the reports of the Director of Resources, on the recommendations of the Finance and Corporate Services Committee at its meeting on 29 January 2019 relating to the revenue budget and the proposed level of Council Tax for 2109 / 20.

 

The Leader of the Council made a Budget speech (attached at APPENDIX 1 to these Minutes).

 

In response to the Budget Speech, the Leader of the Opposition, Councillor B S Beale commented on the lack of funding by Government along with other issues which resulted in budget gaps that had to be found by the Council.  He highlighted the obligation the Council had to its communities to keep the budget within a reasonable and acceptable manner and felt that what was being proposed did that.  Councillor Beale advised that there were however certain aspects of the budget which the Independents were not in favour of but were happy to agree what was being put forward as part members of the Maldon District Council.

 

Councillor D M Sismey, Chairman of the Finance and Corporate Services Committee, in seconding the Leaders’ proposition and budget proposals commented on how three quarters of other councils in the country were increasing their council tax by more than 2.5% and over half were drawing on reserves for 2019 / 20.  He referred to how the Council was delivering value and efficiencies for its residents by doing neither of these but proposing an increase in council tax that was lower that the Retail Price Index inflation.  Councillor Sismey highlighted the full council transformation that the Council was currently undergoing and its prudent financial management.  In his conclusion, Councillor Sismey referred to how the Council was increasingly seen as a model of effective change and transformation and commended the budget to the Council.

864.

Discretionary Fees and Charges 2019 / 20 pdf icon PDF 103 KB

Additional documents:

Minutes:

The report of the Director of Resources sought Members’ approval of the fees and charges of the Council (attached as Appendix 1 to the report) which were then included in the 2109 / 20 budget.  It was noted that the proposed 2019 / 20 fees and charges (that generate >£2,000) had been considered by the Finance and Corporate Services (F&CS) Committee on 29 January 2019 and the Committee’s recommendation was set out in the report.

 

Members were advised that the proposed fees and charges for 2109 / 20 has been based on the policy decision recently updated and agreed by the F&CS Committee.  The report detailed the budgets for income generated from fees and charges and highlighted some changes proposed taking into account inflation and changes to charging bands.  Members were advised that some charges in relation to Events equipment rentals had been deleted where the equipment was no longer held by the Authority.

 

Councillor D M Sismey proposed that the Fees and Charges for 2019 / 20 be agreed.  This was duly seconded and agreed.

 

RESOLVED that the detailed Fees and Charges for 2019 / 20 be agreed.

865.

Revised 2018 / 19 and Original 2019 / 20 Budget Estimates and Council Tax 2019 / 20 pdf icon PDF 155 KB

Additional documents:

Minutes:

Councillor D M Sismey, Chairman of the Finance and Corporate Services Committee, put the recommendations as set out in the report.  This proposal was duly seconded.

 

Councillor Miss M R Lewis advised that she wished to make an amendment to the proposal in the name of Councillor Sismey.  She referred to the Citizens Advice Bureau (CAB), the work it did, how the Council had agreed to cut its budget in 2019 / 20 by £11,000 and how by increasing Council Tax by 2.99% this would generate an additional £11,000.  Councillor Miss Lewis then proposed that Council Tax be increased by 2.99% and that the additional income generated be used to reverse the decision to reduce the CAB loss of funding.  Speaking about an alternative way to raise £11,000 she made a further proposal that those Members who regularly did not turn up for Committee should have their attendance allowance taken back.  At this point the Chairman ruled that he would deal with one proposal at a time.  Councillor Miss Lewis’s proposal for an increase of 2.99% to Council Tax was duly seconded.

 

A lengthy debate ensued, during which the enormous work undertaken by the CAB was commented on.  Councillor A S Fluker reminded the Council that the agreement to reduce funding was subject to a review in nine months to review the Service Level Agreement and understand full what the CAB was proposing. 

 

Councillor M S Heard, having seconded the proposal in the name of Councillor Miss Lewis, referred the cut in funding and how the services of the CAB were needed.  He encouraged other Members to support this proposal.

 

At this point, Councillor Miss Lewis raised a point of order and clarified a point she had made earlier regarding the number of people who through the help of the CAB had avoided homelessness.

