Agenda

Council
Thursday 14th February 2019 7.30 pm

Venue: Council Chamber. Maldon District Council Offices, Princes Road, Maldon

Contact: Committee Services 

Items
No. Item

1.

Chairman's notices

2.

Apologies for Absence

3.

Declaration of Interest

To disclose the existence and nature of any Disclosable Pecuniary Interests, other Pecuniary Interests or Non-Pecuniary Interests relating to items of business on the agenda having regard to paragraphs 6 - 8 inclusive of the Code of Conduct for Members.

 

(Members are reminded that they are also required to disclose any such interests as soon as they become aware should the need arise throughout the meeting).

 

Local Government Finance Act 1992 – Section 106

Will any Members affected by Section 106 please note that any declarations to that effect should be made on the commencement of the meeting or immediately on arrival if this is later.  Under Section 106 a Member who has not paid an amount due in respect of their Council Tax for at least two months after it became payable is precluded from voting on any matters affecting the level of Council Tax or the arrangements for administering the Council Tax.  (The Member is, however, entitled to speak).

4.

Minutes - 20 December 2018 pdf icon PDF 118 KB

To confirm the Minutes of the Council meeting held on 20 December 2018 (copy enclosed).

5.

Minutes - 31 January 2018 (Extraordinary - Planning) pdf icon PDF 123 KB

To confirm the Minutes of the extraordinary Council (planning) meeting held on 31 January 2018 (copy to follow).

6.

Minutes - 31 January 2019 pdf icon PDF 84 KB

To confirm the Minutes of the extraordinary Council meeting held on 31 January 2019 (copy to follow).

7.

Public Questions

To receive questions from members of the public, of which prior notification in writing has been received (no later than noon on the Tuesday prior to the day of the meeting).

8.

Chairman's Announcements

9.

Minute Book

To consider the Minutes of the under mentioned Committees (copy enclosed).

 

Please note that where Minutes contain recommendations to the Council the Minute reference for these recommendations is listed below for Members’ information.

9a

Community Services Committee - 15 January 2019 pdf icon PDF 100 KB

9b

Planning and Licensing Committee - 24 January 2019 pdf icon PDF 107 KB

·                Minute 779 – Recreational Avoidance Mitigation Strategy Supplementary Planning Document.

9c

Finance and Corporate Services Committee - 29 January 2019 pdf icon PDF 2 MB

·                  Minute 788 – Capital and Investment Strategies for 2019 / 20

 

·                  Minute 789 – Members Allowances – Independent Members Remuneration Panel Update

 

·                  Minute 791 – Discretionary Fees and Charges 2019 / 20 +

 

·                  Minute 792 – Revised 2018 / 19 Estimates, Original 2019 / 20 budget Estimates and Council Tax 2019 / 20 +

 

·                  Minute 793 – Regulation of Investigatory Powers Act (RIPA) Policy and guidance on the use of Covert Surveillance.

 

+ Please see Agenda Item 11 - 2019 / 20 Budget and Medium Term Financial Strategy

10.

Minutes of Meetings of the Council

To note that since the last Council, up until Wednesday 6 February 2019 (Council agenda dispatch) the following Committees have met, and to receive any questions in accordance with Council and Committee Procedure Rule 6 (2).

 

Minutes published:

 

North Western Area Planning Committee

7 January 2019

Overview and Scrutiny Committee

9 January

South Eastern Area Planning Committee

14 January

 

Minutes NOT finalised for publication:

 

Appointments Committee

13 December 2018

Appointments Committee

23 January

Central Area Planning Committee

23 January

North Western Area Planning Committee

4 February

 

 

11.

2019 / 20 Budget and Medium Term Financial Strategy

To receive a Budget Statement from the Leader of the Council, to consider the following reports of the Director of Resources (copies enclosed) and to determine the level of Council Tax.

 

Local Government Finance Act 1992

Members’ attention is drawn to Procedure Rule 13(5) and the requirement for any vote taken at a budget decision meeting to be recorded in the Minutes.

11a

Discretionary Fees and Charges 2019 / 20 pdf icon PDF 103 KB

Additional documents:

11b

Revised 2018 / 19 and Original 2019 / 20 Budget Estimates and Council Tax 2019 / 20 pdf icon PDF 155 KB

Additional documents:

11c

Council Tax 2019 / 20 pdf icon PDF 115 KB

Additional documents:

11d

Medium Term Financial Strategy 2019 / 20 to 2022 / 23 pdf icon PDF 95 KB

Additional documents:

12.

Questions in accordance with Procedure Rule 6(3) of which notice has been given

13.

Parish of Heybridge - Basin Ward - Community Governance Review pdf icon PDF 117 KB

To consider the review of the Director of Strategy, Performance and Governance (copy enclosed).

Additional documents:

14.

New Council Structure - Transformation Programme pdf icon PDF 132 KB

To consider the report of the Corporate Governance Working Group (copy enclosed).

Additional documents:

15.

Corporate Plan 2019 - 23 pdf icon PDF 111 KB

To consider the report of the Director of Strategy, Performance and Governance, (copy enclosed).

Additional documents:

16.

Essex Countywide Traveller Unit (ECTU) Contract Renewal pdf icon PDF 101 KB

To consider the report of the Director of Service Delivery, (copy enclosed).

Additional documents:

17.

Schedule of Meetings 2019 / 20

To consider the following additions to the 2019 / 20 Schedule of Meetings:

 

·                 Overview and Scrutiny Committee (meeting as the Crime and Disorder Committee):

 

·             Wednesday 23 October 2019

 

·             Wednesday 11 March 2020

 

·                 Central Area Planning Committee:

 

·             Wednesday 18 September 2019

18.

Business by reason of special circumstances considered by the Chairman to be urgent

19.

Exclusion of the Public and Press

To resolve that under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Act, and that this satisfies the public interest test.

20.

Full Council Transformation: Gateway Review

To receive the report of the Director of Strategy, Performance and Governance, (copy enclosed).