Issue - meetings

Report of the Corporate Governance Working Group

Meeting: 17/12/2020 - Council (Item 159)

159 Report of the Corporate Governance Working Group pdf icon PDF 199 KB

To consider the report of the Corporate Governance Working Group, (copy enclosed).

Additional documents:

Minutes:

The Council considered the report of the Corporate Governance Working Group (the Working Group) providing information and recommendations from a recent meeting of the Working Group.

 

There were four main areas which had been considered by the Working Group and put forward for consideration by the Council, these were:

 

·                 a review of the remote meeting protocol and the updates proposed by Officers and reviewed at the Council meeting on 1 October.  As a result a further revised version of the remote meeting protocol was Attached at (Appendix A to the report);

 

·                 setting a maximum meeting length time and an addition to Procedure Rule 1(6) was proposed;

 

·                 reduction to the number of Overview and Scrutiny Committee meetings following establishment of an Overview and Scrutiny Committee Working Group;

 

·                 clarification to Procedure Rule 1(10) regarding presiding votes for the Chairman of the Council in relation to special meetings at the annual Council meetings (set out in Appendix B to the report).

 

The Leader of the Council and Councillor R H Siddall introduced the report.  The Chairman then moved the recommendations as set out in the report, which were duly seconded.

 

In response to a question regarding the Working Group reporting to the Council and not the Performance, Governance and Audit Committee, Members were reminded that this was a Working Group of the Council and correct process had been followed.

 

The Chairman put the recommendations set out in the report and upon a vote being taken these were duly agreed.

 

RESOLVED

 

(i)              that the remote meeting protocol updates as revised by the Corporate Governance Working Group (CGWG) and set out in Appendix A to the report, be adopted;

 

(ii)            that the Council agrees a maximum Council / Committee meeting length of 2.5 - 3 hours, and adopts the associated updates to Procedure Rule 1(6) set out in Appendix B to the report;

 

(iii)          that the Council approves and adopts the updates to Procedure Rule 1(10) as set out in Appendix B to the report, to clarify Chairman of the Council presiding over special meetings of Committees during the Council’s Annual meeting;

 

(iv)          that from May 2021, Overview and Scrutiny Committee meetings are scheduled as required for a scrutiny item, rather than part of the regular schedule.