 

The Chairman reported that he had been advised by the Monitoring Officer that this matter had been dealt with by a resolution of the Council at its last meeting and the Council could not rescind a resolution without up to ten members dealing with it.  The Chairman informed the Council that a vote was required, it could not proceed with the proposed amendment and therefore the Council would be voting on the substantive motion.

 

In accordance with Procedure Rule No. 13 (5) the Chairman informed the Council that there would need to be a recorded vote on any decision relating to the budget, including the setting of Council Tax and levying a precept.

 

The Chairman then put recommendations (i) (a) – (e) as set out in the report and proposed by Councillor Sismey and the voting was as follows:

 

Recommendation (i) (a)

 

For the recommendation:

Councillors J P F Archer, E L Bamford, Miss A M Beale, B S Beale, R G Boyce,
Mrs P A Channer, R P F Dewick, I E Dobson, M F L Durham, P G L Elliott,
A S Fluker, Mrs B D Harker, B E Harker, M S Heard, M  ...  view the full minutes text for item 865.

866.

Council Tax 2019 / 20 pdf icon PDF 115 KB

Additional documents:

Minutes:

The Council considered the report of the Director of Resources setting out the total amount to be raised from Council Tax for the forthcoming year.  This was known as the Council Tax precept (Council Tax Requirement) for Maldon District Council and formed part of the funding that supported the services provided by the Council.

 

Members were advised that this report took into account the precepts for the whole of the District and legislation set out the way that the resolution should occur.

 

The Chairman informed the Council that in accordance with Procedure Rule 13 (5) this decision required a recorded vote.  Councillor D M Sismey proposed that the recommendations as set out in the report be agreed and this was duly seconded.  The Chairman put this proposal to the Council and the voting was as follows:

 

For the recommendation:

Councillors J P R Archer, E L Bamford, Miss A M Beale, B S Beale, R G Boyce, Mrs P A Channer, R P F Dewick, I E Dobson, M F L Durham, P G L Elliott, A S Fluker, Mrs B D Harker, B E Harker, M S Heard, M W Helm, Miss M R Lewis, R Pratt, N R Pudney, Mrs N G F Shaughnessy, Rev. A E J Shrimpton, D M Sismey, A K M St. Joseph, and Mrs M E Thompson

 

Against the recommendation: None.

 

Abstention: Councillor H M Bass.

 

The recommendations were therefore agreed.

 

RESOLVED

 

(i)              Council Tax Requirement for 2019 / 20 is set at £4,843,493;

 

(ii)            that the Maldon District Council’s Band D Council Tax (excluding Parish precepts) is set at £197.40, reflecting an increase of £4.43, all other bands being determined in accordance with the relevant Sections of the Local Government Finance Act 1992, as amended;

 

(iii)          that the precept demands and level of Band D Council Tax of the Essex County Council, the Essex Police, Fire and Crime Commissioner Fire and Rescue Authority for both Police and Fire, and the various Parish Councils within the District be determined as set out in the report, all other bands being determined in accordance with the relevant Sections of the Local Government Finance Act 1992, as amended;

 

(iv)          That it be noted that at its meeting on 20 December 2018 the Council calculated its Council Tax Base for the year 2019 / 20.

 

(a)     for the whole district as 24,536.1 [Item T in the formula in Section 31B of the Local Government Finance Act 1992 (the Act), as amended by the Localism Act 2011; and

 

(b)    for dwellings in those parts of its district to which a Parish precept relates as listed below:

Althorne

520.8

Asheldham

60.8

Bradwell-on-Sea

339.9

Burnham-on-Crouch

3,149.5

Cold Norton

488.6

Dengie

49.0

Goldhanger

306.4

Great Braxted

181.2

Great Totham

1,266.2

Hazeleigh

55.7

Heybridge

2,904.3

Langford

84.3

Latchingdon

431.4

Little Braxted

84.8

Little Totham

190.9

Maldon

5,290.9

Mayland

1,484.8

Mundon

147.2

North Fambridge

405.6

Purleigh

565.8

Southminster

1,527.6

St. Lawrence

590.5

Steeple

194.0

Stow Maries

86.1

Tillingham

403.9

Tollesbury

1,009.7

TolleshuntD'arcy  ...  view the full minutes text for item 866.

867.

Medium Term Financial Strategy 2019 / 20 to 2022 / 23 pdf icon PDF 95 KB

Additional documents:

Minutes:

The Council considered the report of the Director of Resources presenting the Medium Term Financial Strategy 2019 / 20 to 2022 / 23 (attached as Appendix A to the report) for approval by the Council.

 

RESOLVED that the Medium Term Financial Strategy 2019 / 20 to 2022 / 23 be approved.

868.

Questions in accordance with Procedure Rule 6(3) of which notice has been given

Minutes:

There were none.

869.

Parish of Heybridge - Basin Ward - Community Governance Review pdf icon PDF 117 KB

To consider the review of the Director of Strategy, Performance and Governance (copy enclosed).

Additional documents:

Minutes:

The Council considered the report of the Director of Resources presenting the outcome of a Community Governance Review (CGR) for determination following recent public consultation.

 

It was noted that in June 2018 a petition containing in excess of the requisite number of local government elector signatures was received by the Council seeking that the Basin Ward of the Parish of Heybridge become a separate civil Parish represented by a separate Parish Council.  The Terms of Reference for the CGR were attached at Appendix 1 to the report and a map detailing the area the subject of the petition was attached as Annex A to Appendix 1.  A public consultation had been undertaken and a summary of the issues raised through the consultation were set out in Appendix 2 to the report.

 

The report outlined the considerations the Council had to take into account when making a decision on the CGR.  Members were informed that should they agree to proceed to make a Re-organisation Order to establish a separate civil parish and a separate Parish Council this would set out the necessary arrangements for bringing the proposals into effect, including transitional arrangements and consequential effects.  This would include the setting of the initial precept, election arrangements etc.  In addition, it was reported that if agreed the planned implementation should be for the start of the 2020 / 21 financial year.

 

Councillor A S Fluker declared an interest in this item of business as he had taken his yacht into Heybridge Basin. 

 

Councillor Fluker proposed that the recommendations as set out in the report be agreed.  This proposal was duly seconded.

 

Councillor I E Dobson agreed with the report and advised that he would be delighted to serve on the Steering Committee.  He proposed that as recommendation (ii) would affect the whole of Heybridge that Heybridge Parish Council should be offered two positions on the steering group as well.  This proposal was duly seconded. 

 

In response to the proposal and some concern raised regarding it, the Director of Resources advised that the Council had not approached Heybridge Parish Council about becoming part of the steering group and this should be first step if Members were mindful to increase the membership of the steering group.  It was suggested at this point that a nominated District Councillor who was not a Ward Member be added to the steering group, this was not agreed by the Council.

 

The Chairman then put the amendment in the name of Councillor Dobson and upon a vote being taken this was agreed. 

 

Following further discussion, the Chairman put the proposal in the name of Councillor Fluker, as amended by Councillor Dobson to the Council.  Upon a vote being take this was agreed.

 

RESOLVED

 

(i)              That as a result of the Community Governance Review under the Local Government and Involvement in Health Act 2007, it is determined that the Basin Ward of the Parish of Heybridge becoming a separate civil Parish represented by a separate Parish Council meets the law  ...  view the full minutes text for item 869.

870.

New Council Structure - Transformation Programme pdf icon PDF 132 KB

To consider the report of the Corporate Governance Working Group (copy enclosed).

Additional documents:

Minutes:

The Council considered the report of the Corporate Governance Working Group (the Working Group) and its recommendations on the principles of a new committee structure as part of the Council’s Transformation Programme. 

 

Members were reminded of the specific brief for the Working Group agreed by the Council at its last meeting to consider matters around a new committee structure for the Council.  The report set out the principles for discussion identified by the Working Group including the statutory requirement to fulfil certain regulatory functions which had been taken into account.

 

A revised Committee Structure was set out at Appendix 1 to the report with the functional responsibilities and cycle of meetings summarised in Appendix 2.  The principles of membership of the new Committees was detailed in Appendix 3.

 

RESOLVED

 

(i)              That the principle of the revised committee structure as shown in Appendix 1 to the report, with the functional responsibilities and cycle of meetings as summarised in Appendix 2, be approved;

 

(ii)            that the principles of membership of the new Committees as set out in Appendix 3 to the report, with a review of towards the end of the municipal year 2019 / 20, be approved;

 

(iii)          That the concept of an incremental approach to the approving of elements of the new Constitution with a view to their taking full effect in October 2019 following its completion and adoption, be endorsed.

871.

Corporate Plan 2019 - 23 pdf icon PDF 111 KB

To consider the report of the Director of Strategy, Performance and Governance, (copy enclosed).

Additional documents:

Minutes:

The Council considered the report of the Director of Strategy, Performance and Governance seeking Members’ approval of the proposed Corporate Plan 2019 – 23 (attached as Appendix 1 to the report).

 

It was reported that the new Corporate Plan moved from an activity-based focus and adopted an impact and outcome focussed approach, where long and medium term consequences that the Council is striving to secure are outlined at the highest level. 

The report highlighted that three strategic themes had been identified and upon endorsement of the propose Corporate Plan, a thematic strategy would be shaped for each theme.

 

RESOLVED

 

(i)              that the proposed Corporate Plan (2019 - 23) attached as Appendix 1 to the report be approved;

 

(ii)            that subject to (i) above, section 4 of the existing committee report template be amended to read ‘Impact on Strategic Themes’ from the beginning of the new municipal year. 

872.

Essex Countywide Traveller Unit (ECTU) Contract Renewal pdf icon PDF 101 KB

To consider the report of the Director of Service Delivery, (copy enclosed).

Additional documents:

Minutes:

The Council considered the report of the Director of Service Delivery updating Members on the current position of the Essex Countywide Traveller Unit (ECTU) and seeking approval to renew the Council’s membership arrangements from 1 April 2019.

 

Members were advised how the ECTU provided an innovative and effective control over unauthorised encampments with the added benefit of outreach work aimed at improving the health and wellbeing of the traveller community. 

 

The Essex Countywide Traveller Committee was established as a joint committee in 2012 to coordinate and oversee the operation of the ECTU.  The Council’s three-year membership was due to expire on 31 March 2019 and the report set out the current and proposed costs and sought Members agreement of renewal for a three-year period.

 

The Director of Service Delivery when presenting the report advised Members that the figure detailed in the ‘impact on resources (financial)’ section of the report was incorrect and should be £7,989 as detailed in paragraph 3.3 of the report.

 

A few Members commented on and supported the recommendation as set out in the report.  It was noted that the remit of ECTU related only to public sector land and it was commented that the Council should ensure that where appropriate it provides advice to residents who may find themselves a victim of illegal encampments on private land.

 

RESOLVED that the Council’s membership of the Essex Countywide Traveller Committee is renewed in April 2019 for a three-year period.

873.

Schedule of Meetings 2019 / 20

To consider the following additions to the 2019 / 20 Schedule of Meetings:

 

·                 Overview and Scrutiny Committee (meeting as the Crime and Disorder Committee):

 

·             Wednesday 23 October 2019

 

·             Wednesday 11 March 2020

 

·                 Central Area Planning Committee:

 

·             Wednesday 18 September 2019

Minutes:

RESOLVED that the following additions to the 2019 / 20 Schedule of Meetings be agreed:

 

·                 Overview and Scrutiny Committee (meeting as the Crime and Disorder Committee) – Wednesday 23 October 2019 and Wednesday 11 March 2020

 

·                 Central Area Planning Committee – Wednesday 18 September 2019

874.

Exclusion of the Public and Press

To resolve that under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Act, and that this satisfies the public interest test.

Minutes:

RESOLVED that under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Act, and that this satisfies the public interest test.

875.

Full Council Transformation: Gateway Review

To receive the report of the Director of Strategy, Performance and Governance, (copy enclosed).

Minutes:

The Council considered the report of the Director of Strategy, Performance and Governance presenting the second quarterly gateway review of the full Council Transformation Programme as agreed by the Council on 9 August 2018.  The report gave assurance on the governance arrangements in place for the programme and the oversight given by the Council’s Transformation Board and officer led Programme Delivery Board.  The latest Transformation Board report was attached at Appendix 1 to the report and a update to this was circulated at the meeting.

 

The Council’s Medium Term Financial Strategy was set out in the report along with the forecast savings to be achieved through delivery of the Future Model. 

 

The Council was advised that to date progress was on track with all programme staff, governance arrangements and monitoring arrangements in place. 

 

Councillor A S Fluker, Leader of the Council, thanked those Members of the Appointments Committee for the work they had done in relation to the recruitment of Tier 2 Managers.  He also thanked those Members of the Transformation Board.

 

RESOLVED that the contents of the report be noted.

Appendix 1 pdf icon PDF 52 KB